Salary : $50,117.40 – $61,394.70 Annually
Location : Wylie, TX
Job Type: FULL TIME
Job Number: 2023-00050
Department: CITY MANAGER’S OFFICE
Opening Date: 09/12/2023
Closing Date: Continuous
General Summary
Why work for the City of Wylie?
The reason we exist is to serve our residents and guests. By combining our unique talents to ensure the preservation of the small town feel of our area, we are committed to building and sustaining a safe community where economic development and neighborhood enrichment can flourish while creating an unparalleled experience for all.
How we accomplish our mission:Leveraging the diversity of our workforce to continually think and do things differently, the City of Wylie invests in the development of our employees by providing them with a working environment that serves to enhance their personal happiness and elevate their professional goals.
Do you like coordinating events? Do you like working collaboratively with other entities? If so, this maybe the position for you! The City of Wylie has a brand new position of Special Events Coordinator now available and is seeking a dedicated and energetic person to fill this new role! Coordinates large and small community event and engagement programs that entertain, build awareness, and create unique experiences for the community. Assists in creating event promotional content.
SUPERVISION
Supervision is provided by the Marketing and Communications Director.
Salary requirement must be within posted range. Final salary offer will be determined by length of experience.
Essential Job Functions
- Plans, creates, coordinates, and implements activities and events for the City.
- Schedules, trains, and directs event staff and volunteers assigned to events.
- Develops and monitors project management timelines for pre-event and post-event planning.
- Purchases event supplies, equipment, and promotional items and ensures proper storage, use, and care of inventory.
- Collaborates with marketing team to identify and develop event marketing plans and strategies.
- Basic ability to create/design meaningful content on social media or other platforms, including writing and editing, and promoting City events.
- Creates and maintains registration forms, event manuals, calendars, and other administrative documents.
- Create digital images, such as digital photography and video, live stream and infographics of City events for publication and other marketing purposes.
- Adheres to procurement and risk management policies by seeking quotes from vendors, collecting and verifying required insurance certificates, obtaining proper permits and inspections, and ensuring timely payments.
- Researches and evaluates trends and changes in the community to develop new events or modify existing programming based on department and division goals and community needs.
- Collaborates with other departments to establish effective safety and security measures.
- Establishes and maintains effective working relationships with those contacted in the course of work including business prospects, local businesses, City and other government officials, community groups, and the general public.
- Prepares and monitors annual budget.
- Prepares, implements, and develops detailed cost analysis for each event.
- Operates a motor vehicle in carrying out the business of the department and the City.
- Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all.
- Acts in a civil, respectful manner at all times to management, co-workers and others.
- Performs other duties as may be assigned.
Minimum Job Requirements
Bachelor’s Degree and two or more years of related professional experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Valid Driver’s License, with a driving record that meets City guidelines. Must have Texas Driver’s License within 60 days of hire. Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire.
Physical Requirements/Work Environment
PHYSICAL STRENGTH REQUIRED:
Moderate: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
PHYSICAL ACTIVITIES REQUIRED:
Bending Carrying Driving Handling
Hearing Lifting Pushing/Pulling Reaching
Sitting Standing Twisting Vision
Walking
PRIMARY WORK ENVIRONMENT: Indoors
SHIFT WORK: No
CALL-OUT: No
- Retirement benefits with Texas Municipal Retirement System. Contributions by payroll deduction. Employee contributes at 7% level. City matches 2-1. Mandatory.
- Deferred compensation – Nationwide and Edward Jones. The City does not contribute. Employee contributions by pre and post-tax payroll deduction. Optional.
- Health/Dental/Vision/Prescription insurance PPO plan. City pays full premium for employee, approximately 47% of dependent premium.
- Flexible Spending Account – allows for pre-tax deduction for eligible medical expenses as well as dependent care expenses. Optional.
- Life insurance – 2x annual salary through New York Life. Fully paid by City and 1x annual salary through TMRS.
- Long-Term Disability for all full-time City employees.
