Oak View Group
Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.
We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:
- We treat each other fairly and with respect.
- We act with integrity.
- We have an entrepreneurial spirit.
- We give back to our global community.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.
Overview
The Receptionist is responsible for representing the organization professionally by providing efficient, prompt, and courteous service to all guests, visitors, and callers. Always maintain a clean and efficient workspace. Perform other clerical tasks as requested.
This role will pay a salary of $26.44 to $33.65.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Provides administrative support involving the use of independent judgment and personal initiative.
- Communicates clearly and concisely in the English language, both orally and in writing.
- Supports the Finance and Administrative Coordinator position with additional duties as assigned.
- Greet guests and visitors and provide friendly and excellent service by directing them appropriately and providing basic information.
- Operate multi-line telephone switchboard; assist callers with information, properly screening and routing calls, and taking messages.
- Maintain a supply of upcoming event lists for walk-up clients, guests, and callers.
- On a weekly basis, updates the automated telephone answering recording with upcoming events information.
- Schedule, maintain, and update meeting appointments as requested.
- Manage and maintain conference room calendar.
- Collect, sort, and distribute incoming/outgoing mail daily.
- Assist Finance Department with logging, preparing incoming/outgoing checks; create purchase orders and submit them for payment.
- Interacts frequently with clients, guests, and visitors as well as other on-site personnel.
- Performs other clerical duties as needed, such as filing, typing, photocopying, and collating.
- Maintain front office in orderly condition.
- Performs other duties as assigned.
Qualifications
- High School Diploma or equivalent (GED) required.
- A minimum of 1-3 years providing administrative support in a comparable industry or operational setting.
- Demonstrates intermediate proficiency with Microsoft office.
- Demonstrates skills in managing multiple functions.
- Consistent and reliable attention to detail, accuracy, and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate with a diverse spectrum of individuals calmly, professionally, supportively.
- Excellent organizational and time management skills.
- Experience preparing spreadsheets, presentations, and reports.
- Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute decisions quickly and efficiently.
- Ability to work independently in the absence of supervision.
- Ability to prioritize work and effectively resolve workload issues.
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.