Senior Specialist, Project & Portfolio Management

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us Position Summary: The Project & Portfolio Coordinator role is responsible for the collection, analysis, and communication of information on projects and other improvement initiatives at the manufacturing site to facilitate prioritization and allocation of resources to projects in alignment with strategic objectives. Responsibilities include supporting the intake and approval process for new project requests and well as maintaining and reporting on data for in flight projects at the site. This position may also support project communication and coordination activities. This position will report in through the site Project Management Office (PMO) and will work closely with business leaders, managers, and subject matter experts across a variety of functions such as Manufacturing, Quality, MS&T, Supply Chain, Facilities & Engineering, Information Technology and Operational Excellence. Key Responsibilities Manage the agenda, meeting materials, and follow up actions for the site project portfolio management meetings Work with project sponsors, project leaders, and project managers to collect and enter key information on new project requests Maintain accurate project portfolio data through ongoing analysis, education, and active collection of data from business leads, project owners and project managers Prepare reports of project portfolio data as requested for site leaders and organizational stakeholders to drive decisions and advance projects as well as for general awareness across the site Use knowledge of current portfolio activities and site capabilities to analyze and provide insights on new project requests including portfolio risks, constraints, and opportunities Work with the PMO leader to develop, roll out, and refine portfolio processes including development and delivery of guidance documents, training, and coaching to new and existing users Maintain an organized and accessible library of portfolio project documentation Assist as needed in documenting, maintaining, and reporting of project management data such as issues/risks, project status and action items Support meeting planning and facilitation by scheduling meetings, tracking attendance, and distributing agendas and meeting notes Support the planning and delivery of minor projects, work products or sub-teams Facilitate overall project communications through build out/maintenance of information on the project SharePoint repository Promote a culture of collaboration, cross-functional problem solving and continuous improvement Support the onboarding of new PMO resources and project leaders Participate in and lead other PMO team-based assignments Qualifications & Experience Required Bachelor’s degree or equivalent experience preferably in engineering, science, information technology, business, or a related field 3+ years of relevant business experience preferably in life sciences Basic knowledge of financial, operational, and business management principles Excellent verbal and written communication skills Able to interact and communicate effectively across multiple functions and reporting levels Able to manage time and tasks independently across competing priorities in order to meet target dates Highly proficient in Microsoft Office & Outlook, Teams with experience using SharePoint 1 year project coordination or project portfolio management experience Awareness and interest in project management processes and methodologies. Exceptional organizational skills for efficient management of a high volume of information Strong analytical and reasoning skills with high attention to detail and follow up Comfortable working in a rapidly changing environment. Able to prioritize across competing demands. A passion for learning and improvement including demonstrated action to advance project management and/or project portfolio management proficiency A team player who builds positive relationships and contributes to a collaborative project team and PMO work environment Preferred Experience with Smartsheet and/or MS Project. Project or portfolio management training or work towards CAPM/PMP or similar certification Experience with resource management tools and/or enterprise portfolio management tools Experience with data collection, analysis and trending including developing of reports and/or dashboards Experience working in biopharma, cell therapy, Good Manufacturing Practices, FDA regulated, or other regulated environments is a plus. Experience with business case development including ROI The starting compensation for this job is a range from $75,000 – $95,000, plus incentive cash and stock opportunities (based on eligibility). The starting pay takes into account characteristics of the job, such as required skills and where the job is performed. Final, individual compensation is decided based on demonstrated experience. For more on benefits, please visit our BMS Careers site. Eligibility for specific benefits listed in our careers site may vary based on the job and location. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program. Why You Should Apply Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. BMSCART VETERAN If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ “, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. On-site Protocol Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture. COVID-19 Information To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S. BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.