Stella-Jones is seeking someone with exceptional organizational skills, strong attention to detail and has a natural ability to multi-task. The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.
Stella-Jones is North America’s leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.
Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.
Responsibilities:
- Coordinate, organize and perform general administrative/reception duties to include excel input, copying, answering telephones, and filing as needed.
- Directs all walk-in traffic. Keeps track of outgoing truck logs and sign ins.
- Gathers, sorts, and distributes incoming and outgoing mail within the department.
- Shipping – Creates CN shipments in EDI and invoices. Also invoices for freight on Revenue cars.
- Prints BOL and does invoicing on outgoing truck loads.
- Submit payroll hour information to temp agencies.
- Enters CREO shipments and invoices, then reconciles at month end.
- Maintains spreadsheet on employee attendance & points.
- Maintains/updates employee bulletin boards.
- Does overtime report for month end.
- Maintaining department files.
- Performs other related duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualifications:
- Education: One to two years related experience and/or training; or equivalent combination of education and experience.
- Experience: Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional corporate office environment.
- License/Certification: NA
Knowledge, Skills and Abilities:
- Microsoft Suite, including Excel, Word, and Outlook, SAP Software
- Excellent written and verbal communication Skills
- Attention to detail and accuracy
- Ability to multi-task
Employee Benefits:
As a Stella-Jones employee, you will have access to excellent benefits and incentives including:
- The security of working for a company designated as an essential workplace
- Comprehensive total benefits package with 3 medical plans to choose from
- Several company-paid benefits including:
- Dental and Vision coverage
- Life insurance and Accidental Death & Dismemberment (AD&D) policies
- Long-Term Disability Coverage
- Access to a robust employee assistance program
- Competitive compensation
- Annual bonus program opportunity
- 401(k) savings plan with generous Company match (150% on the first 4% deferred)
- 2 weeks paid vacation and 9 holidays
- Career advancement opportunities
- Ability to purchase Company stock
Equal Opportunity Employer/Veterans/Disabled
Other details
- Job Family Administration
- Pay Type Hourly
- Hiring Rate $18.00
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