Salary: $8,246.00 – $11,607.13 Monthly
Location : Newport Beach, CA
Job Type: Full-Time
Job Number: 22/23-00118
Department: Finance
Opening Date: 06/01/2023
Bargaining Unit: 72 – K&M Confidential
Definition
The City of Newport Beach seeks a motivated individual to join our Finance Department as a Purchasing & Contracts Administrator.
This position will plan, organize and direct the procurement and contracting operations for the City, including management of the central warehouse operations within the Finance Department; oversee and supervise staff performing professional purchasing and contract coordination duties; and perform a variety of advanced-level professional, administrative and technical tasks relative to assigned area of responsibility.
SCHEDULE:
- This position may work a 5/40, 9/80, or 4/10 schedule.
SELECTION COMPONENTS:
- Application Evaluation: Applications will be accepted on a continuous basis with the first review date of Friday, June 30. In order for the application package to be considered complete, candidates are required to attach their resume to their online application. The recruitment will remain open until the position is filled.
- Virtual Interview: Those candidates deemed most qualified as reflected in their application will be invited to an interview tentatively scheduled for Tuesday, July 25. Passing applicants will be placed on an eligibility list that may be used to fill future full-time vacancies as they occur.
CAREER PATH:
- The career path for this position includes: Finance Manager and Finance Deputy Director.
CalPERS:
The City offers a robust benefit package and membership in the California Public Employees’ Retirement System (CalPERS). The CalPERS retirement formula is based on appointment date and membership status with CalPERS. Employees contribute 11.5% of pay toward the CalPERS benefit.
Essential Duties
Please see the online job specification for a more detailed description of essential duties.
Qualifications
Please see the online job specification for a more detailed description of qualifications.
Experience & Education and License/Certificate
A combination of experience and education that would likely provide the knowledge and abilities to successfully perform the job requirements. A typical way to obtain the knowledge and abilities would be:
Experience: Five years of increasingly responsible experience in contracting, purchasing and/or warehouse operations, including three years of supervisory or leadership responsibilities.
Education: Equivalent to a bachelor’s degree from an accredited college or university with major course work in, business administration, public administration, purchasing, or a related field.
License/Certificates
Due to the fact some duties or responsibilities require the operation of a personal or City vehicle, a valid and appropriate California driver’s license and an acceptable driving record are required.
Possession of one or more of the following certifications is highly desirable: Certified Professional in Supply Management, Certified Public Purchasing Officer, Certified Purchasing Manager, or Certified Professional Public Buyer.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
01
PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
- Yes, I acknowledge
- No, I do not acknowledge
02
I acknowledge I have read the job description and can perform the essential functions of the job for which I am applying.
- Yes
- No
03
Please indicate your years of increasingly responsible experience in contracting, purchasing and/or warehouse operations.
- Seven or more years of experience
- More than five years but less than seven years
- More than three years but less than five years
- Less than three years of experience
- No experience
04
Please indicate your years of experience in contracting, purchasing, and/or warehouse operations specifically in a government, education, county, and/or special district sector.
- Seven or more years of experience
- More than five years but less than seven years
- More than three years but less than five years
- Less than three years of experience
- No experience
05
The Purchasing & Contracts Administrator is responsible for overseeing and enforcing the City’s procurement process, which is a centralized purchasing process this is used by all City departments. Describe your experience with the enforcement of purchasing policies at a governmental agency. (If no experience please type N/A.)
06
Do you possess at least three years of supervisory and/or leadership experience?
- Yes
- No
07
Please explain your supervisory and/or leadership experience including the number of people supervised (if none, type N/A).
08
Describe your experience with administering Public Works-related program requirements, including preparation of formal responses to bid protests, prevailing wage compliance issue resolution for trades-related projects, bid protest procedures, suspension and department hearings and other related issues (if none, type N/A).
09
Please explain your experience in working with the City Attorney and Risk Management to interpret and apply complex and amended federal, state and local laws and regulations to identify impact on job-related operations (if none, type N/A).
10
Please select the highest level of education you possess:
- Graduate degree
- Bachelor’s degree
- Associate’s degree
- Some college or certificate(s)
- High school diploma or GED
- None of the above
11
If applicable, please list the field(s) in which you were awarded your degree(s).
12
Please select the certification(s) you possess:
- Certified Professional in Supply Management (CPSM)
- Certified Public Purchasing Officer (CPPO)
- Certified Purchasing Manager (CPM)
- Certified Professional Public Buyer (CPPB)
- None of the above
13
Do you possess a current and valid California driver’s license and an acceptable driving record?
- Yes
- I have a license from another state and an acceptable driving record.
- No
14
Are you now, or have you in the past, been employed by any of the following agencies (check all that apply):
- Municipality (City)
- County
- School district
- Other public agency
- None of the above
15
I acknowledge that this recruitment requires a resume to be attached (uploaded) to the online application prior to submittal and that the application will be considered incomplete without it.
- Yes
- No
16
Please provide the name, relationship, and contact number of three professional references.
Required Question