Job Summary:
The Administrative Transformation Program (ATP) within the Administrative Systems Portfolio is transforming the finance, human resources, and research administration support environment across the UW-System, while focusing on people, processes, and technology. This includes implementation of a new Enterprise Resources Planning (ERP) system (Workday) and supporting structures for document management and data warehousing. The Senior Project Manager will serve a vital role within the Administrative Transformation Program (ATP) in supporting UW-System campuses as they complete activities required for a successful July 2024 deployment.
The Senior Project Manager is responsible for coordinating activities of UW-System campus project teams to ensure campus readiness for the implementation and deployment of Workday in July 2024. This includes engaging campus
stakeholders, identifying appropriate resources needed, and maintaining schedules to ensure timely
completion of campus activities required for go-live.
The Senior Project Manager is responsible for assisting in assembling project teams, identifying key stakeholders, supporting stakeholder management, producing project artifacts, capturing, and managing project risks, action items, issues, and key decisions, and providing status reports.
Functionally responsive to campus project teams, the Senior Project Manager collaborates effectively
with ATP, Portfolio, and campus leaders to successfully prepare campuses for Workday go-live activities . Success in this role requires the incumbent to promote transparency, guide stakeholder engagement, collaborate effectively, and partner with campus readiness teams to ensure the campus and its end users are prepared for go-live.
Responsibilities:
Manages high-priority, large project(s) or multiple projects simultaneously from start to finish, impacting the institution at-large or multiple institutions.
- 20% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
- 5% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
- 10% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
- 10% Prepares regular reports to communicate the status of the project within and beyond the project team
- 40% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
- 15% Collaborates with campus, ATP, and portfolio teams to ensure campus project plans are inclusive of the activities required for a successful go-live
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor’s Degree
Qualifications:
Required:
1. Five (5) years of experience in formal project management frameworks demonstrating:
a. Knowledge of project management tools, processes, techniques, and best practices,
b. Ability to apply project management frameworks to meet project requirements,
c. Effective behaviors and interpersonal skills to successfully implement multiple, related
projects.
d. Strong planning, organization, and analytical skills.
2. Experience directly managing mid-size and/or multiple smaller, complex projects.
3. Strong problem solving and creative skills, along with the ability to exercise sound judgment in decision-making.
4. Experience leading cross-functional teams, building highly collaborative and effective working
relationships with a variety of stakeholders and resolving issues.
5. Excellent oral and written communication skills, including the ability to communicate sensitive
information effectively.
6. Demonstrated experience working effectively with senior leaders and ability to act as a partner
and trusted advisor.
Preferred:
1. Seven (7) or more years of formal project management experience and a strong track record on large-scale implementations within complex environments.
2. Project Management Professional (PMP) certification strongly preferred
3. Demonstrated ability to successfully lead organizational change.
4. Previous experience with formalized stage & gate processes.
5. Experience working in non-profit, government, higher-education, or other complex
management/governance environment.
6. Demonstrated success influencing without authority.
Work Type:
Full Time: 100%
It is anticipated this position will be remote and requires work be performed at an offsite, non-campus work location.
Appointment Type, Duration:
Terminal, 20 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding
Salary:
Minimum $93,000 ANNUAL (12 months)
Depending on Qualifications
Additional Information:
The anticipated duration of this position is through December 31, 2024. There is the possibility of extension beyond that date based on unit needs.
The Administrative Transformation Program (ATP) is hiring for multiple vacancies across transformation areas (Finance, Human Resources, Research Administration, and Information Technology). By applying to this position, applicants may be considered for vacancies in all transformation areas. Current job opportunities with ATP can be found here: https://atp.wisconsin.edu/join-the-team/.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply:
To begin the application process, click the “apply now” button. Please submit a resume and cover letter detailing your related work experience and professional background to the qualifications and duties in this job description.
Contact:
Daniel Mccusky
daniel.mccusky@wisc.edu
608-263-2482
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Manager III (Inst)(AD024)
Department(s):
A02-GENERAL SERVICES/A0201/G SERV/ATP
Employment Class:
Academic Staff-Terminal
Job Number:
276511-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Applications Open: Mar 27 2023 Central Daylight Time
Applications Close: