Program Coordinator – PT

Salary: $22.51 Hourly

Location : El Monte, CA

Job Type: Part time

Job Number: 202300032

Department: Parks, Recreation, and Community Services

Opening Date: 09/14/2023

Closing Date: Continuous

Summary

This is a Part-Time, At-will and Non-Benefited position

DEFINITION

Under direction, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities; programs may include but are not limited to senior, adult, and youth recreation, sports, field trips, and special events; assists in facilitating programs in recreation and sports facilities; provides administrative support and program assistance to assigned management personnel; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management personnel. Exercises technical and functional direction over and provides training to assigned staff.

CLASS CHARACTERISTICS

This Coordinator classification is responsible for performing a variety of activities in support of the City’s recreation programs. Positions in the classification rely on experience and judgment to ensure that recreation programs are properly implemented. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to perform the work. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Essential Functions / Knowledge, Skills, & Abilities
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates, directs and participates in the day-to-day operations of assigned programs and/or facilities.
• Plans, supervises, coordinates, reviews, and evaluates assigned programs, activities, and services; monitors recreation program revenue and expenditures.
• Recruits and selects part-time staff and volunteers; provides supervision, training, orientation, and guidance to assigned part time staff; prepares weekly and daily schedules.
• Plans, coordinates, promotes, and implements a variety of scheduled programs including after-school programs, holiday programming, summer recreation food program, adult sports or community center activities and events.
• Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of scheduled program operations, activities, and services.
• Orders and purchases equipment, supplies, and uniforms; accounts for petty cash; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.
• Compiles information and data for grant funded projects and reports; completes grant reimbursement requests for various programs; tracks related fees and deposits.
• Conducts surveys and research of new innovative programs, inclusive of feasibility studies and budget development.
• Provides facility coverage and maintains cleanliness and upkeep of buildings; secures and maintains high visibility of park and facilities.
• Monitors the coordination, implementation and supervision of the cashiering system, timekeeping, and the Financial Software system.
• Assists patrons with program and class registration; monitors and prepares class rosters; processes registration fees, writes receipts.
• Assists in processing facility rental permits.
• Maintains accurate records of services and activities related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Operations and services of comprehensive recreation programs serving a diverse community.
• Principles of providing functional direction and training.
• Basic principles of recreational programming.
• Procedures for planning, implementing, and maintaining a variety of programs, special events and activities.
• Operational characteristics of equipment used in recreation programs.
• City procurement policies and procedures.
• Recreational, cultural, age-specific, and social needs of the community.
• Special Event Permits, City Municipal Codes, and Permit Regulations.
• Local community groups, organizations, and businesses.
• Business arithmetic and basic financial techniques.
• Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
• Principles and procedures of record keeping.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
• Effectively provide staff leadership and work direction.
• Assist in implementing a variety of recreational, cultural and sports programs.
• Source the materials and equipment needed to implement assigned programs.
• Develop and implement safe work and play practices.
• Understand the organization and operation of assigned recreation programs and facilities necessary to assume assigned responsibilities.
• Plan, organize, coordinate, promote, implement, and supervise a variety of services and scheduled programs, trips, and special events.
• Make accurate arithmetic and financial computations.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
Equivalent to an associate degree from an accredited college with major coursework in recreation, child development, business or public administration, or a related field.

Experience:
Five (5) years of increasingly responsible experience coordinating comprehensive recreational programs.

Licenses and Certifications:

• Possession of a valid California Driver’s License to be maintained throughout employment.
• Possession of a certification in American Red Cross CPR, First Aid, and AED within 30 days of employment.

Incumbents in hourly positions are ineligible for health, dental, vision, and other benefits.

01

Do you possess a valid California driver’s license?

• Yes
• No

02

Do you possess an Associates Degree from an accredited college with major coursework in recreation, child development, business or public administration, or a related field?

• Yes
• No

03

Do you possess an American Red Cross CPR, First Aid and AED certificate?

• Yes
• No

04

Do you possess five (5) years of increasingly responsible experience coordination comprehensive recreational programs?

• Yes
• No

05

Please describe your five (5) years of increasingly responsible experience coordination comprehensive recreational programs.

Required Question