Salary: $17.40 – $26.97 Hourly
Location : Cary, NC
Job Type: Temporary, Part-Time
Job Number: 24-01961
Department: Parks, Recreation and Cultural Resources
Division: Soccer Park
Opening Date: 09/15/2023
Closing Date: 10/15/2023 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: N/A
Description
Cary’s Parks, Recreation and Cultural Resources Department is seeking a highly organized, creative, and responsible Senior Administrative Assistant to support the operations of WakeMed Soccer Park. This position will play an essential role in coordinating facility rentals, managing the website and social media, and performing data entry. The role requires considerable initiative, independent judgment, and strong communication skills.
This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year. Work will typically be performed during the workday, with occasional evening or weekend commitments.
Typical Tasks
Serves as the lead office support person, providing and coordinating clerical and customer service support for a variety of facility operations;
Responds to citizen requests and inquiries, provides department information, and interprets departmental policies and regulations;
Manages the facility’s website and social media presence and assists with marketing efforts;
Supports facility rentals, including scheduling, confirming agreements, and invoicing;
Handles special projects and performs specialized research and reporting;
Designs, develops, and coordinates publication of information on the internet and printing of department booklets, brochures, and forms;
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;
Collects and interprets data for records and reports;
Operates standard office equipment, including use of personal computer and related software;
Manages ticket requests and coordinates ticket delivery;
Performs other job-related tasks as required.
Knowledge, Skills and Abilities
Comprehensive knowledge of standard office practices and procedures, equipment, and secretarial techniques; comprehensive knowledge of business English, spelling, and arithmetic; comprehensive knowledge of personal computers and related software; ability to type, take, and transcribe dictation accurately and at a reasonable rate of speed; ability to meet the public effectively; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions; ability to acquire knowledge of the policies, procedures, and services of the department to which assigned; ability to keep moderately complex records and prepare reports from such records; ability to acquire knowledge of technical detail in relation to department policy interpretation; ability to provide clerical support for a variety of operations; ability to work independently; ability to supervise others.
Minimum and Preferred Qualifications
Education and Experience
Requires a combination of education and experience equivalent to an associate degree in business, communication, marketing, or a related field.
Physical Requirements
Work in this class is generally sedentary. Work requires the ability to see, hear, lift, talk, and the ability to perform the tasks listed above. Work requires dexterity in the hands for typing and operation of standard office equipment. Visual acuity is necessary to read handwritten and typewritten materials and operate a computer terminal.
Conditions of Employment
Requires drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.
Regular Full-Time Employees
Cary is pleased to provide excellent, competitive, and comprehensive benefits to serve the needs of our employees and their families.
Because Cary believes that employees are one of our most important resources, significant dollars (averaging about 40% of annual salary per employee) are spent each year on employee benefits.
All regular full-time employees of Cary are eligible, and benefits coverage for new employees and family members is effective upon an employee’s hire date.
01
Do you have a combination of education and experience equivalent to an associate degree in business, communication, marketing, or a related field?
- Yes
- No
02
Please describe your experience with managing facility rentals. If you do not have this experience, type “n/a”.
03
Please describe your experience with managing websites and social media. If you do not have this experience, type “n/a”.
04
This position will typically work during business hours (Monday-Friday 9:00 a.m.-5:00 p.m.). Please share your general availability and any scheduling restrictions you may have.
05
Please share briefly why you are interested in this position.
Required Question