Job Details
Job Location
Administration Building – Northbrook, IL
Position Type
Full Time
Travel Percentage
None
Job Category
Finance, Human Resources, IT
Description
Responsible for payroll processing and accounts payable processing tasks as well as related administrative support functions through use of the financial accounting software and time and attendance system.
- Process bi-weekly payroll by utilizing the financial accounting system; maintain and complete pay-related administrative tasks to include payroll review and reconciliation, payroll distribution, payroll tax filing and reporting, wage garnishment processing and special pay processing; coordinate with Human Resources Department (HR) on pay and deduction data entry as related to payroll.
- Oversee maintenance and system functionality of the time and attendance software to ensure accuracy of processing based on internal policies, Collective Bargaining Agreement, and all applicable wage and hour laws.
- Perform periodic audits of payroll system data to ensure pay rules operate as intended.
- Serve as main point of contact for employee inquiries regarding payroll; provide support to employees and provide training for employees on payroll software and payroll procedures.
- Process data transfers between the financial accounting system and time and attendance system.
- Create journal entries each pay period to post required transactions to the general ledger.
- Act as main Accounts Payable contact for vendors and employees; maintain vendor records including W-9 forms; assist with inquiries and questions on purchasing procedures.
- Review and process check requests and invoices; prepare and mail signed checks.
- Maintain data entry on daily cash sheets for registration software and ticketing software systems.
- Monitor purchase card (P-Card) administration.
- Issue purchase order requisition forms to facilities and maintain records of expenditures greater than purchasing policy threshold.
- Prepare and file annual 1099 reports.
- Prepare, reconcile, and submit wage and payroll reports including, but not limited to, the monthly Illinois Municipal Retirement Fund (IMRF) wage report, the monthly new hire report, the bi-weekly ICMA plan deductions, and the monthly and quarterly Illinois Department of Employment Security (IDES) reports.
- Perform physical inventory review at Heritage Oaks Golf Club.
- Perform physical inventory review for District Admin supplies.
- Maintain financial and payroll records, reports, and files in an accurate and confidential manner.
- Foster and maintain effective professional working relationships with the general public and co-workers.
- Perform other duties as assigned.
Compensation and Hours
The anticipated starting rate is $26.00/hour + depending on qualifications. This is a full-time position. 40 hours a week.
A comprehensive benefits package includes participation in the Illinois Municipal Retirement Fund (IMRF), medical, dental, vision and prescription coverage (also available to dependents), life insurance, 457 deferred compensation plan, and flex spending. The District also offers paid vacation, holidays and sick leave, along with a variety of District recreational benefits.
Qualifications
The ideal candidate will have:
- Associates degree or equivalent with major coursework in Accounting, Business or related field; or supplemented by two (2) years experience in accounting/bookkeeping and two (2) years payroll processing experience; or equivalent combination of education and experience. Bachelors degree in Accounting, Finance or Business is preferred.
- Attention to detail
- Proficient with Microsoft Office (Outlook, Word, Excel)
- Proven organizational and problem solving skills
- Efficient data entry
- Knowledge of financial accounting software and payroll administration
Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Required to sit, stand, walk, bend, kneel, stoop, talk and hear; use of hands and fingers to handle, feel or operate objects, tools, controls or to demonstrate subject matter and reach with hands and arms. Hand eye coordination is necessary to operate computers and various pieces of office equipment. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close vision and the ability to adjust focus. Work is performed mainly in an office setting. May occasionally work outdoors in warm or cold temperatures for short periods of time.