• Under supervision of the Purchasing Coordinator and Riverside Park Administrator, with latitude for independent initiative and judgment, perform difficult and responsible administrative work for the Manhattan purchasing unit.
• Work closely with managers and conduct field inspections to meet purchasing needs.
• Contact and work with vendors to obtain reasonable prices for services, equipment and supplies, coordinate delivery of merchandise.
• Provide support with coordinating, processing and tracking purchase requests.
• Assist with maintaining tracking reports, including material and equipment needs and Other Than Personal Services (OTPS) purchases. Track budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.
• Assist in preparing City-funded and grant-funded annual OTPS budgets.
• Serve as a liaison with Purchasing & Accounting, assist with ensuring purchase requisitions are accurate and manage open Purchase Order (PO) balances. Adheres to purchasing and accounting policies and procedures.
• Monitor and track oil deliveries. Submit receiving reports as required.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.
Preferred Skills
1.Experience and/or education in accounting.
2.Proficiency in computer software including Microsoft Word, Excel and Access.
3.Knowledge of E-requester and Financial Management System (FMS).
4.Excellent interpersonal, customer service and organizational skills.
Additional Information
NOTE: All resumes must be received no later than the last day of the posting period.
*Posting period extended to 09/01/2023. Previous applicants are still under consideration and need not reapply. References will be required upon request.
MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.
nyc.gov/parks
To Apply
Parks Employees:
1) From a Parks computer: Access Employee Self Service (ESS) from the Parks Intranet under Applications or use this link: https://hrb.nycaps.nycnet/. Once in ESS, go to Careers and search for Job ID# 593140. Do not access ESS using nyc.gov/ess from a Parks computer.
Parks & City Employees:
2) From a Non-Parks computer: Access Employee Self Service (ESS) by going to nyc.gov/ess or use this link: https://a127-ess.nyc.gov/. Once in ESS, go to Careers and search for Job ID# 593140.
Include your ERN and Job ID# 593140 on your cover letter and resume.
All other applicants:
Go to nyc.gov/careers/search and search for Job ID# 593140.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Work Location
Arsenal West, Manhattan
Residency Requirement
Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
POSTING DATE
08/11/2023
POST UNTIL
09/01/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.