Programs Coordinator (Part Time)

Salary: $20.40 – $25.46 Hourly

Location : Carlsbad, CA

Job Type: Part-Time Hourly

Job Number: 6043-2023

Department: Parks & Recreation

Opening Date: 09/08/2023

Closing Date: 9/22/2023 11:59 PM Pacific

Max Number of Applicants: 20

The Position

The Department: The Carlsbad Parks & Recreation Department is the steward of approximately 450 acres of parkland, featuring community and historic parks, senior services, playgrounds, multigenerational facilities, aquatic centers, tennis courts, and multi-use fields. Nearly 40 percent of the city is dedicated to open space, and the department maintains approximately 40 linear miles of recreational trails.

The position generally requires specialist knowledge for large high-profile events and/ or programs. Incumbents work independently, with little supervision. Assignments are complex in nature and require the proven ability to coordinate events or programs associated with a specific area of responsibility.

*Part-time employee cannot exceed 980 total hours worked within one fiscal year*

**This is a non-benefitted position**

Key Responsibilities
Key Responsibilities

• Prepare instructional service contract agreements for new and current contractors.
• Coordinates and administers assigned enrichment and sports contractual programs.
• Maintain and update important information related to contract agreements.
• Maintain schedule of programs.
• Prepare proposals for contractual programs.
• Input program information into City of Carlsbad registration website.
• Prepare, request, and process instructor payment reports.
• Assist customers with inquiries related to programs i.e., information, registration, refunds, and transfers.
• Complete customer surveys relating to programs.
• Coordinates related projects to ensure that the goals and objectives of the assigned program are met by performing the duties personally or through other team members or by supervising employees
• Recommends and suggests guidelines and procedures for the assigned program

Qualifications

• Excellent customer service skills
• Strong written and verbal communication skills
• Ability to learn, apply and explain related policies and procedures
• Demonstrate great attention to detail
• Highly organized and able to prioritize duties efficiently
• Ability to establish and maintain cooperative working relationships
• Ability to make independent decisions within broad established guidelines
• Strong time-management skills and multitasking ability
• Comfortable in a shared office and workspace environment
• Advanced skills in Microsoft Office applications (Outlook, Word, Excel, Teams), with the ability to learn and apply other programs (e.g., CivicRec, EnerGov, Adobe Pro)
• Strong computer skills, including basic troubleshooting skills.
• Ability to work directly with the public and a diverse audience
• A flexible work schedule including occasional evening or weekend hours

Experience & Education

Any combination to experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities is:

• High school diploma or G.E.D.
  1. College-level courses in recreation, education, physical education, or related field, preferred
• Minimum 1 year of experience and/or training performing duties comparable to a Senior Recreation Leader Experience working with the public
• Additional licenses/certificates may be required depending on the specific assignment:
  1. Athletics Camps Educational
  2. Registration
  3. Rentals
  4. Seniors

• APPLE Savings Plan
• Employee Assistance Program:
• 24 hours of sick leave per fiscal year (July 1- June 30)
  • Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

01

Initial in the box below that you acknowledge “see application” and “see resume” are not valid responses to the questions below.

02

What is your highest level of education?

• High School / GED
• Associate’s Degree
• Bachelor’s Degree
• Master’s Degree or Higher
• None of the above
• Some College
• Trade or Technical School

03

Regarding your education, please indicate your area(s) of study in the space below. If you answered “None of the above,” type N/A in the space below.

04

How many years of experience do you have working in the field of Parks and Recreation?

• None
• Less than 1 year
• 1 year, but less than 3
• 3 years, but less than 5
• 5 or more years

05

How many years of customer service experience do you have ?

• None
• Less than 1 year
• 1 year but less than 3
• 3 years but less than 5
• 5 or more years

06

What was the largest team you supervised?

• No experience as a supervisor
• 1-3
• 4-6
• 7-9
• 10 or more

Required Question