Job Details
Level
Experienced
Job Location
Admin Building – Sun City West, AZ
Remote Type
N/A
Position Type
Part Time
Education Level
High School
Salary Range
$17.07 Hourly
Travel Percentage
None
Job Shift
Day
Job Category
Customer Service
Description
To schedule programs, trips, and reserve space requirements for Association matters, Chartered Clubs, residents, nonaffiliated groups, and all other authorized community activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other important responsibilities and duties may include but are not limited to the following:
• Reserves room space for Association business, Charted Club activities and meeting; and other authorized Association Business.
• Completes all necessary forms for each room and facility to be reserved. Distributes weekly and monthly reports and reservation forms to each facility involved.
• Coordinates with facility supervisor for the use of assigned multi-use recreation facilities. Coordinates time, equipment, and related items needed by the user of the facility.
• Prepare and edit special event sheets, making entries and corrections as needed, using the computer. Distribute calendar of events concerning Recreation Center facilities.
• Maintains and orders office supplies for scheduling office.
• Must be able to manage several different priorities and have excellent organizational skills. May involve the use of independent judgment and personal initiative.
• Maintains consistent record of acceptable attendance and punctuality according to policy guidelines.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or two years related experience in clerical field and/or training; or equivalent combination of education and experience. Should have current experience in:
- Microsoft Office.
- Proficient in using Word and Excel.
- Scanning and record keeping procedures.
- Good typing skills.
LANGUAGE/COMMUNICATION SKILLS
Must be able to read, write and speak English. Ability to read, analyze, and interpret general business procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must have the ability to work under stressful situations.
MATHEMATICAL SKILLS
Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities. Establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must regularly sit; use hands to finger, handle, or feel; reach with hands and arms sometimes over shoulders; and talk or hear. The employee often must stand and walk. Must be able to do repetitive work on computer keyboard. (Seasonal increase in repetitive motion of approximately 40% more during January-April). The employee must occasionally stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*NOTICE*
This position description in no way states or implies that the responsibilities and tasks are the only responsibilities and tasks to be performed by the employee occupying this position. They will be required to follow any other instructions and to perform any other job-related duties as required by their supervisor/manager.
Requirements stated herein are minimum levels of knowledge, skills and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the incumbent will possess the abilities and aptitudes to perform each task proficiently. “Ability” means to possess and apply both knowledge and skill.
All employment decisions, including promotions, transfers and others, are based on meeting all requirements herein and on organizational need, the employee’s being in good standing (including lack of disciplinary actions), meeting all applicable performance standards and other nondiscriminatory criteria. The methods of fulfilling requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.
THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. WE MAINTAIN AN “AT WILL” EMPLOYMENT.