Salary : $32,336.00 – $59,820.00 Annually
Location : Kanawha County, WV
Job Type: Full-Time Permanent
Job Number: 7202Aas
Department: Arts, Culture, and History – Culture and History
Opening Date: 06/26/2023
Closing Date: 7/11/2023 11:59 PM Eastern
LOCATION OF VACANCY: KANAWHA
Nature of Work
Under general supervision of the Director of Administration, the Procurement Specialist will oversee all procurement for the Department of Arts, Culture and History, to include Grave Creek Mound Archaeological Complex, Independence Hall, Camp Washington Carver, and the Culture Center; coordinate procurement activities and processing necessary to maintain supplies, equipment and services, construction, and the efficient operation of the Department; ensure that all purchasing transactions are in compliance with state purchasing guidelines, state code and federal regulations, and be a resource to ensure compliance; prepare purchasing documents, proposals, requests for information, expressions of interest and design/build contracts. Schedule and attend pre-bid meetings, collect bids, secure bids, hold public bid openings, prepare bid tabulations, and review bids for requirements of requisition; develop extensive purchasing and contacts, both internal and external to state government; use discretion and independent judgment to select cost-effective goods/services within prescribed parameters; consult and advise other staff as needed on purchasing matters; track expenditures, commitments and purchase orders and notify staff/directors of any concerns or problems; process purchasing documents in accordance with policy and procedure and are met in a timely manner; coordinate financial matters with the Director of Administration; assist Director of Administration in developing commodities or services provided by vendor to assure conformity to user specifications; establishes and/or maintains an inventory control system and a records retention and disposal system including surplus property and fixed assets, recommends policy changes and/or policies in the area of property control, acquisition and/or management; coordinate and maintain all maintenance and rental contracts; prepares technical or statistical reports. Must have knowledge of the State Purchasing laws, rules and special authorizations and other methods to secure goods; ability to establish and maintain a congenial working relationship with a variety of employees and general public; ability to communicate both orally and in writing; ability to operate computer and general office equipment. Must have working knowledge of WV OASIS. Position Performs other duties as assigned.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit “MEMBER 4” form and/or your VA Letter.
Please attach documents to the online application before submitting it. Or, you may email it to: or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Bachelor’s degree from a regionally accredited college or university.
OR
Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education.
AND
Experience: Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
OR
Substitution: A Master’s degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years.
***DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION***
State employment offers a variety of benefits.
01
This job requires: A Bachelor’s degree from an accredited college or university AND two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.You may also qualify with six (6) years of experience as described aboveORwith a Bachelor’s degree from an accredited college or university AND Master’s degree from an accredited college or universityOR any combination of education and experience to equal 6 years at a rate of one (1) year of experience for 30 credit hours of education.Please remember that all experience must be listed in the Work Experience section of the application under Job Duties in order to qualify. All degrees must be verified by transcript or diploma by the closing date of this posting. If we do not have verification of your degree by the closing date of this posting you will not qualify.Please select how you qualify:
- I have a Bachelor’s degree from an accredited college or university AND two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
- I have a Bachelor’s degree from an accredited college or university AND a Master’s degree from an accredited college or university.
- I have six (6) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
- I have an Associate’s degree from an accredited college or university AND four (4) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
- I have any combination of qualifying experience described above and successful completion of coursework from an accredited college or university to equal six (6) years. College hours sub for experience at the rate of 30 semester hours = 1 year of work experience.
- I do not meet the minimum requirements in any of the above ways.
02
Were all of the jobs listed in your application paid?
- Yes
- No
03
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE.
04
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
- I confirm the above statement.
Required Question