Special Events, Program Coordinator

Salary: See Position Description

Location : Pittsburgh, PA

Job Type: CS Non-Competitive, Full Time

Job Number: 23-00237

Department: Parks & Recreation

Opening Date: 05/18/2023

Closing Date: 6/8/2023 4:00 PM Eastern

FLSA: Non-Exempt

Bargaining Unit: 07

POSITION SUMMARY

Coordinates and assists in the planning and implementation of a variety of Citywide special events and community-based programs for the Pittsburgh community, by fostering public/private partnerships and fund development.

Department: Parks & Recreation

Salary: $50,005 per year.

Union: This position is included in the Recreation Teacher’s Union, Service Employees International Union, Local #668, meet and discuss unit and will be filled in accordance with the provisions of the Memorandum of Understanding.

Union Bid Form: None required.

Civil Service Classification: Non-Competitive

Requirements

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

A completed online City of Pittsburgh Employment Application, including your online Employment Profile Data. (Education and Work Experience).
Completed online City of Pittsburgh Supplemental Form questions for this position.
A resume, to be submitted online.
Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
- Click to view a map of City of Pittsburgh neighborhoods.
Applicants must comply with the City of Pittsburgh’s COVID-19 vaccine mandate.
A current, valid Class C Pennsylvania Motor Vehicle Operator’s License at the time of filing application or prior to appointment, which must be maintained throughout employment. Written requests for a special accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.
Must obtain the Pennsylvania Act 153 Clearance prior to appointment.
Candidate selected to fill the position must obtain CPR Certification within one (1) year of the date of hire and maintain the certification throughout employment.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver’s license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered.)

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements: Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience which includes each of the following: designing, implementing and coordinating special events programs. (Full-time is defined as 32 hours or more per week. Less than full-time experience will be calculated on a pro-rated basis.)

EDUCATION/TRAINING: The application must clearly show a Bachelor’s Degree in Public Administration, Marketing, Sport Administration, Hospitality/Tourism, Communications or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is five (5) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

CIVIL SERVICE EXAMINATIONS

Civil Service Examination(s): If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

Written: None required for this position.
Performance: None required for this position.
Medical: Required.

POSITION DUTIES

Plans, coordinates, administers, implements and evaluates a variety of approved special programs and events for community based special events (e.g., Farmers Markets, Riverview 5K, Reservoir of Jazz etc.).
Researches and identifies new events and programs and makes recommendations for implementation.
Coordinates efforts and serves as a liaison between the private sector, other City departments and/or agencies, state and federal agencies, community groups and/or individuals regarding services and programs.
Develops, recommends and implements operating budget for existing and proposed programs as assigned; monitors program revenues and expenditures as assigned.
Identifies program needs; plans and prepares work orders and coordinates logistical support requirements for assigned special events/programs or sports/fitness programs.
Researches and evaluates assigned programs to make necessary adjustments regarding program structure and cost effectiveness; reports findings to immediate supervisor.
Coordinates and produces printed promotional information, educational materials, press releases, public service announcements and advertisements for distribution to the public and the media.
Ensures that programs adhere to guidelines and contracts and makes on-site inspections as requested or required.
Assists in securing financial assistance for programs through grants, sponsorships, etc; maintains documentation regarding assigned fundraising efforts.
Transports equipment for special events and lifts heavy boxes as requested or required.
Develops and administers contracts, leases and other documents (e.g., RFP’s, bids for services, supplies and equipment orders, etc.) related to assigned programs.
May manage comprehensive computer data bases and related spreadsheets and software.
Develops, recommends and implements approved long-range marketing strategies for assigned programs.
Attends approved training programs, staff meetings, etc. as requested.
Administers cardiopulmonary resuscitation to victims in distress as needed.
Works weekends, evenings and holidays as needed or assigned.
Performs other duties as requested or required.

Full-time City employees receive a comprehensive benefit package including:

Health, Dental and Vision Benefits
Pension
Voluntary Deferred Compensation Plan
Tuition Reimbursement
Paid Holidays
Paid Vacation
Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

Does your application show one (1) year of full-time experience which includes each of the following: designing, implementing and coordinating special events programs?

If yes, please briefly describe the experience and number of years. If no, please indicate with N/A.

Does your application clearly show a Bachelor’s Degree in Public Administration, Marketing, Sport Administration, Hospitality/Tourism, Communications or a related field?

Do you have a current, valid Pennsylvania Motor Vehicle Operator’s License (Class C – regular) or a current valid driver’s license from another state or the U.S. Armed Forces?

Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

Did you read and understand that Pennsylvania Act 153 Clearances are required prior to appointment?

Did you read and understand that applicants must obtain CPR/AED and First Aid Certificates within six (6) months of date of hire and maintain throughout employment.

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

Did you read and understand that you must submit OFFICIAL documentation to the Department of Human Resources & Civil Service to verify any of your post secondary education/training?

Due to the City of Pittsburgh’s COVID-19 vaccine mandate, the City of Pittsburgh requires all employees to be vaccinated against COVID-19 .Do you agree to provide proof of vaccination if you are selected to fill this position?

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