E. & J. Gallo Winery Privacy Policy
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Location: Cincinnati, OH
Summary
Under minimal supervision, administers and coordinates Sales programs and projects specific to functional and/or channel needs. Process and performs administrative duties as needed. This position handles internal customer inquiries and must have a detailed approach to daily tasks and works well with people at all levels inside and outside the organization.
Essential Functions
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
- Responsible for overseeing and coordinating special projects and Sales programs as assigned.
- Prepares and maintains project plans, tracks progress and keeps clients and stakeholders apprised of any issues. Also reports health and status of projects and programs to clients and stakeholders.
- Maintains project and program related documents.
- Reviews project and program requirements and identifies interdependencies with other areas and coordinates accordingly.
- Proactively seeks continuous improvement of tools, processes and field support resources.
- Manages all aspects of event management including planning and execution.
- Demonstrates daily a clear understanding and acumen of digital Sales tools.
- Supports the sales force with general operations to help reach the team’s objectives.
- Prepares correspondence, various documents, and reports.
- Conducts basic data reporting and tracking for department.
- Perform data entry and submits progress reports for key Sales processes.
- Participates in the assimilation and on-boarding process for new hires.
- Creates PowerPoint presentations and presentation materials.
- Screens telephone calls, receives and directs visitors, resolves routine and moderately complex inquiries.
- Communicates internally important feedback from customers.
- Distributes incoming mail; prepares packages for shipping.
- Organizes and maintains an e-file system.
- Organize travel, events, conferences, and other meetings.
- Orders and maintains supplies; arranges for equipment maintenance when necessary.
- Creates expense reports and reconciles department purchasing cards.
- Maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
- Distributes minutes of meetings and other vital department information.
- Maintains satisfactory attendance, to include timeliness.
- Responsible for understanding and complying with applicable quality, environmental and safety regulatory consideration.
Essential Functions Standard
- Exhibits Intrapreneurship and Ownership behaviors:
- Intrapreneurship is entrepreneurship in an established company: behaviors that include thinking boldly, taking appropriate risks, learning from mistakes, showing initiative, and encouraging and reinforcing innovation.
- Ownership refers to behaviors that include setting high expectations, driving candid discussion, and holding self and others accountable.
Supervisory Responsibilities
- N/A
Qualifications
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Qualifications
- High School Diploma or State-issued equivalency certificate.
- Bachelor’s degree plus 1 year of business or administrative experience to include project management; OR
- 5 years of business/administrative experience to include project management experience reflecting increasing levels of responsibility.
- Experience organizing, prioritizing and meeting deadlines while working on numerous on-going projects simultaneously.
- Experienced in event coordination or management experience.
- Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
- Experienced in preparing reports and writing business correspondence.
- Well versed in Microsoft Office Suite Software.
- Skilled in verbal and written communications.
- Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
- Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.
Preferred Qualifications
- Bachelor’s degree plus 4 years of Sales, Administrative or Project support experience reflecting increasing levels of responsibility.
- Knowledge of standard office practices and procedures.
- Excellent telephone skills.
- Skilled in the use of BRIO, FMM, SMIS, SMART and ESSBASE.
- Strong verbal, written, analytical, organizational and interpersonal skills.
- Experience working with all levels of management.
- Experience working independently and exercising confidentiality and sound judgment in making decisions.
- Experience composing and formatting correspondence, business proposals and presentations.
- Experience dealing with confidential information.
- Experience coordinating travel arrangements.
- Experience communicating and working with all levels of an organization.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required to be physically capable of executing all essential functions to perform the job. While performing the duties of this job, the employee is frequently required to sit; hands/fingers manual dexterity; talk and hear. The employee is occasionally required to stand; walk; reach, push and pull with hands and arms, twist and turn,
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Compensation:
- Hiring Salary Range Posted: $25.66 – $38.51 / hour
- Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.
Perks & Benefits:
- This position includes a competitive benefits package.
- Please click here to view our full list of benefits or click here to watch our video.
Gallo does not sponsor for employment based visas for this position now or in the future.
Requisition ID: 102757
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Gallo’s policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.
Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).
We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.
Gallo is enrolled in the Department of Homeland Security’s E-Verifying program and will use the program to verify the employment eligibility of all newly hired employees as required.
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Employee Polygraph Protection Act