Requisition No: 811350
Agency: Financial Services
Working Title: REPORTS TEAM MANAGER – 43005040 (PENDING POSITION CREATION)
Position Number: 43005040
Salary: $90,000.00 – $105,000.00
Posting Closing Date: 09/20/2023
*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
CLASS TITLE: FINANCIAL MANAGER I – SES (PENDING POSITION CREATION)
WORKING TITLE: REPORTS TEAM MANAGER
DIVISION: FLORIDA DEPARTMENT OF FINANCIAL SERVICES
BUREAU: FLORIDA PALM PROJECT
CITY: TALLAHASSEE
COUNTY: LEON
In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.
What is Florida PALM?
The Florida PALM Project (the Project) is an enterprise project to replace the State of Florida’s legacy accounting, payroll, and cash management systems, using an enterprise resource planning solution. The Department of Financial Services (DFS) is leading this statewide initiative, which impacts stakeholders and users of the State’s financial data including all State agencies.
Who are we?
We are an innovative team of experts specializing in financial operations, business analysis, project management, change management and stakeholder relations. Working as part of the team at Florida PALM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.
To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm
SPECIAL NOTES:
Bachelor’s degree in a relevant discipline (i.e., Accounting, Finance, Information Technology, Management Information Systems, Computer Science) OR four (4) years of relevant experience in the areas listed is required.
Additional requirements:
- Five (5) years of experience in auditing, accounting, financial reporting and/or technical experience in (i.e., requirements gathering, data analysis, development, testing and implementation) for accounting systems.
- Three (3) years supervisory experience.
Preference will be given for the following:
- Experience in creating financial or operating reports
- Experience with PeopleSoft or similar accounting system technology
- Experience with financial statements
- Experience working with large sets of data for analysis or report building.
- Experience leading a team
The annual salary range for this position is $90,000.00 – $105,000.00.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of State business processes, systems, laws, and rules.
- Knowledge of business analysis, technical analysis, and problem-solving techniques.
- Knowledge of software, design, development, or documentation.
- Knowledge of project management principles, practices, and procedures.
- Knowledge and skill in the areas of legacy (e.g., file-based, batch) and modern (e.g., SOA) integration architectures and interoperability standards, patterns, and protocols; Knowledge and skill in the areas of conceptual, logical, and physical data modeling and service-oriented modeling.
- Knowledge and experience in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Project.
- Skill in translating complex or technical concepts to business audiences and business information to a technical audience.
- Skill in Microsoft Suite products (i.e., Word, Excel, Outlook) and Visio software.
- Ability to communicate clearly and concisely.
- Ability to communicate effectively both verbally and in writing.
- Ability to provide mentoring and facilitate teamwork.
- Ability to organize data into logical format for presentation in reports, documents, and other written materials.
- Ability to prepare written documentation as a result of meetings, research, or discussions.
- Ability to collect, evaluate, and analyze data to develop recommendations.
- Ability to effectively plan activities to meet assigned deadlines.
- Ability to collect, evaluate, and analyze data to develop alternative recommendations.
- Ability to support data governance programs, policies, and procedures; and Ability to manage and test software requirements.
- Ability to exercise independent judgment and decision making.
- Ability to learn new material or information and anticipate/apply its implications.
- Ability to exercise independent judgment and decision making.
OBJECTIVE:
This position assists in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project and serves as a state subject matter expert and exercises discretion and independent judgement with respect to accounting, financial reporting, data analytics, and data conversion.
This position deals with complex policies and procedures associated with the implementation of the State’s financial management solution and will lead a team of 4 Reporting Analysts.
This positions exercises discretion and independent judgement with respect to matters of significance for reports and data for the following Process Areas: Accounts Management and Financial Reporting (AMFR); Accounts Receivable, (AR); Asset Accounting and Management (AAM); Budget Management (BM); Cash Management (CM); Disbursement Management (DM); Payroll Management (PM); Project and Grants Management (PGM); Revenue Accounting (RA); or Treasury Management (TM).
This position requires knowledge of FLAIR and other FFMIS subsystems and general knowledge regarding financial management practices and procedures. This position exercises independent judgment in formulating or assisting in the formulation of policies and procedures that affect budgeting, accounting, auditing, and reporting of public funds. Extensive knowledge of Florida statutes and rules is necessary to develop and direct the policies and procedures used to implement a financial management solution.
BRIEF DESCRIPTION OF DUTIES:
Management:
- Leading a team of professionals to ensure project reports and data, as well as knowledge transfer activities are completed accurately, timely and in a manner that is absorbable by Florida PALM end-users.
- Approving timesheets and leave request, establishing performance expectations and conducting annual performance evaluations.
- Recommending personnel actions for selection and recommendation of new staff, termination, and advancement of existing staff.
- Ensuring staff receive sufficient training to complete their job duties.
- Performing other supervisory duties as required.
Project Management and System Release Responsibilities
- Ensuring the “How Met” for requirements satisfies the needed functionality.
- Ensuring the technical reporting requirements satisfy the needed functionality, where assigned.
- Making decisions on design reports functionality and business requirements.
- Conducting in depth analysis and documentation for system configuration and reporting.
- Completing system configuration where assigned.
- Leading functional reviews for design, testing and other related activities, where assigned.
- Developing and executing test scripts to ensure system and reporting functionality meets the functional and technical requirements.
- Assisting with user-acceptance testing sessions with state agencies and enterprise partners.
- Assisting agencies and enterprise partners in understanding business process change impacts.
- Assisting in training state agencies and enterprise partners.
- Assist with data conversions, including the collection and organization of data.
- Developing and assisting develop ad hoc queries to assist in reconciling accounts, identifying trends and other analysis as needed.
- Identifying risk and issues, design requirements, or otherwise
- Managing deliverables and work products to ensure compliance with the Project PMP and schedule.
- Providing input on activities to include in the Project schedule.
- Providing weekly updates to the Projects PMO on assigned schedule items.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.