- Twelve paid holidays: New Years Day, Martin Luther King Day, Good Friday, Memorial Day, July 4th, Labor Day, Veteran’s Day, Thanksgiving Day and Friday following, Christmas Eve, Christmas Day and one floating holiday.
- Vacation/Sick leave accrues each full pay period.
- Sick leave conversion to vacation leave (once per year in January).
- Bereavement leave, military leave, jury duty leave.
- Longevity pay.
- Workers’ compensation benefits
- Tuition reimbursement – $2,000 per year.
- Direct Deposit – City of Wylie Payroll will deposit employee paycheck to any bank accepting wire transfers.
- Family and Medical Leave Policy as described by federal legislation.
- Free Recreation Center employee membership.
- City pays every two weeks. (26 pay periods per year)
01
The supplemental questions are a very important first step in our screening process. Therefore, you are required to complete these questions so that we may initially determine your eligibility for this position. A lack of detail and explanation in the supplemental questions and in your application may result in disqualification for this position. This means you will be ineligible for further consideration in this recruitment process. Please check “yes” to confirm that you have read and understand this statement.
- Yes
- No
02
Do you have a valid Driver’s License?
- Yes, I have a valid Driver’s License.
- No, I do not have a valid Driver’s License.
03
What is your highest level of education?
- No High School Diploma or equivalent
- High School Diploma or equivalent
- Some College
- Associates Degree
- Bachelor’s Degree
- Master’s Degree
- Ph.D.
- Juris Doctorate
04
Are you currently an employee at the City of Wylie?If you are applying for a position within your current department, the Internal Transfer Request IS NOT required. If you are applying for a position within another department, you must submit a completed Internal Transfer Request to Human Resources, prior to submitting your application. Your application will not be forwarded to the hiring manager until you have submitted the completed Internal Transfer Request.(Employee Handbook, Section 23: Transfers, Promotions & Interim Pay: “Current employees must submit an online application or a resume as well as an Internal Transfer Request to Human Resources for consideration.”)Please request a link to the Internal Transfer Request form from HR.
- Yes, I am currently an employee at the City of Wylie
- No, I am not currently an employee at the City of Wylie
05
Please select all the software programs with which you are familiar.
- Google Suite
- Google Docs
- Google Sheets
- Gmail
- Google Calendar
- Google Meet
- Google Slides
- Microsoft Excel
- Microsoft Publisher
- Microsoft Word
- Microsoft PowerPoint
- Incode
- Acrobat Pro
- NEOGOV Insight
- Laserfiche
- Canva
06
What level of a user would you describe yourself as with Google Suite products Docs, Sheets, and Slides?
- Basic
- Intermediate
- Expert
07
What level of a user would you describe yourself as with Microsoft Office products Word, Excel, and PowerPoint?
- Basic
- Intermediate
- Expert
08
Please indicate your length of experience using Google Business Suite.
- None
- Less than one year
- One year to less than three years
- Three years to less than five years
- Over five years
09
Do you have at least three (3) years of experience in marketing, communication, journalism, public relations, public outreach or a related field?
- Yes
- No
10
If you answered yes to having three (3) years of experience in marketing, communication, journalism, public relations, public outreach or a related field, briefly explain your experience. If you answered no, please respond with N/A.
11
Do you have knowledge of online marketing and advertising techniques?
- Yes
- No
12
Have you ever worked for a city/municipality?
- Yes
- No
13
If yes, please list which city, dates of employment and position. If no, please type N/A.
14
Have you worked anywhere else other than the positions listed on your application?
- Yes
- No
15
If you have worked anywhere else other than the positions listed on your application, please describe below.
16
Please take this opportunity to review your responses to the supplemental questions. Ensure that the qualifications stated above can be cross-referenced with the qualifications in your application. Your application may not be considered for further review if you have failed to show details of where the minimum qualifications are met.By agreeing to the statement below, you are confirming that you understand this statement, have reviewed your responses to the questions for accuracy and verify that your responses accurately describe your current qualifications.
- I verify that all of my responses to the supplemental questions are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do no support one or more of my responses to the supplemental questions that my application may be disapproved and/or I may be removed from consideration.
Required Question