Senior Executive Assistant – NYC
Do you pride yourself on being extremely organized? Do friends and colleagues compliment you on your communication skills? Are you seeking responsibility for owning projects and deliverables that are critical to the success of business?
Work you’ll do
The Senior Executive Assistant provides administrative support services for an internal client in a US Executive leadership role. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and an ability to understand and adapt to the client’s business needs. An advanced proficiency level of administrative skills including communication and computing is required. This position will require flexibility around overtime.
Administrative
- Provide administrative support for a US Executive leader and other internal clients as directed
- Coordinates meetings and conferences and may attend department meetings and prepare minutes as directed.
- Handle sensitive/confidential information requiring a high level of discretion.
- Develop a good working relationship with all levels of staff.
- Cultivate relationships and maintain contact with external clients on behalf of internal clients.
- Function as a backup for other Senior Executive Assistants within the group and support other teaming activities as directed.
- Prepare requisitions for specific office purchases with appropriate authorization and arranges for payments.
- Search and collect information from various internal/external sources to provide preliminary research.
- Make time and expense entries accurately in a timely manner.
Communication
- Provide in-depth email support by reading, screening, and processing messages, as directed by the client, managing tasks to create efficiencies.
- Compose business correspondence under direction from the clients served.
- Handle all incoming calls proficiently and follow through with issues raised with appropriate parties.
- Provide communication summaries and place calls on behalf of clients as directed.
- Arrange essential mail both paper and electronic to help expedite client actions and avoid missing deadlines.
- Serve as a primary interface with internal and external clients to provide assistance and guidance to solve issues, escalating as needed.
Document Creation
- Prepare professional business communication documents including memos, letters, invoices, and emails with some direction from the client.
- Adhere to firm-directed formats including fonts and logos for all internal and external communication documents.
Organizing and Planning
- Provide in-depth calendar support by creating, updating, and rescheduling invitations. Calendar management will be the sole responsibility of the Senior Executive Assistant to maintain.
- Arrange and reserve conference rooms, catering, audio visual, and telephony equipment for meetings and conferences as requested by the client.
- Arrange international and domestic travel under guidance from the client in accordance with firm policy.
- Coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client.
- Proactively assist in preparing agendas and meeting materials.
Filling and Document Management
- Develop and maintains an effective filing system for the management of client needs and requirements, including classified and confidential files.
- Maintain contact details for clients (business contacts etc.).
- Maintain reference library (articles and business subscriptions).
- Process records for destruction or disposition with supervision.
- Maintain and update electronic files in various collaboration sites as requested.
The team
The Administrative Services team plays an integral role in supporting the success of Deloitte’s various client-service businesses. Behind the scenes of every big meeting, key deliverable, and deadline met is the Administrative Services team ensures every ‘i’ is dotted and every ‘t’ is crossed. Our team members work collaboratively and apply their specialized knowledge and experience to help deliver the best service to the firm’s clients.
QualificationsRequired:
- High school diploma required.
- 6-10 years of work experience as an administrative assistant supporting C-level executives
- Professional demeanor
- Organized, detail-oriented, competent follow-through skills
- Excellent computer skills – MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills – spelling, grammar, and proofreading
- Exceptional interpersonal skills – positive/friendly demeanor, attentive listener
- Superior organization skills – the ability to come up with processes and follow up
- Ability to exercise good judgment/decision-making when necessary
- Ability to anticipate problems and act accordingly
- Ability to prioritize and multi-task – great time management
- Ability to take initiative – assertive and confident
- Must have the flexibility to work overtime as required
- Must be legally authorized to work in the United States without the need for employer sponsorship now or at any time in the future
Preferred:
- College Degree
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $89900 to $149700.
You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
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Benefits
At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits. Learn more about what working at Deloitte can mean for you.
Our people and culture
Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our client most complex challenges. This makes Deloitte one of the most rewarding places to work. Learn more about our inclusive culture.
Our purpose
Deloitte’s purpose is to make an impact that matters for our clients, our people, and in our communities. We are creating trust and confidence in a more equitable society. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. We are focusing our collective efforts to advance sustainability, equity, and trust that come to life through our core commitments. Learn more about Deloitte’s purpose, commitments, and impact.
Professional development
From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.