Requisition No: 813916
Agency: Military Affairs
Working Title: PURCHASING AGENT II
Position Number: 62000248
Salary: $36,351.64
Posting Closing Date: 10/18/2023
Department of Military Affairs
*** OPEN COMPETITIVE***
APPLICATION DEADLINE: 11:59 p.m. on closing date
VACANCY # 62000248
WORK LOCATION: Saint Augustine, FL
ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)
The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.
OUR BENEFITS INCLUDE:
- Health Insurance
- Life Insurance
- Dental, Vision and Supplemental Insurance
- Retirement Benefits
- Vacation and Sick Leave
- Paid Holidays
- Opportunities for Career Advancement
- Tuition Waiver for Public College Courses
- Training Opportunities
- For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com
CONDITIONS OF EMPLOYMENT:
- New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
- New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
- The Department of Military Affairs is paid on a monthly basis.
- As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
*NOTE*
To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.
MINIMUM REQUIREMENTS:
- An Associate’s Degree from an accredited college or university with major coursework in Business, Accounting, Finance, or related field AND One (1) year of professional experience in Purchasing, Accounting, Finance, or related field; OR
- A High School Diploma AND Three (3) years of professional experience in Purchasing, Accounting, Finance, or related field
DUTIES AND RESPONSIBILITIES:
- Responsible for initiating Purchase Requests in My Florida Market Place for assigned accounts.
- This process will include soliciting price quotes, preparing the request, compliance with statute/administrative code, and conferring with departments to determine unusual commodity needs in terms of quality, quantity, and type of equipment.
- Responsible for the review and approval of Purchase Orders initiated in My Florida Market Place for assigned accounts.
- The review will consist of proper coding, proper authorization for the commodity/service, compliance with statute/administrative code and conferring with departments to determine unusual commodity needs in terms of quality, quantity, and type of equipment.
- Ensure items requested are received in MFMP and paperwork forwarded to the finance office for timely payment.
- Responsible for soliciting commodities/services utilizing the State of Florida Purchasing Card system for assigned accounts.
- This includes conferring with departments to determine unusual commodity needs in terms of quality, quantity, and type of equipment, vendor selection, and coordination of purchase, method of delivery and invoice reconciliation and submission for payment. Ensure Credit card receipts are sent to accounting within the ten days of time of charge.
- Provides administrative support as the DMA Fleet Management Coordinator ensuring that all assigned vehicles are serviced and maintained, all maintenance is documented, proper dispatching is conducted, special reports and surveys are completed per State requirements. Maintaining log sheets from vehicles logbooks. Performs quarterly vehicle inspections on all state vehicles throughout agency locations to include Camp Blanding, Saint Augustine, and Jacksonville. Maintains records in the state FIMS (Fleet Information Management System)
- Maintain and manage the DMA cell phone accounts. Review and pay monthly billing statement for General Revenue cell phones. Process payments for all Cooperative Agreement (CA) cell phones. Review billing discrepancies. Contact CA Program managers to reviews and correct billing issues before they are finalized and processed.
- Responsible for ordering office supplies for SQM, State Programs, Annex (G1 DCSPER), Checchi House, Command, Air Guard, Cag/DES, and State Supportive Programs.
- Prepare correspondence pertaining to procurement issues.
- Process invoices for recurring accounts and maintain spreadsheets keeping accounts current.
- Support State Active-Duty missions when necessary.
- Perform additional duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of the principles and practices of purchasing
- Knowledge of the principles and techniques of effective communication
- Knowledge of administrative principles and practices
- Knowledge of the methods of data collection
- Ability to understand and apply rules, regulations, policies, and procedures
- Ability to maintain purchasing records
- Ability to develop various reports
- Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents
- Ability to utilize problem-solving techniques
- Ability to work independently
- Ability to prioritize workload
- Ability to plan, organize and coordinate work assignments
- Ability to communicate effectively
- Ability to establish and maintain effective working relationships with others
SPECIAL REMINDERS:
The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.