Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$85,800 – $106,536 Annually for the A06.2 level
$102,990 – $127,884 Annually for the A06.3 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Records & Information Management Specialist to supportthe Laboratory’s Records and Information Management (RIM) program. You will assist in leading responses to internal customer requests as a part of the RIM Helpdesks, institutional records inventory assessments and collecting information for Freedom of Information Act (FOIA), litigation holds, moratoriums and other requests for information. Support further development of the Essential Records Program. This position is in the Records & Information Management Group within the Technical Information Department.
This position will be filled at eitherlevel based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
You will
- Support digitization efforts outlined in Office of Management and Budget (OMB) and National Archives and Records Administration (NARA) joint Memorandum M-19-21 and M-23-07 in compliance with all records management laws and regulations to transition to an electronic environment.
- Participate in the review and update of Laboratory policies, processes, and procedures to support DOE and the National Archives and Records Administration (NARA) regulatory and contractual requirements and guidelines.
- Support institutional internal and external records and information program assessments.
- Provide updates to the records and information management program website.
- Assist with the development of staff records and information management training, standard operating procedures (SOP), and process improvements; may assist with leading RIM training sessions.
- Collaborate with business organizations to help develop the institutional RIM Program and assist business working groups with defining and documenting requirements for RIM technology implementations.
- Assist in the implementation of electronic records retention schedule, review and release information management, document management and enterprise-level records and information management systems.
- Triage customer’s records and information management requests.
- Perform other duties as required.
Additional job responsibilities at the A06.3 level
- Support the deployment of Records & Information Management systems, support the development of system training procedures, and participate in beta-testing.
- Assist in leading the development of institutional training for Records and Information Management, Records Liaison Official (RLO) Program, email management, electronic metadata and box preparation for records subject to digitization and other areas as needed.
- Act as a custodian for vault type room (VTR) and execute associated responsibilities.
- Support retention schedule updates for government and contractor/corporate records within the Laboratory’s electronic records retention schedule platform.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Associate’s degree in relevant subject or equivalent combination of education and related experience in Records and Information Management.
- Experience interpreting and applying intermediate and contemporary knowledge of records and information management principles, best practices, regulations, policies, and practices.
- Effective problem-solving and decision-making skills related to records and information management guidelines, procedures, issues, and/or project parameters.
- Experience interpreting and applying records and information management regulatory requirements, practices, and procedures.
- Experience using automated business tools/technologies and specialized applications, such as MS Office 365 applications such as SharePoint and may include, Confluence, ARCIS, E-Link, DocuSign, Virgo, Zasio and ServiceNow.
- Strong verbal, written, presentation, and interpersonal communication skills necessary to interact effectively with all levels of Laboratory personnel.
- Organizational skills with experience prioritizing multiple tasks in a dynamic work environment under time constraints while ensuring attention to detail, accuracy, and efficiency.
- Experience utilizing complex databases for tracking and reporting.
Additional qualifications at the A06.3 level
- Significant experience in developing policies and/or procedures related to information governance, records management, and/or email management.
- Experience developing or designing complex databases for tracking and reporting.
- Advanced knowledge of regulatory requirements, practices, and procedures related to records and information management.
- High-level knowledge and experience with coordinating and performing large-scale records inventory assessments, both physical and electronic.
Qualifications We Desire
- Certified Information Professional (CIP), information governance or other records and information management industry professional license or credential.
Additional Information
All your information will be kept confidential according to EEO guidelines.
#smartjobs
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) – visit https://www.llnl.gov/diversity
- Our core beliefs – visit https://www.llnl.gov/diversity/our-values
- Employee engagement – visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
CaliforniaPrivacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .