Salary: $20.52 – $23.45 Hourly
Location : Manitowoc (RWAM), WI
Job Type: Full-time
Job Number: 2023.00052
Department: Rahr-West Art Museum
Division: Rahr-West
Opening Date: 10/19/2023
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The City of Manitowoc is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Manitowoc ONLY accepts online applications via the link below for current openings.
* We do not accept paper applications or emailed resumes.
Summary of Job
This position is a high profile clerical position performing a variety of public relations and administrative duties for the Rahr-West Art Museum. Occasional evening and weekend work required. The Administrative Support Specialist works under the general direction of the Rahr- West Art Museum Director.
Responsibilities
- Perform receptionist duties such as answer telephone and greet visitors. Interact effectively with visitors, telephone customers, board members, staff and others.
- Process and manage accounting documents for billing and revenue.
- Organize and maintain filing system.
- Maintain computer databases for items such as the publicity distribution list, membership list, and budget entries.
- Schedule special events, facility usage, and tours.
- Assist with development and implementation of special events and educational programming.
- Schedule and relay assignments to volunteers, grant program employees and security guards.
- Prepare and distribute correspondence to various audiences.
- Create solicitation materials (hard copy and digital) and prepare bulk mailings.
- Assist in the maintenance and proliferation of digital social media and website
- Serve as staff representative, take minutes, create and distribute correspondence for board meetings.
- Assist and orient visitors with the museum, including sales from Rahr-West art Museum Gift Shop.
- Assist Curatorial Staff in creating and managing multiple exhibitions annually.
Qualifications
Education:
High School Diploma or equivalent required. Administrative Certificate preferred
Experience:
5-7 years in secretarial or administrative assistant position preferred
Certifications/Licenses:
Must possess a valid driver’s license. CPR Certification desired
Knowledge, Skills, & Abilities
Proficiency with Microsoft Office applications required; Professional and effective communication skills required; Proficiency with general accounting principles and accounting software systems; Proficiency with Adobe Photoshop, Microsoft Publisher or similar desktop publishing program; Ability to prioritize and work independently with minimal supervision.
The City anticipates filling these positions pending Committee approval and funding.
THE CITY OF MANITOWOC PARTICIPATES IN E-VERIFY. FOR INFORMATION ABOUT E-VERIFY, PLEASE VISIT http://www.uscis.gov/e-verify
The City of Manitowoc is a qualifying Public Service Loan Forgiveness organization.
Non-represented positions are governed by the Employee Policy Manual. Employees in Non-represented positions are at will employees.
POSITION: This is a Non-represented hourly position.
EXTENDED LEAVE: Full time employees will be granted 10 days of extended leave per calendar year. Extended leave is pro-rated the first year of employment. If an employee is absent for four or more consecutive days, extended leave may be used for the fourth day and any subsequent consecutive days. Extended leave may be used for absences which qualify as FMLA.
SICK LEAVE: Non-represented, full-time employees, who are active as of January 1 annually, will be provided with 24 hours of sick leave which may be used each calendar year to address their own personal health care needs or the health care needs of a spouse or an immediate family member who resides primarily with and is primarily dependent on the employee for care and support. Part-time employees working at least 20 hours per week, will receive 12 hours of sick leave.
PERSONAL/BIRTHDAY: Full-time employees are provided 8 hours paid time off for their birthday. The day off must be used during the calendar year.
HOLIDAYS: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, day after Thanksgiving, work day before Christmas, Christmas Day and New Year’s Eve.
PTO: 80 hours of PTO will be available to use after 30 days of employment
Accrual schedule (full-time):
After 1 year of service 120 hrs (4.62 hours per pay period)
After 4 years of service 136 hrs (5.23 hours per pay period)
After 7 years of service 160 hrs (6.15 hours per pay period)
After 10 years of service 168 hrs (6.46 hours per pay period)
After 11 years of service 176 hrs (6.77 hours per pay period)
After 12 years of service 184 hrs (7.08 hours per pay period)
After 13 years of service 192 hrs (7.38 hours per pay period)
After 14 years of service 200 hrs (7.69 hours per pay period)
After 19 years of service 240 hrs (9.23 hours per pay period)
After 21 years of service 248 hrs (9.54 hours per pay period)
Personal time off will accrue and become available on a pro-rata basis each payroll cycle.
HEALTH INSURANCE: Medical (with a HSA), Prescription, Dental, & Vision plans. Manty Health and Wellness Clinic. Insurance begins the first day of the next month following 30 days of employment.
LIFE INSURANCE: Offered through the Wisconsin Retirement System. Insurance begins the first day of the next month following 30 days of employment. Employee pays first month’s premium, employer pays remaining 11 months. Coverage is equal to employee’s annual salary to next $1,000. Additional coverage available at employee’s expense.
WISCONSIN RETIREMENT SYSTEM: Begins immediately upon employment. Employer pays employer’s share of employee’s salary. The employee contributes the employee’s share of the employee’s salary.
HEALTH SAVINGS ACCOUNT: Allows employee to set aside pre-tax deductions for medical expenses.
FLEXIBLE BENEFITS PLAN: Allows employee to set aside pre-tax deductions for dependent child care and for limited dental/vision not covered by insurance.
PHYSICAL EXAM and DRUG TEST and BACKGROUND CHECK: Required of all newly hired employees, paid for by the City.
MISCELLANEOUS BENEFITS: Short-term and long-term disability, accident insurance, critical illness insurance, Employee Assistance Program, deferred compensation plans for additional retirement savings, and Edvest-College savings plan.
The benefits listed are the current benefits and are subject to change by the Common Council.