General Description
Provides secretarial support to school office. Performs variety of moderately complex work within established procedures and standard practices. Work is under general supervision and requires extensive coordination with others. Some specialized knowledge of the department is required. Contacts are made within and outside the organization and may require dealing tactfully with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.
Essential Job Functions
- Registers and processes all required paperwork for new students.
- Withdraws and processes all required paperwork for students leaving school system.
- Maintains cumulative and confidential records for all students.
- Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee’s judgment do not require the supervisor’s attention.
- Types, assembles and disseminates lengthy reports, handbooks, correspondence, etc.
- Acts as information specialist to public, students and faculty regarding a variety of matters related to school operations and policies.
- Maintains good rapport with students, staff and parents.
- Handles accounting duties for school lunch program, time, attendance and purchasing.
- Prepares reports and furnishes information requested from within and outside the organization.
- Performs clerical and routine work required to ensure the efficient operation of the school office.
- Performs other duties as assigned.
Qualifications
Working knowledge of office practices and procedures; the school or department’s programs; business English and mathematics. Working skill in typing, operating personal computers, word-processing equipment or other automated office systems. Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Bilingual – Spanish strongly preferred
Requirements
Applicants considered for employment must successfully complete the following background investigations/tests:
- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.
To learn more details, visit our benefits page
01
Have you ever been convicted of a felony?
- Yes
- No
02
Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?
- Yes
- No
03
Have you ever been the subject of a founded case of child abuse and/or neglect?
- Yes
- No
Required Question
Agency Chesterfield County Public Schools
Address P.O. Box 10
Chesterfield, Virginia, 23832
Phone +1 (804) 748-1984
Website http://oneccps.org