Project Management Specialist (Hybrid Opportunity)
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
The Facilities and Capital Planning (FCP) team plans, builds, and manages facilities and physical space within the School of Humanities and Sciences (H&S) in support of teaching, research and creative expression for students, faculty, and staff. Our mission and vision focus on providing leadership and expertise to create and support a culture of safety and maximize space utilization through thoughtful planning, programming, and project management.
FCP supports teaching and research within H&S, which utilizes over one million square feet of space distributed over more than 60 buildings. The school’s geographical reach extends to Stanford in Washington and the Jasper Ridge Biological Preserve. Physical space and facilities are integral to Stanford’s excellence in teaching and research, and the FCP team responds to evolving pedagogy and research needs. We are responsible for and dedicated to helping support a new generation of scholars across the school, whether they are chemists in a wet lab or pianists in a music studio.
We help H&S build a culture of safety by fostering awareness and forging partnerships with university colleagues. We provide expertise in program and project management and facilities planning using tools and processes that make our team more efficient and dynamic. We are a high-performing, collaborative and flexible team, and we value our community’s diverse perspectives, unique experiences, and inclusive culture.
In support of our mission, FCP seeks an experienced Project Management Specialist with expertise in move management, audio visual (AV) and security installations. The ideal candidate will have proven success in leading projects ranging from $10k – $100k to completion, while meeting budget, schedule constraints, holding to the defined scope of work and meeting end users’ requirements. Experience with scope development is desired. This position will support larger projects ranging in size from $100k – $10M, by providing technical expertise in the areas of AV, security systems and coordination of moves, ensuring H&S standards are met while balancing the end user needs and project specifics with limited supervision. The candidate must possess grace while under pressure, patience, strong communication skills and the ability to collaborate with faculty and staff throughout H&S.
This is a 100% FTE, continuing position, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
CORE DUTIES:
• Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
• Perform project management oversight of small projects or more than one large task within a larger project.
• Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
• Review, evaluate, approve, and monitor cost schedule and technical scope baselines.
• Ensure the preparation of required project documentation.
• Contribute to communication plan and change management elements.
- Other duties may also be assigned.
EDUCATION AND EXPERIENCE:
Bachelor’s degree in a related field and two years of directly related experience performing responsibilities similar to those listed above or a combination of education and experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Polished written and oral communication skills to address a wide variety of audiences.
• Ability to productively contribute to cross-functional teams.
• Depth of knowledge in technical discipline/domain needed to deliver projects.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Project Management Training and/or Certification
WORKING CONDITIONS:
• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
• Travel locally and cross-university.
WORK STANDARDS:
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $87,000 to $110,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.