Job Description
Position Title:
Program Specialist IV (Inventory Specialist)
Class/Group:
1573/B20
Military Occupation Specialty Code:
Navy OS; Coast Guard OS; Air Force 63G0, 86M0
Fair Labor Standards Act Status:
Non-Exempt
Number of Vacancies:
1
Division/Section:
COO/Program Operations/Communications Technology Services (CTS) Operations
Salary Range:
$5020.00 – $5507.00 / monthly
Duration:
Regular
Hours Worked Weekly:
40
Work Schedule:
Regular business hours
Travel:
Limited
Agency Address:
300 West 15th Street, #1300 / Austin, Texas 78701
Web site:
https://dir.texas.gov/
Refer Inquiries to:
People and Culture Office
Telephone:
(512) 463-5920 or (512) 475-4957
How To Apply:
- Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
- You must create a CAPPS Career Section candidate profile or be logged in to apply.
- Update your profile and apply for the job by navigating through the pages and steps.
- Once ready, select “Submit” on the “Review and Submit” page.
- If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at capps.recruiting@cpa.texas.gov
Special Instructions:
- Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
- Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Selective Service Registration:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
H-1B Visa Sponsorship:
We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Equal Opportunity Employer
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call 512-475-4922 to request reasonable accommodation.
What We Do
The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
This role performs program administration work for DIR warehouse and Communications Technology Services (CTS) operations. Work involves planning, implementing, coordinating, and monitoring inventory/materials for supporting operational activities. Provides assistance to the Assistant Director of CTS and NSOC Operations in day-to-day operations to ensure program efficiency and accurate, timely reporting. Works under limited supervision of the CTS Operations Manager with moderate latitude for the use of initiative, discretion, and independent judgment.
Position Summary
- Plans, implements, coordinates, and monitors warehouse and support operations consisting of inventory control, safety, administration, and facility management. Provides technical assistance for CCTS, TEX-AN, and statewide material and procurement support requirements.
- Oversees material management activities to ensure stock levels are adequate, products within the inventory are assigned products codes and location numbers as required, and reporting is being accomplished as scheduled. Assists in filling material stock request to support CTS cabling services. Coordinates receiving of merchandise, participates in unloading material shipments, schedules and coordinates deliveries and related activities. Communicates with local customers on issues pertaining to procurement and product availability; communicates with vendors as needed.
- Collects, organizes, analyzes and/or prepares materials in response to requests for program information and reports. Prepares or assists in preparing other departmental reports as required. Posts data and compiles, reviews, and submits reports on a regular basis as required and/or requested.
- Reviews inventory and warehouse program area functions and operations; identifies areas of concern and develops plans for improvement. Initiates and assists in the development and/or revisions to existing inventory/warehouse program guidelines, standards, procedures, and rules for management approval; facilitates the implementation of new processes.
- Assists with annual inventory of state property and works with accounting staff to ensure proper documentation in Statewide Property System (SPA)
- Reviews purchase requisitions and specifications and coordinates processing; monitors activity and productivity, and inventory level data in automated material management and purchasing system. Creates requisitions in CAPPS as required.
- Cross trains employees in warehouse functions, ordering materials, shipping materials, setting up orders for customers and training on all automated systems necessary to track materials. Provide training and support to fellow workers and management and operational functions of the CAPPS system.
- Performs other work-related duties as assigned.
Qualifications:
Education
- Graduation from an accredited four-year college or university with major coursework in business administration, accounting, public administration, or related field.
- Additional work-related experience may be substituted for education on a year-for-year basis (High-school diploma required).
Experience and Training Required
- Minimum of 3 years progressively responsible experience in property and/or inventory management, accounting, or purchasing
- Experience using automated procurement and inventory control systems.
Knowledge, Skills, and Abilities
- Working knowledge of and ability to effectively apply principles and practices of administrative management of local, state, and federal laws and regulations relevant to inventory methods, procedures, accounting, and handling of state property.
- Working knowledge of basic accounting principles and the ability to effectively apply them in day-to-day responsibilities.
- Demonstrated ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments.
- Ability to exercise discretion when working with confidential information.
- Ability to maintain service-orientation.
- Ability to quickly learn and master new applications and systems.
- Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
- Ability to communicate effectively both orally and in writing.
- Ability to exercise courtesy, tact, and diplomacy in all communications.
- Ability to quickly learn and apply knowledge related to network equipment, cabling types, standards, and functions.
- Ability to operate state vehicles for pick up or delivery of materials and supplies.
- Ability to comply with all traffic laws and driver safety rules and regulations.
- Ability to lift items weighing up to 50 pounds without assistance.
- Ability to understand, follow and convey brief oral and/or written instructions.
- Ability to communicate both verbally and in writing, in a clear and concise manner.
- Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
- Ability to work under pressure and exacting schedules to complete assigned tasks.
- Ability to work a flexible schedule to meet required deadlines.
- Ability to comply with all agency policy and applicable laws.
- Ability to comply with all applicable safety rules, regulations, and standards.
Computer Skills
- Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).
- Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) preferred.
Other Requirements
- Regular and punctual attendance at the workplace.
- Criminal background check.
- Possess a valid Texas driver’s license and maintain a clean driving record.
Working Conditions
- Frequent use of computers, copiers, printers, and telephones.
- Frequent standing, walking, sitting, listening, and talking.
- Frequent work under stress, as a team member, and in direct contact with others.
- Occasional bending, stooping, lifting, and climbing.