Salary: $45,530.00 – $64,885.00 Annually
Location : Richland County, SC
Job Type: FTE – Full-Time
Job Number: 154145
Agency: Department of Health and Human Services
Division: IT Infrastructure and Operations
Opening Date: 08/22/2023
Closing Date: 9/5/2023 11:59 PM Eastern
Class Code:: AK03
Position Number:: 60020524
Normal Work Schedule:: Monday – Friday (8:30 – 5:00)
Pay Band: Band 6
Opening Date: 08/22/2023
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Failure to provide detailed and complete information may result in your application not being referred.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
The Agency’s mission is to be boldly innovative in improving the health and quality of life for South Carolinians.
This position is located in the Bureau of IT Infrastructure & Operations, Richland County.
Are you the One? We are looking for a Project Coordinator, who will, provide technical documentation, revision, and operational support for the IT Infrastructure & Operations area at SCDHHS.
- Coordinates IT Infrastructure & Operations (I&O) administrative policies and documentation. Works with technical staff and business stakeholders to create deliverables and artifacts that are intended for audiences with various levels of technical knowledge. Involves creating, sharing, revising, and publishing I&O policies and procedures. Create technical documents for IT Infrastructure & Operations functional work resources. Work with various internal and external teams to create information operational documents and artifacts for complying with agency standards and procedures.
- Manages audit coordination with other Agency departments. Prepare audit reports that identify technical and procedural findings. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests. Performs or supervises the performance of activities related to fiscal management. Review of contracts, pricing, and service level agreements (SLAs). Comparison of previous pricing to new quotes, management of dollars spent by vendor, type, and expiration dates by Fiscal Year (FY). All quotes to be requested and received and managed centrally. Monitor and plan all expenditures and forecast for future FY spending.
- Purchase Order Management issue and management of purchase orders, track deliveries, and ensure the purchased IT equipment and services or licenses are delivered on time and meet the requirements. Review and compare contracts based on approved state contracts. Ensure compliance with all terms and conditions.
Provide regular reports on procurement activities, spend analysis, and supplier performance to the leadership team. This may include excel charts, excel logs, and PowerPoints. Write reports based on audit results. Update audit documentations. - Keep up to date with the latest trends and developments in the IT market to inform procurement decisions. Comparing state contracts with SOW’s submitted, identify any gaps missed in SOWs. Ensure that all procurement activities comply with relevant laws, regulations, and agency policies. Keeping track of renewal dates and initiating the renewal process in a timely manner to prevent any lapse in licensing. This includes obtaining quotes, necessary approvals, issuing purchase orders, and managing the receipt of new licenses.
- Collaborate with the internal team to understand their needs and work closely with them to ensure the smooth integration of new systems or hardware. Works with compliance and technical staff for each audit project.
- Other duties as assigned.
The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
- 15 days annual (vacation) leave per year.
- 15 days sick leave per year.
- 13 paid holidays.
- State Retirement Plan and Deferred Compensation Programs.
Minimum and Additional Requirements
A high school diploma and relevant experience in information technology and project coordination.
Additional Requirements:
- Sitting or standing for long periods of time.
Preferred Qualifications
- Knowledge of Project Management principles, methodologies, terminology, and software; Health Information Technologies.
- Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
- Ability to interpret and apply laws, regulations, policies and procedures while communicating effectively.
Additional Comments
Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.
The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
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The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above.
- Yes
- No
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Do you have a high school diploma/GED?
- Yes
- No
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Do you have relevant information technology and project coordinating experience?
- Yes
- No
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Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference.
- Yes
- No
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How did you hear about this career opportunity?
Required Question