Job Details
Job Location
Esperson – Houston, TX
Position Type
Full Time
Education Level
4 Year Degree
Job Category
Nonprofit – Social Services
Description
Job Title: Sr. Development Associate, Administration
Department: Development
Reports to: Chief Development Officer (Primary)
Executive Director/CEO, Director of Special Events (Secondary)
Status: Full-time, exempt
Salary Range: $50,000 – $55,000 / year
Summary:
The Development Associate, Administration provides administrative support to the Chief Development Officer, select task-based administrative support to the Executive Director/CEO, and supports the Director of Special Events through back office administration for the Houston Symphony League.
Essential Job Functions:
CDO support:
- Prepare correspondence and other written communication as needed
- Assist CDO with preparation for Board and Committee Meetings, including preparing presentations and reports
- Assist with execution of donor stewardship events, including private rehearsals, corporate events and galas as needed
- Assist with donor record maintenance in Tessitura, shared electronic files and hard files
- Manage the progress of development campaigns by attending and preparing meeting notes, follow-up documents and action items
- Prepare monthly reports for communication with the campaign leadership
and for reconciliation with the Finance team - Develop meeting agendas, campaign-related proposals and
correspondence - Manage other campaign-related activities including:
o Prepare cultivation and solicitation materials for volunteers and staff
o Schedule appointments and meetings
o Assist in processing gifts and pledges and logging in the database
o Assist with the execution of cultivation and stewardship activities
o Provide editing/proofing support for grant applications and other
written materials
- Coordinate logistics for campaign-related events and activities
- Attend performances and donor events as required
- Provide additional administrative support to the CDO as needed
Executive Director/CEO support:
- Assist Executive Director/CEO with calendar and scheduling
- Make travel arrangements
- Process monthly expense reports
- Provide additional administrative support as needed
Director of Special Events support for Houston Symphony League Administration:
- Track and manage Houston Symphony League member expenses and invoices
- Work with League treasurer to ensure efficient expense and invoice procedures and strong communication between League and Symphony staff
- Prepare and distribute bi-weekly transaction reports to League
- Set up and track payments for League events, working with relevant League Board members
- Work with League Vice-President of Membership to track membership payments and lists
Qualifications
- Bachelors degree preferred
- Meeting planning and administrative experience
- Ability to work in a fast-paced environment with changing priorities
- Great attention to detail and ability to handle multiple projects while maintaining an outstanding standard of quality and accuracy in completion of job functions
- Strong interpersonal skills, diplomacy and tact in interacting with a diverse group of individuals
- Excellent written, verbal and organizational skills
- Excellent computer skills
- Ability to work some nights and weekends
- Interest in and knowledge of classical music is a plus