Position Summary
This position maybe eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office Policy. UNC -Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty location.
The Producing Coordinator provides critical planning, coordination, and implementation support for Carolina Performing Arts as the organization presents and produces performances, artist residencies, festivals, new works in development, academic engagement, and community collaborations. This position is responsible for three primary domains of work: project management, event management, and administration.
As a project manager for various artistic endeavors, this position will lead and provide support for project teams made up of cross-functional staff and will be responsible for managing team workflow, productivity, and goals. Specific functions will include anticipating and identifying opportunities, challenges, and questions that need attention and engaging relevant team members in the most appropriate mode of communication and/or decision-making to addresses those issues; practicing active, skilled facilitation to guide the team through ideation and deliberation; and effectively delegating and tracking action items to ensure progress between meetings. The Producing Coordinator is accountable for effective and timely communication within and outside of the team, and for socializing and advocating for the voice of the artist to ensure impeccable execution of artist’s vision. Additional administrative work for project teams will be required such as scheduling and organizing meetings; documenting and disseminating key takeaways and action items; and managing reports out to the full staff.
This position will serve as a hands-on host and provide onsite event management support for all CPA -produced events, serving as a critical link between CPA and guest artists/collaborators to ensure the highest quality of service and care for the artist and their team. They play a vital part in building mutual trust and supporting the cultivation of long-term relationships with artists and other stakeholders. This role will also manage day to day administrative functions for the department including organizing all logistics for visiting artists’ engagements, creating and maintaining detailed artist itineraries, recording expenditures, and tracking and processing payments. Producing Coordinators report to the Assistant Director of Artistic Operations and collaborate as a team to advance all artistic engagements and staff all live events.
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Strong interest and appreciation in a variety of performing arts disciplinesEnthusiasm for CPA’s mission and institutional values of curiosity, humility, and ambition
Ability to build internal stakeholder relationships across the organization with staff, senior leaders, and team members in a manner that contributes to a values-driven cultureProven ability to connect one’s own work and goals to the broader mission and values of an organization
Impeccable project management & organizational skillsExperience working directly with artists and their support teams
Demonstrated ability to work effectively both individually with minimal supervision and also as part of a teamStrong written and communication skills with both internal and external stakeholders
Ability to quickly solve problems under pressure with diplomacy and tactPatience and agility when faced with last-minute changes and limited information
Enthusiasm and demonstrated ability to be flexible and collaborative in a transitional, fast-paced environmentAbility and willingness to work a flexible, varying schedule that can include weekends, long hours, late nights, and holidays as necessary
*A valid driver’s license is required
Preferred Qualifications, Competencies, and Experience
Bachelor’s degree in the arts or a related disciplineAt least 3 years working in a performing arts setting. 5 or more years strongly preferred.
Strong computer skills (including Microsoft Office365 Suite, Zoom) and the ability to learn new technologies quicklyFamiliarity with ArtsVision software
An interest in current industry trendsExperience with basic budget processes
*Familiarity with the University of North Carolina at Chapel Hill
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Evening work occasionally, Valid NC Driver’s License, Weekend work