Job Description
The Senior Capital Program Buyer manages the vendor selection and purchasing process, drafts language for all competitive sourcing and contract documents, ensures compliance with public procurement regulations and resolves vendor disputes for the Capital Improvement Program budget. The position supports the Department of Facilities & Operations, specifically the Capital Programs, Planning & Design, and Educational Facilities offices in contract management and coordinates with vendors as required.
This position reports to the Director of Capital Programs, Planning & Design. This position also supports the Director of Educational Facilities and Executive Director of Facilities & Operations. This position is eligible for hybrid work.
Qualifications
Education: Bachelor’s degree or equivalent combination of education and experience. Bachelor’s degree in business administration, management, public policy, public administration, construction administration, or related field preferred. Master’s degree preferred, but not required.
Experience: Five or more years of experience in purchasing and contract administration. Experience working with contracts including requests for proposals (RFP), requests for information (RFI), and invitations to bids (ITB). Experience working with Construction-Manager-At-Risk and Design-Build procurements is a plus.
o Knowledge of public procurement regulations and federal laws.
o Specific knowledge of construction procurement is strongly preferred.
o Proficient with MS Office products and MS Word redlining features.
o Exceptional customer service skills.
o Strong written, oral, and group presentation skills.
o Proficiency in the MUNIS Financial System
Essential Functions
- Processes and completes moderately complex purchase orders.
- Determines and validates prices from available vendors which meet cost and quality guidelines.
- Maintains approved supplier/vendor database via Vendor Self Service.
- Monitors supplier/vendor performance through the administration of supplier/vendor measurement programs.
- Analyzes bids for specification compliance, prices, delivery commitments, and past performance.
- Utilizes online financial systems as a resource for procurement.
- Supports vendors in Vendor Self Service.
- Trains and supports users for P-Card policy and procedures.
- Assists in implementing guidelines or standards from which vendors should be selected.
- Drafts contracts, including approving scopes of work, and detailed contract language.
- Manages contracts, and vendor relationships, including vendor disputes.
- Operates automated, complex purchasing systems and creates and maintains status reports to ensure frequent and timely updates to work unit management and customers.
- Coordinates the formal RFP and bid process, including identifying needs, determining specifications, drafting the RFP, reviewing bids, assisting in the determination of which vendor is awarded the contract, and assisting in contract negotiation.
- Research and approve purchasing specifications
- Determine suitability, adaptability, and utility of items
- Analyze and evaluate the relative merits of competitive commodities and their prices
- Analyze situations accurately and develop effective courses of action
- Read comprehensively
- Speak and write effectively
- Establish good working relationships with those contacted in the course of work
- Plan, organize, and coordinate activities of subordinates.
Clearances:
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test.
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP