SITE COORDINATOR – Adult Activity Center Services
Community Services/ Senior Health Insurance Benefits
This posting will be open until filled.
General Statement Of Duties: Promotes, implements and evaluates grant funded programming that supports older adults and helps them maintain their independence in the community. Works closely with the Adult Services Recreation Coordinator and Volunteer Program Coordinator to ensure effective program management. Completes other job-related work as required.
Distinguishing Features Of The Class: An employee in this classification is responsible for implementing grant funded programs for older adults in the community. This position may assist persons with low socioeconomic circumstances to access free and low cost services provided at the Adult Activity Center. Work requires the understanding and application of concepts based on integration of marginalized individuals into an inclusive setting. Work is performed under the supervision of the Special Events and Program Operations Program Manager. Supervision is not normally a responsibility of this position; however, incumbents are responsible for scheduling, educating, training and observing staff performance and providing input to their immediate supervisor.
Examples Of Essential Duties Performed: (Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)
- Schedule and implement grant funded services for current social and health services programs. These social and health services include health benefits assistance, tax preparation service, preventative health services, and other need based services.
- Evaluate programs for participation, effectiveness and community need.
- Complete necessary paperwork associated with services at the Adult Activity Center. Maintain appropriate records and prepare reports related to services, including ongoing tracking and documentation.
- Serve as an additional liaison for the Adult Activity Center Community including documenting concerns, communicating changes.
- Primary program contact for Senior Health Insurance Benefit Program. Works with customer service and volunteers to implement the program.
- Collaborate with the Volunteer Program Coordinator to maintain volunteer hours and registration in Galaxy Digital.
- Identify supplies required for services of the Adult Activity Center.
- Provide assistance and problem-solve with staff, volunteers and community members in service areas. Direct and support subordinate employees by outlining goals and objectives frequently and setting priorities.
- Schedule staff and volunteers.
- Work with coordinators and volunteers to provide successful interactions, good internal customer service, listening and coaching skills.
- Work to create a safe environment for staff and community members. Assess the environment for risks and correct non-safe conditions. Report all work-related employee and community member incidents.
- Provide assistance to staff, volunteers, community members and/or care providers regarding services or support options.
- Respond to a variety of inquiries and/or complaints from participants and the general public.
- Collaborate with the Adult Services Recreation Coordinator to schedule district transportation as needed for services.
- Report cases of suspected abuse to supervisor and contact Senior and Disabled Services as necessary.
- Maintain confidentiality regarding any medical condition for patrons and follow all rules regarding Health Insurance Portability and Accountability Act.
- Schedule appointments with clients, volunteers and sites, and respond to voicemail messages.
- Implement the recruitment, certifying, screening, training, mentoring and recognition of services volunteers.
- Maintain program record keeping, and files for client contact sheets, enter data into external data management systems.
- Manage ongoing inventory of outreach materials and coordinate supplies for community presentations, health fairs and distribution materials for volunteers and staff.
- In collaboration with the Volunteer Coordinator, this position will organize and facilitate volunteer training including but not limited to; planning food and meeting setup. Act as information liaison on steps to become a volunteer.
- Perform other job-related duties or tasks as required.
DESIRABLE QUALIFICATIONS:
Knowledge: Considerable knowledge of health and social needs of older adults and safety precautions involved in program implementation. Considerable knowledge of the concepts and practices to integrate the older adult population; knowledge of record keeping; staff/volunteer training techniques. Knowledge of organizing and implementation, familiarity with volunteer management, planning special projects, problems solving skills, human relations skills, understanding of issues, problems and programs associated with aging.
Skills and Abilities: Basic first aid and CPR. Proficient technological skills including MS Office. Communicate effectively, both verbally and in writing. Strong organizational, time management and interpersonal skills. Works independently with accountability. Effective public speaker. Ability to work effectively and cooperatively with volunteers, community members, and other team members to support older adults to be successful with district services. Interest and ability to work effectively with older adults.
Physical Demands Of Position: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to 35 pounds on a regular basis such as boxes/bags of activity materials, books, etc. Manual dexterity and coordination are required over 50% of the work period while working with participants in activities and utilizing standard office equipment. Persons with special needs may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.
Minimum Education, Experience And Training: High School Diploma and one year experience in therapeutic recreation, senior care, community education, recreation or a related area. Previous experience working with older adults or marginalized populations or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
Preferred Education, Experience and Training: Associates degree and 2 years’ experience in older adult programming, community education, recreation or a related area. Currently certified as a Therapeutic Recreation Specialist.
Necessary Special Requirements: Possession of or ability to obtain current first aid and CPR certificates; possession of or ability to obtain a valid Oregon’s driver’s license; safe driving record; possession of or ability to obtain an Oregon Food Handler Permit. Because this job is considered safety sensitive, a drug screen test will be required prior to employment.
Position Type/Expected Hours Work: This is a 20-25-hour per week, seasonal non- benefited position position. Work hours and shifts are determined by the seasonal needs of the district based on services and other variables. Evening and weekend shifts are necessary to meet those needs as determined by the district.
Additional Information
Hours and Shift: Monday – Thursday 2:30 PM – 6:00 PM, Fridays 1:00 PM – 6:00 PM
Equal Opportunity Employer
Drug Free Workplace
Benefits
- Annual cost of living increase (as approved by the Board)
- Sick accrual; 1hr for every 30hrs worked
- Holiday Pay (time and a half) for any hours worked on district designated holidays
- Bonus pay ($100) for employees who work at least 500 hours between April 1 through September 30 or October 1 through March 31
- 50-percent discount on selected child care programs (see Policy Manual for restrictions)
- 25-percent discount on certain recreation programs and rentals
- All-Access Membership for employee. This provides access to group exercise; drop-in usage at Bob Keefer Center; fitness center usage at Bob Keefer Center and Willamalane Park Swim Center; Exercise on Your Own and water fitness classes; recreation swims; one round of golf per day at Camp Putt.
- All-Access Membership provided to household members at a discounted price of $15/month for youth, $25/month for seniors, and $35/month for adults.
- Free Wellness programs for employee
- Payroll direct deposit is available