Job Type
Temporary
Description
HELIX Environmental Planning, Inc. (HELIX), a growing, employee-owned California-based environmental consulting and planning firm, is seeking an experienced Proposal Coordinator to join our Marketing & Communications team in California. This position offers flexibility with working from home and/or being based at one of the HELIX offices in either San Diego County (La Mesa or Carlsbad), Los Angeles (Pasadena), Orange County (Irvine), or Sacramento County (Folsom). Established in 1991, HELIX helps public and private clients comply with environmental laws and regulations, manage natural and cultural resources, and design and construct sustainable projects.
Why work at HELIX?
- Employee-owned since 2004
- Offers a hybrid work schedule with flexibility of working in-office and remotely
- Invested in professional growth, employee development, and training
- Recognized for our workplace practices, employee wellness programs, and community contributions
- Named as one of the 2023 Best Firms to Work For by ZweigGroup
HELIX also offers a competitive benefits package, that includes:
- Robust health coverage (medical, dental, vision) for employee and dependents
- Life/long-term disability insurance
- Accrual of paid personal time off
- Bonus program
- Wellness program
- Employee Stock Ownership Plan (ESOP) participation
- 401K participation with employer contributions
The ideal candidate will be an organized self-starter with a strong work ethic, and the ability to thrive in a fast-paced, deadline driven environment. They will have superior writing skills, experience coordinating pursuit teams, and a resourceful, efficient, friendly, and helpful approach.
Responsibilities for the Proposal Coordinator
The Proposal Coordinator will report directly to the Director of Marketing & Communications and will be responsible for coordinating and guiding pursuit teams, and developing and producing competitive, client-focused, and persuasive proposals for a variety of market sectors and all of HELIX’s services. This position requires superior writing and editing skills, strong interpersonal and project management skills, the ability to work independently and coordinate cross-functional teams including collaborating with senior management on pursuits, and the management of multiple concurrent deadlines.
The Proposal Coordinator, working with the Director of Marketing & Communications, other marketing staff, and the firm’s technical staff, will:
- Lead and coordinate all phases of the proposal process from go/no-go decisions through interviews.
- Analyze Requests for Proposals (RFPs) / Requests for Qualifications (RFQs), lead kick-off meetings, develop and manage proposal schedules and milestones, and coordinate and guide proposal contributors including subconsultants.
- Gather content from a variety of writers and sources and edit to produce persuasive copy with a consistent voice and tone.
- Write cover letters, firm capabilities, project descriptions, staff resumes, and other marketing and qualifications information.
- Format and edit documents to produce a complete and responsive proposal and ensure accuracy, quality, and compliance with all RFP/RFQ requirements and HELIX’s brand standards.
- Oversee quality assurance and production of final documents.
- Manage submission of proposal materials, track pursuit award progress, conduct award debriefs, and capture and track marketing data in CRM database.
- Lead pursuit teams throughout the interview process to provide guidance, coaching, and presentation preparation support.
- Participate in the business development team meetings and other marketing projects as needed.
All candidates must submit a cover letter with their resume and provide three writing samples to be considered for this position. Successful candidates must also pass a writing test/exercise during the interview process.
This is expected to start as a temporary, full-time position (6-month duration) with the possibility of transitioning to a regular, full-time position. Job title will vary from Proposal Coordinator to Senior Proposal Coordinator depending on experience level. Salary will be based on qualifications and experience, with a robust benefits package. Expected starting pay range of $75,000 to $105,000 per year.
HELIX is an equal opportunity employer that is committed to diversity and an inclusive work environment. We encourage all qualified applicants to apply regardless of gender, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, disability, age, genetic information (including family medical history), political affiliation, military service or veteran status. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.
Requirements
Minimum Requirements
- 3+ years of related and proven professional experience (including RFP/RFQ evaluation, proposal development, proposal writing, and proposal coordination)
- Superior writing, editing, and grammar skills, with knowledge of common writing styles and experience in messaging for proposals to create persuasive copy
- Advanced skills in MS Word and Adobe Acrobat, and proficiency in MS PowerPoint
- Pro-active self-starter who enjoys helping others, with outstanding interpersonal, verbal, and written communication skills
- Detail oriented, superior time-management, and organizational skills
Additional skills considered a plus:
- 4-year college degree in Marketing, Communications, English, or a related field
- Proposal preparation experience in the A/E/C industry
- Customer Relationship Management (CRM) experience, especially Deltek
- Adobe InDesign experience
Salary Description
Range of $75,000 to $105,000