Salary: See Position Description
Location : Greeley, CO
Job Type: Regular, Full-time
Job Number: 05060-0923
Department: Communications
Division: Communications
Opening Date: 09/12/2023
Closing Date: 10/3/2023 11:59 PM Mountain
Description
The Professional Standards Specialist is a highly organized, detail oriented, and motivated professional who is passionate about excellence and standardization in the delivery of emergency services. The Professional Standards Specialist is responsible for managing the agency’s accreditations and accreditation processes including complete oversight and authoring of agency directives.
$71,059.78-$90,059.26 annually, plus benefits (see benefits tab on job posting).
As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings. This range encompasses the nine pay steps available should you receive the position and demonstrate satisfactory performance over time.
This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.
Essential Duties and Responsibilities
The following job duties are established to outline the basic duties and responsibilities of the above captioned position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Directive Management (50%):
• Develop a template for agency directives to consistently create documents that meet all standards on language, style, structure, and format, and meet any legal requirements.
• Analyze operational processes to determine documentation requirements.
• Gather information through research, collaboration with cross functional teams and interviews with subject matter experts to write all agency directives.
• Update, edit, and improve all existing directives.
• Determine if directives are aligned with goals and objectives.
• Develop and implement an approval and publication process.
• Implement and maintain a standard directive review schedule.
• Stay abreast of operational changes and update directives to reflect current processes.
• Perform regular assessments on the effectiveness of the documents produced.
• Ensure directives continually meet accreditation standards.
Accreditation Management (40%):
• Research and recommend accreditations that will benefit the organization.
• Ensure executive staff has comprehensive information to make decision regarding accreditation.
• Act as a liaison on all matters pertaining to accreditation and interpret accreditation standards for agency staff.
• Create and maintain files for compliance with accreditation processes.
• Stay abreast of changes in accreditation standards, operations, reporting requirements, and other issues which may affect the continuing accredited status of the agency.
• Ensure all aspects of the accreditation maintenance process are completed, including time sensitive standards, periodic inspection reports, reviews, and updates.
• Coordinate agency personnel, activities, records, and systems with regards to maintaining accreditation standards, including the establishment of proper documentation demonstrating accreditation compliance and assisting with on-site inspections.
• Act as liaison for emergency service agencies on the portions of their agency accreditations related to Public Safety Communications.
Other Duties as Assigned (10%):
• Compose and edit a variety of reports, correspondence, and other material requiring judgment as to content, format, accuracy, completeness, and confidentiality.
• Participate in meetings and committees to share information, address concerns, and implement changes.
• Maintain reliable and predictable attendance during scheduled work hours.
• Follow policies and procedures, the Weld County Code of Conduct and adhere to strict confidentiality guidelines and appropriate release of information outlined in both.
• Other duties may be assigned. Any one position may not include all duties listed, nor do the listed examples include all duties which may be found in positions of this class.
Qualifications
REQUIRED QUALIFICATIONS:
• High School Diploma or equivalent.
• Minimum of 2 years of experience researching, organizing, preparing, and coordinating a wide range of projects, reports, and documents, within a public safety agency.
• Strong knowledge of modern public safety communications principles, procedures, techniques, and equipment.
• Internal candidates must have a minimum of a “satisfactory” rating in every category of most recent performance evaluation.
• Superior attention to detail, proof-reading, and editing skills.
• Superior organization and time management skills with the proven ability to manage multiple priorities and meet deadlines.
• Superior written and spoken communication, interviewing, and listening skills.
• High emotional intelligence and excellent interpersonal skills with the ability to establish rapport and build strong professional relationships.
• Ability to acquire knowledge and skill independently without the benefit of formal instruction.
• Ability to work independently and follow through on assignments with minimal guidance.
• Proficient with all MS Office applications.
• Candidate must possess a driver’s license by the employment start date and maintain a valid license for the duration of employment.
• Candidate must pass a background check and substance abuse screening prior to employment start date.
PREFERRED QUALIFICATIONS:
• One or more years of experience managing the accreditation process.
• Education or certification related to policy writing.
Other Necessary Requirements
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, controls, or equipment, reach with hands and arms, talk, and hear. The employee frequently is required to sit. The employee is occasionally required to walk, stoop, and kneel.
• The employee may occasionally be required to lift, carry and/or move up to 25 pounds.
• Specific vision abilities required by this job include visual acuity to Colorado driver’s license requirements.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Most of the time will be spent in an office setting with monitors, computers, and desks. The noise level in the work environment is usually moderate.
