Salary: $24.14 – $33.79 Hourly
Location : Frisco, TX
Job Type: Full Time
Job Number: 202301544
Department: Parks & Recreation
Division: RECREATION
Opening Date: 06/20/2023
Summary
Under general supervision of the Special Events Supervisor, the Special Events Coordinator coordinates events and engagement programs to encourage play, build awareness, and create unique experiences for the community. Assists with logistics management, purchasing and rentals, staff and volunteer scheduling, event design, and coordinating required services with other divisions, departments, and organizations. Assists with efficient project management, administrative tasks, and providing customer service for participants.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.
Essential Job Functions & Other Important Duties
- Creates, executes, and evaluates innovative park, recreation, arts, and cultural events to forward the mission and vision of Play Frisco.
- Maintains project management plans and timelines for assigned festival and event duties.
- Assists in managing the onsite event load-in, operations, and load-out by following event plans, resolving problems, and ensuring safety of guests, staff, and vendors.
- Assists with selecting, contracting, coordinating, and monitoring professional-service and equipment-rental contractors.
- Purchases event supplies, equipment, and promotional items and ensures proper storage, use, and care of inventory.
- Assists participants, vendors, and assigned sponsors with registration and payments.
- Collaborates with marketing team to identify and develop event marketing plans.
- Edits special event webpages and monitors social media and newsletter communications to ensure information is accurate.
- Creates and maintains registration forms, event manuals, calendars, and other administrative documents.
- Schedules, trains, and directs event staff, park operations assistance, and volunteers assigned to events.
- Adheres to procurement and risk management policies by seeking quotes from vendors, collecting and verifying required insurance certificates, obtaining proper permits and inspections, and ensuring timely payments.
- Researches and evaluates trends and changes in the community to develop new events or modify existing programming based on department and division goals and community needs. Helps evaluate each event to ensure goals are met and what adjustments should be made.
- Attends scheduled planning meetings and work sessions and represents Special Events and the Cultural Affairs Division at assigned committee meetings.
- Assists in evaluating and implementing internal and external policies and procedures that enhance the efficiency and safety of events.
- Completes local professional training and certification opportunities as assigned by Special Events Supervisor.
Other Important Duties:
- May be required to work extended hours including early mornings, evenings, weekends, and holidays.
- May assist in developing, planning, implementing, and working special events.
- Travels to inspect facilities, oversee recreational programs and activities, and to attend meetings, conferences, and training.
- Participates in the promotion of department’s facilities, programs, and services.
- May need to provide CPR and First Aid and prepare incident reports.
- Performs other related duties as assigned.
- Regular and consistent attendance for the assigned work hours is essential.
Knowledge, Skills, and Abilities:
- Knowledge of park, recreation, culture, and art event planning and programming.
- Knowledge of City policies and procedures.
- Knowledge of customer service practices and procedures.
- Knowledge of money handling practices and purchasing procedures.
- Ability to coordinate and manage large groups of volunteers and event staff.
- Ability to develop creative and innovative events and programs.
- Ability to problem solve unforeseen issues before and during events.
- Proficiency in the use of computers and related equipment, hardware and software applicable to area of assignment.
- Skill in effective oral and written communications.
- Skill in monitoring departmental health and safety policies and procedures.
- Skill in prioritizing, tracking, and managing multiple projects, assignments and duties.
- Skill in resolving customer complaints and concerns.
Job Requirements
Education, Experience, and Certifications/Licenses:
- Bachelor’s Degree in in Event Management, Recreation Studies or related field and two (2) years’ experience in the recreation field or equivalent combination of education and experience.
- One (1) year supervisory or lead worker experience preferred.
- Must possess current CPR and First Aid Certification within six months from date of employment and be able to perform CPR and/or first aid as needed.
- Must pass a pre-employment drug screen, criminal background check, and MVR check.
- Must possess a valid State of Texas Driver’s License.
Environmental Factors & Conditions/Physical Requirements
- Work is performed in office and at special events in indoor and outdoor venues, parks, aquatic facilities, and stadiums.
- May be subject to exposure to air and water borne pathogens, body fluids, and infectious diseases when applying CPR, First Aid or cleaning facilities.
Physical Demands:
- This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources.
(X = Required to perform essential job functions)Physical Activities
Physical Activities
Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching. XPushing – use upper extremities to press against objects with force, or thrust forward, downward, outward. Climbing – ascending, descending ladders, stairs, ramps, requires body agility. XReaching – extending hands or arms in any direction.XCrawling – moving about on hands, knees, or hands, feet. Repetitive Motion – substantial movements of wrists, hands, fingers. XCrouching – bending body forward by bending leg, spine. XSpeaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. XFeeling – perceiving attributes of objects by touch with skin, fingertips. XStanding – for sustained periods of time. XFingering – picking, pinching, typing, working with fingers rather than hand.XStooping – bending body downward, forward at waist, with full motion of lower extremities and back. Grasping – applying pressure to object with fingers, palm. Talking 1- expressing ideas by spoken word XHandling – picking, holding, or working with whole hand. Talking 2 – shouting to be heard above ambient noise. Hearing 1 – perceiving sounds at normal speaking levels, receive information. XVisual Acuity 1 – prepare, analyze data, transcribing, computer terminal, extensive reading.XHearing 2 – receive detailed information, make discrimination in sound. XVisual Acuity 2 – color, depth perception, field of vision.XKneeling – bending legs at knee to come to rest at knees. Visual Acuity 3 – determine accuracy, neatness, observe facilities/structures.XLifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back. XVisual Acuity 4 – operate motor vehicles/heavy equipment.XMental Acuity – ability to make rational decisions through sound logic, deductive reasoning. XVisual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts. Pulling – use upper extremities to exert force, haul or tug. XWalking – on foot to accomplish tasks, long distances, or site to site. X
Work Environment:
- Work performed is primarily:
(X = Primary type of work performed)
Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.XMedium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects Very heavy work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.
Equipment and Tools Utilized:
- Equipment utilized includes personal computer, cell phones/ticket scanners, copier/scanner, and other standard office equipment, AV/Sound/Movie equipment, cleaning supplies, tents, golf carts, generators, general event equipment, and department vehicles.
01
Do you have a bachelor’s degree in Event Management, Recreation Studies, or related field and two (2) years’ experience in the recreation field or equivalent combination of education and experience?
- Yes
- No
02
This position is required to work scheduled events at night, on weekends, and some holidays. Are you willing and able to commit to this schedule?
- Yes
- No
03
Do you have at least one (1) year supervisory or lead worker experience?
- Yes
- No
04
What makes a team successful?
05
Describe your experience in creating, implementing, and evaluating special events and programs.
Required Question