Oak View Group
Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.
We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:
- We treat each other fairly and with respect.
- We act with integrity.
- We have an entrepreneurial spirit.
- We give back to our global community.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.
Overview
Busy Convention Center in the downtown area of West Palm Beach is seeking an energetic, highly motivated, result driven individual to join our Sales Team as a Sales Coordinator. This Part-Time position will assist the Director of Sales and Marketing, Sr. Sales Manager and Sales Manager(s) in an administrative as well as, operational capacity to handle meeting arrangements and various needs of incoming groups and clients. The Sales Coordinator will serve as key in-house contact person for contracted clients.
This role will pays a wage of $13 to $15.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Emailing and phone calling customers to collect deposits, insurance, and other administrative tasks
- The ideal candidate will be self-motivated, optimistic, detail-oriented and have a strong sense of urgency as we are heavily deadline-driven.
- Answers phones to qualify potential leads for the sales department
- Inputs information into Customer Management System (CMS)
- Prepares all event contract pre-documentation and coordinates with booking coordinator to develop license
- Researches new client information
- Hold proper meeting space in customer management system
- Build accounts within customer management system
- Ability to Edit accounts within customer management system
- Maintains client insurance and deposit collections
- Coordinates Customer Surveys and Results
- Runs reports from customer management system
- Prepares weekly, monthly and annual reports
- Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create
outstanding events. - Prepare and organize client file folders
- Assist sales staff in promoting convention center, developing leads and securing re-bookings.
- Complies with attendance policy and is available to work on a regular basis.
- Perform any other job related duties as assigned.
- To be successful, this person must be extremely fast on the PC, Internet, Word, Excel and Outlook.
- The job is perfect for a hotel sales coordinator or recent college graduate or someone with hotel/travel sales/reservations/operations experience. Regardless, we will conduct thorough training with you.
- This is a part time hourly position. Your compensation will be based on your experience and potential to succeed.
- Qualify client inquiries by checking available meeting space and obtaining client contact information for sales manager follow-up.
- All other duties as assigned
Qualifications
- Knowledge of Ungerboeck Systems a plus
- College degree preferred
- Previous Hospitality/Convention Center experience preferred
- Excellent follow-up and organizational skills
- Excellent communication skills, written and verbal
- Ability to manage multiple tasks in a very fast-paced environment
- Proficient knowledge of Microsoft Office
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.