The following benefit information is for regular, full time employees. This summary is furnished as general information only and is not intended to be a full description of the benefits offered to Weld County Employees. Specific information on benefits available may be obtained from the Weld County Human Resource office at 970-400-4234.
Click to go to a Benefits information webpage.
Medical/Dental/Vision Plans
Weld County offers two medical plans through Aetna. Employees who enroll in one of the health plans must enroll in dental and vision. There are two vision plans and three dental plans to choose from. Dependents may also be enrolled. Questions regarding eligibility and premiums should be directed to Human Resources.
Life Insurance
Weld County offers employees a Basic Term Life Insurance policy in the amount of 3 times their annual salary. Eligible employees must regularly work at least 20 hours per week. The plan is provided at no cost to the employee. Employees also have the option to enroll in supplemental term policies for themselves and their dependents. Rates for those supplemental plans are based on age.
Long Term Disability Insurance
Weld County pays the premium for Long Term Disability Insurance for any regular employee that works at least 20 hours per week. The policy provides a monthly benefit of 60% of monthly base salary (maximum benefit of $8,000/month) after a 6 month waiting period.
Short Term Disability Insurance
Weld County offers a Short Term Disability plan through Cigna to any regular employee that works at least 20 hours per week. The premium is paid 100% by Weld County and the plan pays a monthly benefit of 60% of monthly base salary after the employee has been off work for 30 days and exhausted all of their own sick and vacation time.
Paid Leave
Weld County offers paid vacation, sick leave and holidays. Specific information regarding these benefits can be obtained from Human Resources.
Retirement
All full time regular employees at Weld County (except Health Department employees) participate in a mandatory defined benefit retirement plan. The employees contribute 9% of their base salary on a before tax basis to the fund. Weld County matches that amount starting with the employee’s first paycheck. Weld County employees also pay Social Security/Medicare (7.65%). In addition to the mandatory plan, employees have two optional deferred compensation plans to choose from. The 401K and the 457 plans are administered by Principal Financial.
Employees at the Weld County Department of Public Health and Environment do not participate in the Weld County Retirement plan. Instead they contribute 9.0% to the Colorado Public Employees’ Retirement Association (PERA) and only contribute to Medicare (1.45%). Health Department employees also have the option to contribute to a PERA 401K plan.
Section 125 and Flexible Spending Accounts
The Section 125 program allows employees to pay the premiums for the county’s medical, dental and vision plans with pre-tax dollars. Flexible Spending Accounts are also available for unreimbursed medical expenses and day care expenses.
Mental Health Counseling & Well-being Resources
As a Weld County Employee, you and your immediate family members, now have access to join IOME for FREE. IOME is proud to be partnered with Weld County to offer you free counseling and coaching support, a self care central, and discounted self care.
Voluntary Benefits
Employees at Weld County have the following Voluntary Benefit plans available to them through AFLAC. Aflac offers an Accident plan, Critical Illness plan and a Hospital Indemnity plan.
Recreation Center Discounts
As part of the Weld County Wellness Program, employees are given discounts at the Greeley Recreation Center, the Family Fun Plex, Johnstown Family YMCA and the Ft. Lupton Recreation Center. Active and Fit Memberships also available.
Tuition Assistance
Regular employees who work at least 20 hours per week and have been employed with Weld for 6 months may be eligible to receive tuition assistance for qualified college courses.
Benefits effective date is the first of the month after you have worked one full pay period.
Additional information on all of these benefits can be obtained through the Weld County Human Resources office.
Weld County Human Resources
P O Box 758
Greeley CO 80632
970-400-4234
01
What is your highest level of education?
- High School Diploma/GED
- Some College
- Associate’s Degree
- Bachelor’s Degree
- Master’s Degree
- Higher Degree
02
How many years of experience do you have researching, organizing, preparing and coordinating a wide range of projects, reports, and documents within a public safety agency?
- No experience
- 1 year of experience
- 2 years of experience
- 3 or more years of experience
03
If you do have experience, please explain in detail in what capacity and what position it is reflected.
04
Do you have a valid Colorado Driver’s License?
- Yes
- No
05
If you answered NO to the above question, are you able to obtain a valid Colorado Driver’sLicense upon hire?
- Yes
- No
06
Do you have experience managing the accreditation process?
- Yes
- No
07
Do you have the education or certification related to policy writing?
- Yes
- No
Required Question