Requisition No: 810914
Agency: Financial Services
Working Title: READINESS MATERIALS DEVELOPMENT MANAGER – 43002065 (PENDING POSITION CREATION)
Position Number: 43002065
Salary: $75,000.00 – $90,000.00
Posting Closing Date: 09/01/2023
*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
CLASS TITLE: TRAINING & DEVELOPMENT MANAGER I (PENDING POSITION CREATION)
WORKING TITLE: READINESS MATERIALS DEVELOPMENT MANAGER
DIVISION: FLORIDA PALM PROJECT
CITY: TALLAHASSEE
COUNTY: LEON
In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.
What is Florida PALM?
The Florida PALM Project (the Project) is an enterprise project to replace the State of Florida’s legacy accounting, payroll, and cash management systems, using an enterprise resource planning solution. The Department of Financial Services (DFS) is leading this statewide initiative, which impacts stakeholders and users of the State’s financial data including all State agencies.
Who are we?
We are an innovative team of experts specializing in financial operations, business analysis, project management, change management and stakeholder relations. Working as part of the team at Florida PALM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.
To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm
SPECIAL NOTES:
A bachelor’s degree or higher from an accredited college or university and four (4) years of experience in project management, business analysis, communication, or administrative experience is required. Professional experience in the areas listed may substitute for the required education on a year-for-year basis.
Additional requirements:
- Experience with supporting the change management aspect of a project or initiative
- Experience applying project management principles
- Experience leading projects or supervising others
- Experience developing and presenting materials at workshops, conferences, or other events
- Experience writing or creating documentation for consumption by others
Preference will be given for the following skills and experience:
- Experience working in an area that required knowledge and understanding of how the State of Florida manages accounting and cash management needs
- Experience working with State of Florida accounting systems, such as Florida Accounting and Information Resource (FLAIR) and/or other Florida Financial Management Information System (FFMIS) sub-systems, or Florida PALM
- Experience working on an enterprise-wide project
The annual salary range for this position is $75,000.00 – $90,000.00.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
- Information Gathering – Knowing how to find information and identifying essential information.
- Information Organization – Finding ways to structure or classify multiple pieces of information.
- Critical Thinking – Using logic and analysis to identify strengths and weaknesses of different approaches.
- Identifying Downstream Consequences – Determining the long-term outcomes of a change in operations.
- Active Learning – Working with new material or information to grasp its implications.
- Systems Evaluation – Looking at many indicators of system performance, taking into account their accuracy.
- Identification of Key Causes – Identifying the things that must be changed to achieve a goal.
- Coordination – Adjusting actions in relation to others’ actions.
- Computer – Knowledge of computer software including applications.
- Communications – Strong presentation, verbal, and written communication skills with the ability to articulate complex ideas in easy-to-understand business terms to management.
- Analytical Skills – Ability to measure and analyze data to spot trends and to find problem areas.
- Organizational Change Management – Knowledge of workforce transformation or organizational change management.
OTHER KSAs (Incumbent may learn on job):
- Ability to use Smartsheet and Excel to create spreadsheets and analyze data.
- Knowledge of FLAIR and other FFMIS systems.
- Possess and exhibit key elements of a leader, including steadiness under pressure, delegating, and coordinating effectively, promoting innovation in achieving goals, setting an example for team members, and dealing directly with challenges.
- Ability to develop and maintain effective working relationships with others within and outside the Project.
- Ability to recruit, select and retain qualified team members, to match skills and abilities with job requirements, to appropriately assign work to staff, to appropriately evaluate staff and the work product of team members, to improve the skills of team members, and to actively share knowledge and mentor team members.
- Knowledge of FLAIR and other FFMIS systems.
OBJECTIVE:
As a member of the Readiness Team this position will supervise Readiness Materials Analysts. As the Readiness Materials Development Manager, this position will provide guidance and direction to the Readiness Materials Analysts who develop resources to support State agencies and enterprise partners in readiness activities for the implementation of the State’s financial management solution.
BRIEF DESCRIPTION OF DUTIES:
- Managing the creation and maintenance of all readiness team materials including the Readiness Workplan, Task Instructions and supporting materials, meeting materials, deliverables, and work products.
- Ensuring knowledge transfer of all Readiness Materials to the Readiness Team.
- Identifying agency specific challenges and misconceptions and working with the agency and project team members to disposition each challenge and misconception.
- Developing, communicating, monitoring, and tracking tasks in the Readiness Workplan.
- Supporting regular readiness meetings with agency contacts.
- Facilitating meetings, trainings, workgroups, and workshops as necessary, including regular CCN touchpoints and Town Hall meetings.
- Assisting agencies and enterprise partners in understanding people, process, technology, and data change impacts.
- Developing and implementing ways to communicate changes and help agencies understand change impacts.
- Analyzing and reviewing processes and procedures and identifying ways to communicate new processes.
- Providing input on activities to include in the Project schedule.
- Working with supervisor and leadership to establish priorities and due dates for work assignments and keeping them up to date on key work items.
- Communicating concerns or potential risks immediately to your supervisor and/or project leadership.
- Managing all deadlines in an organized manner to ensure timely completion of fully developed work products.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.