Salary: $38,433.00 – $44,214.00 Annually
Location : Towson, MD
Job Type: MERIT
Job Number: 01.601 10-23
Department: PUBLIC WORKS: ENGINEERING & CONSTRUCTION
Opening Date: 10/17/2023
Closing Date: Continuous
Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week
A vacancy exists in the Department of Public Works Engineering & Construction, Division of Green Infrastructure, Highways Design and Storm Drain Design.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring within this class may be filled from this list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. You must include the dates of the promotions and reclassifications.
NOTE: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certificates, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau.
Essential Job Duties
- Provides administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others.
- Coordinates a major function for a County agency or bureau.
- Assists in the preparation of an agency’s budget by providing supporting documentation and/or financial and budgetary data and records.
- Prepares direct payments, purchase orders, and purchase requisitions and budget amendments.
- Tracks agency expenditures.
- Oversees, facilitates, and coordinates service provider/vendor contracts.
- Prepares correspondence to contractors regarding contract agreements.
- Maintains complex filing and tracking systems for contracts.
- Prepares or assists in the preparation of personnel related documents and forms.
- Completes Personnel Requisition Forms, entry, change, promotional, and termination tickets, and tracks and documents leave usage, including family and medical leave.
- Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos.
- Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
- Creates and maintains a variety of detailed office databases and logs.
- Accesses databases to establish, retrieve, review, update, track, and revise office records.
- Performs queries and compiles personnel, budgetary, and statistical reports.
- Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records.
- Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports.
- Receives, investigates, and resolves inquiries, requests, and complaints.
- Explains office policies, procedures, rules and regulations to other employees and the public.
- Maintains calendars, schedules appointments and meetings.
- Prepares and types, photocopies, and distributes meeting agendas and/or minutes.
- Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers.
Examples of Other Duties
- Assists in the preparation of County legislation.
- Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions.
- May take verbatim notes.
- Purchases office supplies.
- May supervise or coordinate the work of subordinate clerical staff.
- Logs inquiries and complaints into tracking systems such as spreadsheets, Cityworks or RockSolid.
- Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Required Qualifications
Possession of a high school diploma or an appropriate equivalent:
Plus
Two years’ typing, word processing, or secretarial experience.
(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)
Knowledge, Skills, and Abilities
- Knowledge of modern office practices and procedures, including filing systems.
- Knowledge of spelling, grammar, and arithmetic.
- Knowledge of word processing, database management, and spreadsheet software packages.
- Skill in the operation of office machines as listed in essential duties.
- Skill in the use of word processing software.
- Ability to use automated office systems and database management and spreadsheet software packages.
- Ability to extract and summarize information and to prepare correspondence and reports.
- Ability to communicate effectively.
- Ability to perform basic mathematical computations.
- Ability to set up and maintain paper and electronic filing systems.
- Ability to interpret, explain, and follow County and departmental rules and regulations.
- Ability to establish and maintain effective working relationships.
- Ability to take verbatim notes.
- Ability to coordinate, assign, and review the work of others.
- Ability to type from plain copy at a rate equivalent to 40 WPM.
Licenses and Certificates
Possession of a valid driver’s license equivalent to a non-commercial, class C Maryland driver’s license is required at the time of appointment.
Proof of Licenses, Certifications and Education
Applicants are required to submit proof of education beyond high school to meet the minimum qualifications of the position. Diplomas or Transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of Degree Equivalency
Applicants who have obtained a degree outside the United States of America are required to submit degree equivalency documentation from World Education Services, Inc. (www.wes.org)
Mail or deliver documents to:
ATTN: Office Coordinator – PW/ Engineering & Construction
Office of Human Resources
Baltimore County Government
308 Allegheny Avenue,
Towson, MD 21204
You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions.
Physical and Environmental Conditions
The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review – Step increases may be granted on anniversary date based on satisfactory job performance
General Increases – Cost of living increases and adjustments may be granted as legislated.
Longevity Increases – In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
Employees may elect basic term life insurance for themselves equal to one time the employee’s annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Retirement
Employees are required to participate in the Baltimore County Employees’ Retirement System (ERS), with very limited exceptions.
Paid Leave
Paid benefits listed below vary depending upon the Classification.
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance
70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
01
The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of this application. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.
- I have read and understand the above instructions.
02
Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time. I have read and understand the above statement.
- Yes
- No
03
Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government?Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County’s court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.
- Yes
- No
04
Select the type of driver’s license you currently hold. Be sure you have provided your driver’s license number, class and state in the previous section of this application
- Commercial Driver’s License equivalent to Commercial, Class A Maryland Driver’s License.
- Commercial Driver’s License equivalent to Commercial, Class B Maryland Driver’s License.
- Commercial Driver’s License equivalent to a Commercial Class C Maryland Driver’s License with a Passenger Endorsement.
- Non-Commercial Driver’s License equivalent to a Non-Commercial, Class C Maryland Driver’s License.
- Provisional Non-Commercial Driver’s License equivalent to a Provisional Non-Commercial, Class C Maryland Driver’s License.
- Driver’s License Learners Permit.
- I do not have a driver’s license.
05
The position you are applying for requires proof of education and/or certifications/licenses beyond high school in order to qualify. You must submit this proof as instructed on the job posting.
- I have read and acknowledge the above instructions.
06
This position requires a high school diploma or appropriate equivalent plus two years’ typing, word processing, or secretarial experience. Choose the option that best describes your combination of education and experience.
- Master’s degree in any field.
- Bachelor’s degree in any field.
- Associate’s degree in any field.
- High school plus two (2) years’ experience in typing, word processing, or secretarial experience.
- I do not possess any of the combinations of education and experience listed above
07
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application.If you chose “I do not have any of the above combinations of education and experience” in the previous question, respond by entering N/A to this question.
08
Do you have experience working in the field of Public Works Engineering & Construction?
- Yes
- No
09
Do you have experience preparing, typing, and distributing meeting agendas and/or minutes?
- Yes
- No
10
Do you have experience assisting in the preparation of an agency’s budget by providing supporting documentation and/or financial and budgetary data and records?
- Yes
- No
11
WORKDAY Do you have experience with Workday?
- Yes
- No
12
Provide specific example(s) of the Workday experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application.If you chose “No” in the previous question, respond by entering N/A to this question.
13
Spreadsheets Select the choice that BEST describes your experience using Microsoft Excel and/or other spreadsheet software.
- Create & modify spreadsheets, create & modify formulas, format spreadsheets, enter & update data.
- Modify formulas, format spreadsheets, enter & update data in existing spreadsheets.
- Enter or update data in existing spreadsheets.
- Not applicable. No experience as described above.
14
Database Which of the following BEST describes your experience managing databases related to tracking budgets, grants, and/or workloads?
- I have worked with databases related to tracking budgets, grants, and/or workloads although I have not developed or had responsibility for managing the databases.
- I have developed and managed databases related to tracking budgets, grants, and/or workloads.
- I have no experience with databases.
15
Do you have experience using tracking systems such as Cityworks and/or RockSolid spreadsheets?
- Yes
- No
16
The work of these positions are essentially sedentary with occasional walking, lifting, or other restricted physical activity. Are you willing and able to accept this condition of employment?
- Yes
- No
17
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.Are you willing and able to accept these conditions of employment?
- Yes
- No
18
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the “career seekers” link, and then follow the prompts.
- I have read and understand the above instructions.
Required Question