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When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.
The Compliance Administrative Assistant will provide administrative and clerical support for Corporate Compliance. This individual will have significant responsibility in an environment which includes: coordinating sensitive matters; effectively managing multiple priorities; and interacting with all levels of the organization as well as outside partners.
The ideal candidate must have excellent organizational skills, exceptional attention to detail, and strong verbal and written communication skills. The individual must be flexible and agile as priorities change, work effectively with other administrative assistants and handle confidential information with tact and professionalism. The ideal candidate possesses strong decision-making skills that impact quality, timeliness and effectiveness of the day-to-day work.
Responsibilities of the role include, but are not limited to:
- Effectively maintain and manage Executive Officers’ business calendar
- Handle all aspects of administrative support for Executive Officers and their teams in a timely and professional manner
- Utilize Microsoft Office Suite to assist with presentations and reporting
- Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations and countries
- Manage calls, assist callers, take messages and/or route as appropriate
- Assist with the day-to-day operations of the teams
- Coordinate logistics for all meetings including IT, room set up, and catering as needed
- Prepare/reconcile travel expenses as well as other expenses
- Assist with written communications
- Coordinate team meetings
- Organize existing files and create new files as needed
- Review and process invoices and expense reports in a timely and accurate manner
- Order and maintain supplies and handle all other administrative duties
- Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed
- Assist the business units as needed
- Process and reconcile procurement card monthly statement
- Assist with project management and follow up
- Prepare and send email correspondence on behalf of the business units
Requirements of the role include:
- Excellent organizational skills and attention to detail. Strong follow up skills
- Strong interpersonal skills with a high level of professionalism
- Excellent written and verbal communication skills
- Ability to prioritize and multi-task
- Possesses a sense of urgency
- Prior task management experience
- Ability to maintain confidentiality, good judgment and diplomacy
- Proficient in Microsoft Office including Word and PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data
- Bachelor’s degree preferred
- Minimum of 8 years of experience supporting senior level executives in a corporate environment
Salary range: $55,000-$85,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.
Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We’re proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.
Job Requisition ID: 88936