The Ohio Department of Job and Family Services (ODJFS) is a $3.5 billion agency with approximately 2,500 employees. ODJFS develops and supervises the state’s public assistance, workforce development, unemployment insurance, child and adult protective services, adoption, childcare, and child support programs. ODJFS’ mission is to improve the well-being of Ohio’s workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio’s most vulnerable citizens.
At ODJFS, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!
• Low-cost health care benefits with FREE dental and vision
• Guaranteed 11 paid holidays each year
• Significant employer paid OPERS contributions
• Employee tuition reimbursement programs
• Wellness incentives for healthcare participants
• And much more !
To learn more about ODJFS, please visit our website at www.jfs.ohio.gov , find us on LinkedIn and follow us on Facebook .
The Office of Fiscal and Monitoring Services’ (OFMS) Fiscal Services Division is responsible for developing, implementing, and monitoring all of the Agency’s budget activities. This encompasses the biennial budget process, annual budget implementation, and projecting federal budget estimates. The Division is also responsible for the management of the Agency’s revenue, disbursements and financial obligations as well as performing daily federal cash draws, reconciles and reports on federal grant status. Learn more about the Office by visiting the ODJFS OFMS webpage .
NOTICE: Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.
Major Duties and Responsibilities
Under direction, independently researches and analyzes complex information to resolve errors, modify data, and/or determine appropriate action with external involvement, and administers the fiscal aspect of grants: reviews operational status of agency grants and funds and provides forecasts to supervisor to ensure grants and funds will not exceed appropriations or period of availability; analyzes and recommends appropriate action relative to proposed expenditures and deviations from cash/grant spending plans and/or forecasts; prepares and analyzes fiscal functions for quarterly grant reconciliation activities (e.g., outlays; cash draws and revenues; grant authority) relating to federal grants awarded by federal agencies (e.g., Health and Human Services; Department of Labor; Food and Nutrition Services) in accordance with federal and state regulations; utilizes various software reporting methods (e.g., spreadsheets; reports writer; word processing) to gather data necessary to reconcile completed reports for federal claims and draws; compares extracted data to reports used to compile and submit federal financial reports; investigates inconsistencies in Ohio Administrative Knowledge System (OAKS) regarding the reporting and maximizing the federal claim and draw differences; meets with other Bureaus within the Office of Fiscal and Monitoring Services (OFMS) to analyze and reconcile differences; maintains thorough records, both hard copy and electronic, including analysis, work papers, and actions recommended and/or implemented; analyzes and reports activities in compliance with state and federal regulations and in regard to federal grants awarded by United States Department of Agriculture, US Department of Labor, and US Department of Health and Human Services; researches, analyzes, reviews, and monitors agency financial transactions and cost accounting reports by grant/program to ensure effectiveness and fiscal integrity of federal programs and compliance with applicable state and federal policies and procedures (e.g., Office of Management and Budget [OMB] Circulars A-87 and A-133 and Compliance Supplement; Ohio Revised Code [ORC]; Code of Federal Regulations [CFR]; Cash Management Improvement Act [CMIA]; Internal Accounting Control Program [IACP]); prepares agency financial and managerial reports and/or statements (e.g., General Accepted Accounting Principles [GAAP] Schedules; Schedule of Expenditures or Federal Awards [SEFA]; Unemployment Custodial Funds; quarterly federal financial reports; federal program close-outs) for multiple federal grants/programs (e.g., Food Stamps; Child Support; Temporary Assistance to Needy Families; Unemployment Insurance and Trust Fund; Adoption Assistance; Social Services Block Grant; Workforce Innovation and Opportunity Act).
Gathers and/or uploads financial data necessary to prepare estimates; calculates federal cash amounts to be drawn to ensure availability of federal funding to cover approved administrative, program, and benefit payments for the agency (e.g., reviews daily accounting transactions; analyzes, verifies, and monitors balances by letter of credit, agency fund, and/or federal grant); performs draw requests in appropriate federal payment management systems (e.g., Payment Management System [PMS]/Division of Payment Management [DPM]; Automated Standard Application for Payments [ASAP]); enters revenue documentation in OAKS; prepares documents for transfers of cash between agency funds and/or bank accounts; prepares Federal Cash Transactions Reports (e.g., SF-425); prepares reconciliations of various programs revenue deposits, cash balances, and federal cash draws (e.g., federally claimed expenditures to federal cash draws); prepares and reviews summary reports, financial documents, spreadsheets, and required deposit documents; maintains thorough hard copy and electronic records of reconciliations, financial statements and reports, work papers, and action taken; maintains grant information in Fiscal Monitoring System (FMS) Portal (e.g., Smartlink balances; expenditures; awards); maintains OAKS Grant Attribute table; submits OAKS Chartfield requests for grants; serves as contact for coordination of audits with internal, state, and federal auditors; provides assistance and advice concerning fiscal program policies and procedures (e.g., Cash Management Improvement Act); serves as liaison with federal, state, and county agencies, general public, and Ohio Department of Job and Family Services (ODJFS) program areas to disseminate information pertaining to grant programs; drafts procedural documents (e.g., desk aids; user guides; process manuals) for each program report and/or reconciliation process and updates procedures as needed.
Performs other related duties as assigned (e.g., participates in and/or conducts meetings, trainings, conferences, and work groups; travels to attend trainings; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).
This position, upon approval, may work remotely and require occasional in-person work for training, meetings and other operational needs. Successful candidates must have and maintain internet at their remote location during normal working hours. Employees will have access to shared workspaces at an ODJFS location. Employees must reside in Ohio and within a reasonable distance to their assigned work location to respond to workplace reporting requirements.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Qualifications
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.
The ideal candidate, at minimum, must have the following:
Completion of graduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.
-Or completion of undergraduate core program in business administration, accounting, finance or related field; 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.
-Or 42 mos. exp. or 42 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.
-Or 12 mos. exp. as Financial Analyst, 66562.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.