Salary: $9,505.31 – $11,881.64 Monthly
Location : Livermore, CA
Job Type: Full time
Job Number: 23-151-01
Department: City Attorney’s Office
Opening Date: 07/18/2023
Closing Date: 8/4/2023 5:00 PM Pacific
Description
The City of Livermore is currently accepting applications for a Risk Management Analyst (Management Analyst II, Confidential) in the City Attorney’s Office. For complete job information, please refer to the .
Filing Deadline: 5:00 PM on Friday, August 4, 2023.
DEFINITION
Under administrative direction, performs a variety of analytical and professional administrative tasks involved with the management support of City Attorney or Human Resources programs, operations, services, and policies; may supervise assigned staff; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a journey-level classification in which incumbents perform a wide variety of analytical assignments in support of the City Attorney’s Office or the Human Resources Division. Positions in this classification are distinguished from a division head(s)/department head(s) as the latter classifications are responsible for the overall management of a division or department/office. The Management Analyst (Confidential) classification is designated as “Confidential” and may have access to information related to the administration of employee-employer relations.
SUPERVISION RECEIVED
Supervision is received from a division manager or department head.
SUPERVISION EXERCISED
May provide lead direction or supervision to technical, administrative, or temporary employees, volunteers, and/or interns.
Examples of Important and Essential Functions
Project Functions
Plans, organizes, directs and coordinates project activities; reviews both work in progress and upon completion to ensure compliance with department/office policies, standards, and directions; evaluates projects and makes recommendations; prepares and administers project budget(s); resolves problems and complaints regarding project activities; interacts with a variety of individuals and organizations to achieve project objectives; and provides recommendations and advice in assigned areas.
Administrative Functions
Conducts organizational, administrative, fiscal, and personnel related surveys and studies, analyzes data, and makes recommendations both orally and in writing; assists in the development and implementation of programs; coordinates request for proposals, analyzes proposals, makes recommendations, and provides oversight of contractual arrangements between the City and other parties; researches a variety of issues and formulates recommendations including preparing reports, memoranda, tables, charts, and graphs; may serve on City-wide committees or teams representing the City Attorney’s Office or the Administrative Services Department; establishes office procedures and corresponding forms; develops, prepares, and administers official documents for the division/department/office, such as ordinances, resolutions, staff reports, administrative regulations, orders, procedures, and guidelines; and may perform special assignments, as assigned, in routine or special activities.
In addition to the above listed functions, positions in the Management Analyst (Confidential) classification perform the following specialized functions based on their assigned area:
Human Resources
Conducts classification and compensation studies, recruitment and selection processes, benefits program analysis, and other human resources related analytical work; advises supervisors and managers on a variety of employment related issues, such as performance evaluations, progressive disciplinary action, and Memoranda of Understanding, Personnel Rules and Regulations, and state and/or federal employment law related interpretations, and other employment related issues; performs work on a variety of complex human resources projects, as assigned; may conduct or assist with conducting workplace investigations and report preparation; reviews and responds or coordinates the response to employment related claims; coordinates and/or conducts employment related training; conducts exit interviews; conducts reasonable accommodation process for non-industrial injured employees as per the American with Disabilities Act Title I; and may complete projects or assignments in support of labor relations activities.
City Attorney’s Office
Determines training program content, prepares curriculum based on training objectives, and may conduct trainings; secures and coordinates necessary instructors and applicable training logistics; maintains training records, and analyzes and evaluates training results; maintains comprehensive files and records; prepares and delivers presentations to City staff, loss control agencies, City Council, and others; may supervise and evaluate assigned staff; may represent the City as an alternate board member at Joint Powers Agency (JPA) board meetings; designs and administers employee health and safety programs; conducts on-site health and safety inspections of work sites and assesses facilities, property, and equipment for compliance with CalOSHA and other laws and regulations; investigates health and safety observations and complaints, and recommends corrective actions to eliminate unsafe working conditions and practices; plans and organizes safety-related activities and events; serves on the City’s Employee Safety Committee; consistently and proactively complies with all applicable health and safety regulations in a timely manner, including documentation and records maintenance requirements; develops and maintains on-going training programs on a wide range of safety and health topics; collects, compiles and analyzes a variety of information related to the City’s safety and risk activities; assesses risks and recommends solutions to limit and manage liability to the City; coordinates the processing of required workers’ compensation documents to third party administrator; coordinates and conducts the interactive process for industrial injured employees; provides liability claims administration, including claims investigation and claims resolution coordination; advises staff and contractors on insurance program related requirements; may issue insurance requirements and approve insurance and bonds for City contracts; analyzes and evaluates costs and benefits of alternate insurance programs, including self-insurance and insurance pooling; and coordinates the City’s Americans with Disabilities Act Title II activities.
Job Related and Essential Qualifications
Demonstrated Knowledge of:
Principles and practices of public sector risk management or human resources administration; principles and practices of operational and organizational analysis; organizations, functions, policies, and administrative procedures of local government; research techniques, statistical methods, and report writing; principles, practices and techniques of assigned programmatic area of responsibility; applicable Federal, State, and local laws and regulations; principles of community and public relations; budgetary systems and procedures; statistics and quantitative analytical techniques; and principles and practices of office practices, procedures, methods and computer equipment.
Demonstrated Skills to:
Complete accurate and detailed analytical studies and formulate recommendations; identify issues and interpret technical and numerical information; problem solve a variety of operational issues; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situations accurately and develop effective courses of action; prepare and administer programs and budgets; evaluate and develop improvements in operations, procedures, policies, or methods; effectively administer assigned programmatic responsibilities; supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing; make effective public presentations before the City Council, boards and commissions, community groups and others; serve on boards and committees, as assigned; prepare clear and concise reports; effectively work under the pressure of deadlines; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude.
