Job Details
Level
Experienced
Job Location
Greenway Elementary School – Beaverton, OR
Remote Type
N/A
Position Type
Part Time
Education Level
2 Year Degree
Salary Range
$17.50 – $18.03 Hourly
Travel Percentage
None
Job Shift
Day
Job Category
Nonprofit – Social Services
Description
METROPOLITAN FAMILY SERVICE
Position Title: Program Assistant Status: Non-Exempt
Reports To: Program Coordinator
FTE: Part time, Temporary (20 hours per week)
Dept/Program: Community School – McKay Elementary School
Created: June 2023
Wage: $18.00/hr
Job number: GRNWAY060523
Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.
This is a temporary, limited duration position, working from June 2023 and ending on or before August 31, 2023.
General Description:
Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position. This position is temporary and does not offer benefits.
Values:
- We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
- We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
- We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.
- Equity & Social Justice
- Values working in a multi-cultural, diverse environment
- Values and supports inclusion and program access for clients
- Supports agency goals for reducing disparity in outcomes for communities of color
- Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege
General Function:
Under the general supervision of the Program Coordinator, the Program Assistant provides direct program and administrative support to the Community Schools – CAFE Program Coordinator at McKay Elementary School.
Diversity
- Values working in a multicultural, diverse environment
- Values and supports inclusion and program access for clients
- Supports agency goals for enhancing diversity
Collaboration
- Ability to work effectively in collaboration within all program areas of MFS as well as other agencies and program staff
- Ability and commitment to work effectively within a team-dependent environment and provide support to staff to create effective team dynamics
- Ability to work and communicate effectively with a broad range of individuals and groups
- Ability to connect position roles and agency mission
- Ability to establish and maintain positive relationships with staff, youth, parents, and community members.
Administrative duties
- Demonstrates knowledge and competency to operate a personal computer
- Possesses strong verbal and written communication skills
- Ability to manage multiple projects simultaneously
- Possesses excellent time management and organizational skills
- Ability to effectively manage and maintain confidential and sensitive information
- Ability to recognize and manage critical incidents with clients and adhere to agency reporting standards
- Ability and commitment to continuous quality improvements and innovation
- Ability to work independently with minimal supervision.
Teamwork
- Ability to work independently and to collaborate with other MFS staff and volunteers and to model effective teamwork skills
Essential Duties and Responsibilities:
- Provide support for activity leader staff, volunteers, and students participating in the CAFE after school and summer program
- Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in CAFE activities
- Assist in the planning and coordination of family and community events
- Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs
- Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs
- Provide data entry and written reports as required
- Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook
- Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message. Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters
- Comply with Beaverton School District policies and procedures
- Other duties and responsibilities as assigned.
Qualifications
Qualifications, Knowledge, Skills and Abilities Required:
- Ability to communicate effectively (read, write and speak) in English with a broad range of individuals and groups. Ability to communicate effectively in Spanish is strongly preferred.
- Work effectively within a team-dependent environment
- Competency in using Word, Excel and database programs
- Ability to manage multiple projects simultaneously
- Ability to proactively problem-solve and resolve conflict
- Ability to maintain professional boundaries and confidentiality
- Possess excellent time management and organizational skills
Education and Experience Requirements:
- Minimum of a high school diploma or GED, BA or BS preferred or equivalent related experience
- Fluency and ability to communicate effectively in English required, Spanish preferred
- Minimum of two years of experience with administrative support functions is necessary
Other Requirements:
Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.
MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.
Work Environment:
Work is normally performed in a collaborative classroom/office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires regular use of computer, telephone, fax machine, scanner, copier and may require accessing locations by use of stairs.
Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQ+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.
Job Type: Part-time
Salary: $18.00 per hour
Schedule:
- After school
- No weekends