Job Description
The Herberger Institute for Design and the Arts (HIDA) Dean’s Office seeks a talented Research Advancement Administrator candidate to join our dynamic Research Advancement team. Our collaborative team is comprised of highly productive and creative individuals who are seeking a new member of the team to advance our research enterprise. Under the supervision of the Assistant Director of Research Advancement, the position will manage pre-award activities for HIDA’s five schools and the Art Museum and the development of new funding opportunities. While the position primarily focuses on pre-award duties, there may be limited post-award support or other duties as needed by the team.
Working Environment
- Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting.
- Visual acuity and manual dexterity associated with daily use of desktop computer
- Bending, stooping, reaching and lifting up to 20 pounds.
- Ability to clearly communicate to perform essential duties.
- Ability to work both independently or within a complex structured team.
- Works from general instructions on standard job duties and specific directions/ instructions on new assignments.
- Exercises judgment within defined procedures and practices to determine appropriate action.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor’s degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.
Department Statement
The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.
Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.
The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.
As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.
Values:
• Creativity as a core 21st-century competency
• Design and the arts as critical resources for transforming our society
• Innovation, enterprise and entrepreneurship
• Interdisciplinary and transdisciplinary collaboration and research
• Social embeddedness
• Projecting all voices
• Excellence
https://herbergerinstitute.asu.edu/
Why work @ASU – https://cfo.asu.edu/why-work-asu
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU’s total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options
• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Desired Qualifications
- Demonstrated knowledge of ASU systems including the Enterprise Research Administration (ERA) System
- Experience in a higher-education research advancement setting with a proven track-record of successful management of research grants
- Experience with Microsoft Office Suite, especially Excel, and Adobe Pro Acrobat
- Demonstrated knowledge of a wide variety of sponsors with complex requirements including NEA, NEH, NSF, NIH, DOE, DOD, other local and federal agencies and private foundations, and/or ability to read funding announcements and become knowledgeable on new sponsors
- Demonstrated knowledge of AZ Board of Regents policies, Research and Sponsored Projects (RSP)
- Experience working independently as well as a member of a unit team
- Ability to effectively respond to complex situations involving numerous and sometimes competing university constituencies
- Adept at navigating complex environments with evolving priorities and communication plans
- Ability to utilize cross unit knowledge and understand to overcome issues to achieve results
- Experience in being a problem solver who can take initiative and set priorities to meet multiple deadlines while being flexible
- Experience in understanding user needs, requirements and requests to identify priorities; escalates urgent/conflicting requests
- Evidence of effective collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone to establish and maintain effective professional working relationships
- Experience in providing guidance to new personnel in department policies and practices; may be assigned as mentor
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Essential Duties
- Performs funding searches to help identify opportunities
- Reviews funding announcements and providing guidance on eligibility and sponsor requirements
- Contacts sponsors for clarification of application guidelines
- Acts as administrative resource to ASU research investigators, provides guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements.
- Aids in drafting budget justifications in conjunction with PI/Unit
- Assists sub-recipients with questions related to completing sub-recipient commitment forms
- Prepares sponsor budget forms or creating acceptable budget formats
- Assists with and completes other sponsor required forms and review for compliance (current and pending support, biosketches)
- Completes administrative information according to sponsor guidelines Completing and routing all internal forms (300s) using information provided by PI/Unit
- Verifies cost sharing required by sponsor
- Uploads files for sponsors requiring electronic submission Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration
- Submits applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor
- Assists with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications, etc
- In conjunction with and in support of ORSPA, aids and supports securing additional information during negotiations as necessary; reads award documents to determine restrictions and other pertinent information
- Prepares weekly funding announcement and events/workshops newsletter
- Offers insights, inputs, and suggestions to improve the Herberger Institute Research Council, its benefactors, and its beneficiaries
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.