Salary: $55,124.00 – $74,414.00 Annually
Location : Scottsdale, AZ
Job Type: Full-Time
Job Number: 100364-230607
Department: Recreation
Division: REC-Athletic Program Division
Opening Date: 06/07/2023
Closing Date: 7/7/2023 11:59 PM Arizona
Definition
Under general supervision of the Athletics Manager, plans, organizes and coordinates community recreation events, activities and special projects of varying sizes and purposes. Provides creative and highly organized planning to successfully implement events from conception through completion. This job class is treated as FLSA Non-Exempt.
Distinguishing Features: The Recreation Coordinator II (Events) differs from the Recreation Coordinator II (Social & Athletics) by specializing and performing event planning, marketing, and public relations duties and is not progression eligible.
Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification.
Examples of Tasks
1. Events Coordination: Works with management, sponsors, partners and SRPMIC departments in all aspects of community recreational events and activities
- Assists with planning, organizing, coordinating and executing events that meets the events’ objectives.
- Assist with pre and post organizing and facilitating of all event details such as event logistics, décor, catering, entertainment, transportation, location, security, equipment, volunteers, support personnel, vendors, etc.
- Works closely with CRS Guest Service team and SRPMIC Public works Department to ensure accurate and timely submission of work orders, permits, event requests, layouts or special use permits
- Ensures compliance with contracts, insurance, legal, health and safety obligations with the necessary departments and organizations
- Assists with the setup and tear down of events and activities
- Conduct pre and post event evaluations or surveys and report on outcomes
- Researches event venues, entertainment opportunities and other creative ideas to enhance product delivery
- Remains on site before and after events to assist in opening and secure closure of events and activities
- Participates or serves as liaison for event project meetings and assignments
- Acts as the primary contact for inquiries from Community members, the public and other departments.
- Works with division managers to develop staff work schedules to ensure full coverage of events/activities
2. Marketing and Event Calendar: Assists management with planning and developing event-specific marketing ideas and strategies
- In coordination with the Sr Multimedia Specialist, provides public relations, marketing and advertising for planned events
- Coordinate marketing efforts with the Sr Multimedia Specialist to successfully promote and publicize event
- Assist with the advertising schedule, design and proofing of event marketing materials
- Assists with the design and layout of flyers, announcements, newspaper ads, banners, signage, postcards, posters, invitations and electronic formats for event advertisement
- Assures advertisement of scheduled events meet posting and media publication deadlines
3. Management Support: Assists management by providing direct administrative and office practice support.
- Prepares financial reports, summaries, and post event evaluation data.
- Maintains an effective filing system to easily obtain records including financial transactions for reports and events
- Gathers pertinent information during events for report summaries including attendance figures, event time and duration, positive attributes, significant issues and areas for improvement.
- Maintains, updates and coordinates vendor invoices, financial transactions and recordkeeping.
- Adheres to the Community’s safety related policies and procedures during event planning and execution.
- Develops and maintains a file of active and approved vendors, venues, and layouts for various event sites to use for future events
- Develops and maintains a catalogue of small and large event equipment and decorative supplies owned by CRS
4. Customer Relations and Office Duties:
- Performs general office duties including, but not limited to, answering customer inquiries, answering phones, filing, copying, coordinates mailings, correspondence, requisitions and data entry
- Coordinates meeting schedules, meeting locations, agenda preparation, meeting packets, ordering food, sending out reminders, taking meeting notes, distributing notes to attendees and other special requirements
- Organizes and files contracts and agreements for services and vendor products
5. Miscellaneous: Performs other job related duties as assigned by the Community Relations Manager- (Events) or the Community Relations Director.
Knowledge, Abilities, Skills and Other Characteristics:
- Knowledge of the culture, history and government of the Salt River Pima-Maricopa Indian Community (SRPMIC)
- Knowledge of audio-visual, sound systems and other equipment and practices typical of the event planning industry
- Knowledge of parks and recreation industry
- Knowledge of advertising layout and design
- Knowledge of planning and coordinating
- Knowledge of reporting and gathering statistical data
- Knowledge of key concepts for advertising, marketing and promotion
- Knowledge of social media brands to expand marketing audience
- Skill with written and verbal communication, including grammar
- Skill exercising good judgement, developing organizational skills and taking initiative
- Skill with MS Office Suite, Canva and Adobe Creative Cloud Suite
- Skill with basic digital photography and video
- Ability to multitask and prioritize projects
- Ability to think creatively and problem solve
- Ability to formulate creative ideas, develop innovative approaches and ideas for project planning
- Ability to demonstrate exemplary teamwork, working under deadline pressure, time management, planning and organization
- Ability to lift and carry 50 lbs.
Minimum Qualifications
- Education & Experience: An Associate’s Degree in hospitality management, marketing, public relations, parks and recreation or closely related field; and two (2) years’ experience in event planning.
- OR, a Bachelor’s degree in closely related field, and one (1) year experience in event planning, the hospitality management industry, marketing, public relations, parks and recreation.
- Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.
- Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
Special Requirements
- May be required to work after normal business hours including evenings, weekends and holidays.
- May be required to work in various weather conditions.
- May be required to stand and/or walk for extended periods.
- Employees in, and applicants applying for, jobs providing direct services to children are subject to the “Community Code of Ordinances”, Chapter 11, “Minors”, Article X. “Investigation of Persons Working With Children”.
- Must possess and maintain a valid Arizona Driver’s License
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.
“SRPMIC is an Equal Opportunity/Affirmative Action Employer” Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.
The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.