Requisition No: 811583
Agency: Financial Services
Working Title: SENIOR PROFESSIONAL ACCOUNTANT – 43004281
Position Number: 43004281
Salary: $40,350.96
Posting Closing Date: 09/10/2023
****INTERNAL AGENCY EMPLOYMENT OPPORTUNITY*****
DIVISION: ACCOUNTING & AUDITING
BUREAU: VENDOR RELATIONS
CITY: TALLAHASSEE
COUNTY: LEON
SPECIAL NOTES:
This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.
High School Diploma or its equivalent is required
Additional Requirements:
- At least one (1) year of customer service experience.
- Experience working with confidential information.
- Experience reviewing documents for accuracy and completeness.
- Experience evaluating, researching, and processing application or similar process.
Preferences:
- Experience in analyzing and interpreting accounting data.
This position requires a security background check, including fingerprint as a condition of employment.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of the methods of data collection, Ability to prepare and maintain a variety of accounting records, Ability to analyze and interpret accounting data, Ability to plan, organize and coordinate work assignments, Ability to communicate effectively, Ability to establish and maintain effective working relationships with others, Ability to work independently. Ability to utilize problem-solving techniques and Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
Preferred/Entry Level KSAs: Knowledge of fraud prevention measures, Ability to conduct fact-finding research, Ability to handle confidential information in a secure and professional manner
BRIEF DESCRIPTION OF DUTIES:
This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations.
This is professional accounting work maintaining and auditing records and files pertaining to the Department’s Direct Deposit Program. Participation in the Direct Deposit program is initiated by the submission of an authorization form from the participant. This position is responsible for processing forms for input into the authorization file. The authorization must be audited for accuracy and completeness of required information.
This position is responsible for auditing Direct Deposit Authorization forms for Vendors, Employees and Retirees. This includes: auditing the forms for accuracy and completeness of the required information; conducting fact-finding research; verifying account information with the vendor’s financial institution; verifying the accuracy and legitimacy of the authorization received with vendor; reviewing documentation for fraud; entering completed authorization into the Direct Deposit System (dual verification is required on all vendor forms in accordance with internal controls); contacting the vendor for corrections; returning incomplete forms or return incomplete or incorrect authorizations to payee by appropriate letter; maintaining account information records as needed; and researching direct deposit. Prepare and submit requests to the Division of Retirement to review Retiree Direct Deposit Authorizations then process accordingly when response is received. Process pre-note returns by comparing the direct deposit form to the authorization file for accuracy, make corrections as needed. The audit and approval must be completed accurately and timely. This position will be granted access to D.A.V.I.D. and Accurint-Risk Management Section as a fraud prevention measure, both secure databases have confidential information
This position is responsible for providing prompt and accurate Customer Service. This includes answering telephone calls, responding to email inquiries and handling requests from vendors, payees and retirees concerning the Direct Deposit authorization process and payments received; researching and correcting information if needed; assisting state agencies with recovering incorrect payments when requested; assisting financial institutions with payment problems; and assisting retirees and employees with problems encountered with their financial institutions.
Perform other duties as assigned within the time limits set.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.