Job Description
Arcadis is currently searching for a Senior Project Administrator to join our Resilience Water team in New York City or the White Plains, NY area.
At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.
One of our core values is ‘people first’, and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You’ll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people’s lives. You’re encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.
Role description:
As a Senior Project Administrator, you will supervise a team of 4-5 Project Assistants who support the Project Managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics.
You will also work on project-specific work, such as: tracking progress of various ongoing projects, prepare reports regarding contracts for management use, project budgets and preparing and distributing routine correspondence related to the projects, for a variety of project teams simultaneously.
Role accountabilities:
- Supervise Project Assistants and assist them with their career development.
- Track and monitor project schedules, budgets and support all aspects of project and financial management for the NY Area.
- Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
- Setup new projects and update project forecasts in the project management tools.
- Prepare documents associated with client billing related to client contracts.
- Verify invoices comply with contract terms.
- Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
- Participate on monthly project reviews with Finance Managers and Project Managers.
Required Qualifications:
- Certification in Business, Accounting, Finance, or a related field of study
- 10 years of technical/administrative financial experience in a fast-paced setting
- Experience with client contract and billing in a service related industry
- Employee supervisory experience
Key Skills and Abilities:
- Strong project accounting experience
- Effectively supervise a team to meet month end deadlines
- Ability to prioritize and plan your work – Excellent time management skills
- Strong interpersonal and communication skills
- Understanding of when to escalate issues
- Previous experience with client billing procedures
- Advanced proficiency with desktop applications (e.g., Microsoft Word, Excel, PowerPoint),
- Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously
- Excellent analytical skills, with a strong attention to detail
- Self-starter, able to anticipate needs ahead of requests
Preferred Qualifications:
- Bachelor’s degree
- NYC billing experience
- Experience using Oracle
Why Become an Arcadian?
Our work with clients has a direct impact on people’s lives and on the planet. We make moving, living and belonging in cities safer, more resilient and more sustainable. By partnering with our clients as responsible custodians of our earth’s resources, we can create a sustainable planet.
We continue to think of new ways to make positive impacts and create better experiences for people; data driven and digital solutions have become part of the Arcadis DNA. Working together with clients and using techniques like design thinking, we can get to the heart of our clients’ most pressing challenges and work together to solve them.
As a global business, we have committed to support five of the UN’s Sustainable Development Goals to ensure that our projects contribute to a better and more sustainable future for all. But it’s not just the work that we do on client projects that benefits communities and our planet. As a global business, we are committed to making a positive impact to society by supporting local communities where we operate.
To help protect our planet, we monitor and measure non-financial information to inform business decisions and reduce our own environmental impact as part of our commitment to be net zero carbon as a global company by 2030.
Our Commitment to Equality, Diversity, Inclusion & Belonging:
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Transform Your World
Arcadis offers benefits for full time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including adoption assistance and tuition reimbursement. We offer seven paid holidays and potentially up to two floating holidays per calendar year depending on start, and 15 days PTO that accrue per year. The salary range for this position is $103,000 – $154,000.
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