Ability to:
Learn, interpret, and apply City, department and division rules, regulations, policies and practices applicable to the area assigned; support and promote the City’s policies, goals, and vision; and keep informed of developments in assigned field and incorporate the latest and most progressive management concepts.
Experience, Education, and Training Guidelines
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Three years of progressively responsible, professional administrative experience performing a variety of analytical functions related to the assigned position, such as project/program management, fiscal analysis, and organizational development. Public sector experience is highly desirable.
Education: A Bachelor’s Degree in business administration, public administration, or a field related to the assigned position.
Training: Recent training, such as academic courses or certification programs, which are relevant to the assigned position.
License: May require the possession of a valid California driver’s license and a satisfactory driving record as determined by the City.
Other Requirements: Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.
Special Requirements: Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer screens; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.
Additional Information
Exempt.
CITY OF LIVERMORE
BENEFITS SUMMARY
Confidential – Unrepresented
The benefits listed are provided to employees of the Confidential group. For a more detailed summary of benefits for all employee groups, click here. Any errors or omissions do not constitute either an expressed or implied contract. Updated: 5/2023
MOU TERM
N/A
SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%
CAFETERIA PLAN (Medical/Dental/Vision)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash to employee
BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).
LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $6,000/month max. (180 day waiting period)
LONG TERM CARE INSURANCE
Long Term Care Facility and 100% Home Care to $8,000/month with 90-day elimination period; 6 year duration (optional – EE paid)
PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member – 2% at 60
- Member Rate = 7% EE paid
- Employer Rate = 38.31% ER paid
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben.
- Military Service Credit
New PERS Misc Member- 2% at 62
- Member Rate = 6.75% EE paid
- Employer Rate = 38.31% ER paid
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben
- Military Service Credit
MEDICARE (Hired after 3/31/1986)
EE paid 1.45%
ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS)
ER contribution of 4% of base pay into RHS account.
VACATION ACCRUAL
Years of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs
Pro-rated for part-time EE.
Maximum accrual: 350 hours
HOLIDAYS
12 observed holidays
SICK LEAVE ACCRUAL
96.2 hrs/year for FT
72.02 hrs/year for ¾-time
48.1 hrs/year for ½-time
Unlimited accrual
SICK LEAVE USAGE
- FAMILY SICK LEAVE – Immediate Family Illness: ½ Annual Sick Leave Accrual.
- PARENTAL LEAVE – 4 regularly scheduled workdays for non-birthing parent to become a parent by adoption, foster care placement, or birth of a child.
- BEREAVEMENT LEAVE (non-immediate family) – 3 regularly scheduled workdays max to be used for sister-in-law and brother-in-law.
BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.
PERSONAL LEAVE
16 hrs/yr
Pro-rated for part-time EE.
PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City rules and regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act
DEFERRED COMPENSATION 457(b)
ER contribution of $185 per pay period with minimum contribution of $75 per pay period by employee.
2023 Maximum
Normal = $22,500
Age 50+ = $7,500
Catchup Limits = $45,000
Section 125 PLAN
(No ER contribution)
2023 Maximums
Dependent Care*: Up to $5,000/year; *See IRS Pub #503
Unreimbursed Medical: Up to $3,050/year
- Pre-tax Health Care Premiums
- FSA’s for Dependent Care
- Unreimbursed Medical Expenses
- Other options offered by plan administrator
SUPERVISORY DIFFERENTIAL PAY
Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate
ACTING PAY & SPECIAL PROJECTS PAY
Acting Pay
If work min of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional incr. of up to 7% or max of the range, whichever is less.
Special Project Pay
If work min of 30 calendar days, 5% – 7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%.
BILINGUAL PAY
$50/pay period. Must be certified by DH, approved by City Manager, and used on the job.
CELL PHONE ALLOWANCE (If authorized) – See Administrative Regulation #36 for details
Standard = $40/month
Enhanced = $90/month for exempt only
OT COMP & COMP TIME OFF
OT for > 40 hrs/week @1 ½ x reg pay or Comp Time in lieu of OT for FLSA nonexempt.
TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime maximum
For graduate studies, $5,000 FY max; $10,000 lifetime maximum
LICENSES & CERTIFICATIONS
100% reimbursement for required licenses, certifications, and professional memberships
HEALTH CLUB REIMBURSEMENT
$100.00/month max for monthly dues
EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.
FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE’s work week.
PAY PERIODS
26 pay periods per year
Benefits listed are for regular full-time employees. Benefits are prorated for part-time employees.
ER = Employer
EE = Employee
FT = Full-time
PT = Part-time
01
Please explain how your overall education and experience make you the most qualified candidate for the position of Risk Analyst for the City of Livermore by briefly describing your experience in the following areas. Be sure to include the name of the employer, your job title, and the employment dates when performing the described experience.• Worker’s Compensation• Insurance• Liability Claims • Health and Safety• Americans with Disabilities Act (ADA)
02
Please describe your experience with project management. Include details about the project and your specific responsibilities.
03
Please provide an example of a time when you faced a challenging or complex risk situation that required creative thinking and problem-solving skills.
04
This position is in the City Attorney’s Office and is designated as at-will. There is no probationary period for at-will employment. At-will employees do not have a legal right to continued employment and may be released from employment with or without cause, and without the right to appeal. Are you interested in at-will employment?
- Yes
- No
05
I hereby certify that my answers to the above questions are complete and true to the best of my knowledge. I agree and understand that any misstatement of the material facts contained in the application or supplemental questionnaire will cause me to forfeit all rights to employment with the City of Livermore.
- Yes
- No
Required Question