Company Description
We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.
We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.
Job Description
What we’re looking for:
New Hope Network is seeking an entry-level Show Coordinator for its health & nutrition digital and in-person events, specifically Natural Products Expo West and Expo East. The Show Coordinator will support and execute various parts of the events to help drive the efficiency and growth of the events. This position is best suited to a creative, self-motivated, and confident individual who has a strong ability to multitask, is happy to work individually and as part of a team, and who is willing to fully immerse themselves in the events community.
Job Responsibilities:
Participate in an engaged and empowered team
- Collaborate on long and short-term goals for the group to support the company, department, and market vision
- Manage structured and unstructured communication to ensure clarity around group goals, identification of opportunities and challenges and tracking against timelines, and show requirements
- Provide opportunities for growth, empowerment, accountability, and cohesion of the team
- Develop an understanding of the markets we serve and deliver events in line with these communities
- Oversee and monitor workflow, adjust load as necessary and appropriately resource for scale
Manage operational expenses and revenues for optimal results
- Gather competitive proposals
- Negotiate with potential suppliers
- Submit annual budget, monthly forecasts, and financial information on schedule and as needed
- Control show expenses while maintaining the best possible presentation and service
- Pay applicable vendors
- Follow centralized accounting and department process
Work closely with Show Director to deliver consistently high performing products and services
- Meet defined timelines
- Always strive to “under promise and over deliver”
- Increase opportunities for revenue and profit growth
- Collaborate on the development of show policies
Develop relationships with venues/vendors that facilitate efficient, effective achievement of product and client objectives
- Provide input for RFPs that addresses the unique needs of each event, i.e. costs, market need, program flow, etc
- Communicate contract obligations and inclusions as appropriate to internal teams
- Be a source for overall questions and clarification
- Develop relationships that support effective communication and exceptional results
- Evaluate vendor performance on an ongoing basis, proactively address opportunities
- Work as an interface to ensure the show is professional, problems invisible to (most) internal and external customers
Specific Areas of Responsibility:
- Execute client experience and offering in show feature areas
- Execute fulfillment and manage client service for partner and exhibit hall participation opportunities, fulfillment of event marketing (client service on event marketing opportunities to be managed by exhibitor service representatives)
- Create logistics & specifications documents
- Set-up & maintain upload and promotional opportunities tools
- Ensure proper client listings and execution of sales inclusions/specifications
- Manage affiliate meeting requests
- Manage meeting room inventory, assigning, and logistics
- Produce opportunities according to requirements defined in partner documentation
- Traffic logos, photos, descriptions, barters/Trades/Non-profits
- Manage logistics for Barters/Trades/Non-profits
- Provide requirements for programs and ensure fulfillment with appropriate budget and associated check requests
- Create check requests for Non-profits/Partners/Barters
Qualifications
Qualifications & Experience:
- Minimum of 2 years experience in marketing, Tradeshow events and sponsorship management.
- Requires strong time and project coordination skills; ability to change course midstream is essential.
- Bachelor’s degree in related field (preferably event planning, marketing, hospitality, and/or business).
- This position is entry level and would be the perfect opportunity for a recent college graduate or anyone with a few years in the events industry.
- Highly organized, detail oriented and able to execute demanding, simultaneous, multi-show deliverables in a mutable environment.
- Requires strong communication skills, professionalism, positive attitude, and ability to work with clients, vendors, and internal team members.
- Ability to work independently as well as part of a team while delivering accurate and on time results.
- Travel to conferences and tradeshows is approximately 2-4 times per year.
- Must be able to be on your feet for 12+ hours per day during shows.
Additional Information
We offer:
- Competitive Compensation Package
- Access to LinkedIn Learning and other development/training opportunities
- Health and Wellness Benefits (medical, dental, eye)
- 401K and Matching
- Employee Stock Purchase Program
- Generous PTO policy
- Work-life balance
- Additional discounts through various partnerships
The pay range for this position is $46,750 – 55,000 depending on experience.
We know that sometimes the ‘perfect candidate’ doesn’t exist, and that people can be put off applying for a job if they don’t fit all the requirements. If you’re excited about working for us and have most of the skills or experience we’re looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.