About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
Responsible for monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
Department Overview:
The Idaho Small Business Development Center (SBDC) empowers small business success by providing no-cost, confidential consulting and low-cost training to entrepreneurs throughout Idaho. The Idaho APEX Accelerator (that works with the Idaho SBDC) helps Idaho businesses tap into the federal/state marketplace. The Idaho Apex Accelerator tracks local, state, and federal bid opportunities, and matches them with Idaho businesses depending on their product and service profile. Join us and help Idaho businesses grow and thrive!
Level Scope:
Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision-making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.
Essential Functions:
60% of Time the Project Coordinator, Associate must:
- Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
- Organize, attend, and participate in stakeholder meetings.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Ensure project deadlines are met.
- Determine project changes.
- Provide administrative support as needed.
- Undertake project tasks as required.
- Develop project strategies.
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
35% of Time the Project Coordinator, Associate must:
Client Consulting & Engagement:
- Identify government contracting and other business needs
- Client codes and Understanding for set-asides (NAICS or product codes)
- Proactively engage clients to create jobs and successful contracting
- Work collectively with SBDC and other partner resources in Idaho
Solutions – Works with clients to develop:
- SAM’s registration
- UEI registration
- Set Aside Applications
Solutions – Work with APEX Director and team to develop:
- Posting and tracking of Idaho Awards
- Daily Bid Match renewals and processing
- Client Application and Processing
- Social Media and Website posting
- Create fliers for APEX events when requested
- Post and track P-card expenditures
- Submit Travel expenses for APEX team
- Create, disperse and collect event surveys and success stories
5% of Time the Project Coordinator, Associate must:
- Perform other duties as assigned
Knowledge, Skills, Abilities:
- Ability to work on tight deadlines
- Knowledge of Microsoft Office applications such as Word and Excel
- Exceptional verbal, written, and presentation skills
- Knowledge of file management, transcription, and other administrative procedures
Minimum Qualifications:
Bachelor’s Degree or equivalent relevant professional experience.
Salary and Benefits:
$22-$24 per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Resume, Cover Letter, and the Contact Information for Three (3) Professional References
Advertised: August 21, 2023 Mountain Daylight Time
Applications close: September 3, 2023 11:55 PM Mountain Daylight Time