JOB SUMMARY:
Staunton City Schools is seeking applications for a Special Education Secretary position beginning on or around August 15, 2023.
POST OFFER OF EMPLOYMENT REQUIREMENTS:
All offers of employment are contingent upon the successful completion of a background check, employment reference check, and receipt of the Child Abuse and Neglect Training Certificate.
Hiring Range: $39,000-45,000 DOQ/DOE.
12-month position.
Full Benefits Package.
Posting: Open Until Filled.
Staunton City Schools is an Equal Opportunity Employer (EOE) and is fully committed to the principles and practices of equal employment.
STAUNTON CITY PUBLIC SCHOOLS
POSITION DESCRIPTION
JOB TITLE: Special Education Secretary
LOCATION: Dixon Education Center
IMMEDIATE SUPERVISOR:
Director of Special Education
PAY SCALE: 2413
FLSA STATUS: Non-Exempt
SUMMARY:
The Special Education Secretary is responsible for providing clerical support to the Special Education Director and other identified Special Education staff.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
The minimum performance expectations include, but are not limited to, the following functions/tasks:
- Performs a variety of administrative and/or secretarial support activities for supervisor and assigned staff such as composing replies to correspondence on own initiative, responding to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor and investigating, evaluating and resolving problems within scope of position;
- Schedules, coordinates, and communicates with required personnel, families, and other agencies information regarding a variety of special education and related processes
- Manages, maintains, and provides technical support for multiple information systems, such as student information systems and education databases;
- Compiles, prepares, and submits a variety of reports containing confidential information within an established timeframe or deadline
- Manages monthly reimbursements and reports for local/federal grant; Maintains and tracks budgets for department; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor or assigned staff;
- Serves as liaison to employees, customers, outside agencies and the public concerning departmental information or complaints;
- Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff;
- Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department work procedure and operations;
- Plans and arranges conferences or meetings under general instructions from supervisor or assigned staff; communicates arrangements to appropriate individuals;
- Prepares correspondence, reports or other documents, corrects grammar, spelling and punctuation errors, and edits wording without changing intended message under the direction/guidance of the supervisor;
- Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed;
- Models non-discriminatory practices in activities;
- Serves as a back-up to the secretary as a receptionist, receives and greets persons or groups calling on building administrator(s); answers telephones, provides information, takes and dispatches messages and;
- Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices.
KNOWLEDGE, SKILLS AND ABILITIES:
Must possess knowledge of executive level support service management and be able to work under minimal supervision. Must have ability to exercise professional decorum. Must possess excellent typing and strong editing skills, including punctuation, grammar, and spelling. Must possess excellent organizational skills and the ability to handle details accurately. Ability to work effectively and maintain composure under pressure of short deadlines. Ability to complete routine memos and letters from general instructions. Proficient in filing and documentation management, electronic and paper-based. Ability to take accurate detailed notes while in meetings and transcribe to electronic formats. Proficient keyboarding and computer skills with Internet browsers, Microsoft Word, Excel, and Power Point programs. Must possess the ability to establish and maintain effective working relationships.
QUALIFICATIONS/EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience. Training in and fluency with and Microsoft Office® software required. Training in and fluency with Student Information Systems (PowerSchool) is preferred.
PHYSICAL DEMANDS:
This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.
WORK ENVIRONMENT AND ENVIRONMENTAL CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Daily personal and close contact with students is required. Regular contact with other staff members and parents is required.
ADA:
The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990.
This job description in no way states or implies that these are the only duties to be performed by this employee. The Special Education Secretary will be required to follow any other instructions and to perform any other related duties as assigned by the Director of Special Education or appropriate administrator. Staunton City Schools reserves the right to update, revise or change this job description and related duties at any time.
EVALUATION:
Performance of this job will be evaluated in accordance with the school board policy and administrative regulations on evaluation of support staff personnel.
Approved by: Chief Human Resources Officer and Director of Special Education
Date: 2023