Job Summary:
The School of Computer, Data & Information Sciences (CDIS) focuses on world-leading research and education at the intersection of technology and humanity. Computing and data permeate every aspect of society from agriculture to tourism, medicine to manufacturing and everything in between. The school is a first-of-its-kind collaboration created in 2019 that brings together three highly regarded departments – Computer Sciences, the Information School and Statistics. CDIS is home to nearly 5,000 students and includes both the largest undergraduate major and the fastest growing major at UW-Madison (Computer Sciences and Data Science, respectively). With more than 20,000 alumni across the globe, CDIS graduates are highly sought-after digital pioneers who are driving transformation and addressing the world’s greatest challenges.
The Advancement Program Manager will report directly to the Director of Advancement and be responsible for developing new and impactful advancement initiatives with alumni and donors that will contribute to CDIS efforts to establish a national reputation for excellence and attract philanthropy. Projects and programs could include building engagement opportunities for both external (alumni, donors, parents) and internal (faculty, staff, students) stakeholders, assisting in the exploration and assessment of new academic programs, and/or advancing operations for the school. Projects and programs may include live or virtual events, process improvement, marketing strategies and/or proposal development.
Regular duties will include identifying and gathering stakeholders; capturing and managing project risks, action items, issues, and key decisions throughout the project lifecycle; providing status reports and assisting in developing the strategy and roadmap for the project.
This is an exciting opportunity for someone who enjoys varied projects with impactful responsibilities and is motivated to be part of a new and growing school on campus.
A successful candidate will be a solutions-oriented individual who excels in a fast-paced, team-oriented environment and enjoys building and creating new initiatives. Professionalism, attention to detail, excellent communication skills and the ability to work across many stakeholder groups is essential. This role will have regular contact with campus leaders, directors, faculty, and staff.
Responsibilities:
Coordinates management of multiple related projects and/or ongoing operations, which are directed toward a common objective. Monitors the cost, schedule, and performance of component projects and operations while working to ensure the ultimate success of the program.
- 20% Creates a program plan and structure, monitors progress and performance against the program plan, and identifies, resolves, or escalates program risks and issues
- 10% Leads and manages efforts to determine and coordinate the sharing of resources among component projects to the overall benefit of the program
- 10% Manages the activities of outside contractors and vendors to ensure they are integrated into the program and that the organization receives satisfactory standards of service
- 20% Facilitates the estimation of program costs, resources, and time required to complete the overall program, monitors activities and budgets, directs and leads component project manager activities for consistency and alignment, and works with program leadership to ensure these targets are met. Follows established change control processes if targets can no longer be met
- 10% Prepares regular reports to communicate the status of the program within and beyond the program team, communicates program goals, risks, and status with program executive level, program sponsors, and stakeholders, and develops and uses appropriate dashboards, measures, and reporting tools
- 10% Sets priorities, allocates tasks, and collaborates with project staff to meet program targets and milestones. Manages the change control process and acts as the mid-level decision making authority
- 10% Plans and directs implementation of advancement initiatives and programs in alignment with the strategic plan
- 5% Collaborates with unit leadership to deliver directed program messaging to internal and external audiences
- 5% Facilitates stakeholder meetings including agenda development, logistics management, and communications
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor’s Degree
Qualifications:
Required
– Five or more years of project management or related experience leading and developing initiatives
– Strong organizational skills and attention to detail and accuracy
– Excellent presentation and oral/written communication skills
– Ability to prioritize, coordinate, work independently, and reliably follow through on a wide variety of activities and tasks
– Ability to recognize and solve problems, meet deadlines, and make independent decisions as appropriate
– Experience managing and adhering to budgetary guidelines
Preferred:
– Previous experience in higher education specializing in alumni relations, fundraising, administrative, operations, or similar
– Experience leading large-scale or high-profile initiatives
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $85,000 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $85,000 – $121,000 depending on qualifications and experience. The full salary range for this position is $85,000 – $157,600. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; and retirement benefits.
How to Apply:
To apply for this position you will need to upload a cover letter and resume. References will be requested during the finalist stage. References will not be contacted without advance notice.
Cover letters will be used as a writing sample and to determine the best-qualified applicants. Thus your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.
For questions on the position, contact Stella Luong, stella.luong@wisc.edu.
Contact:
Stella Luong
stella.luong@wisc.edu
608-262-9966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Program Manager(AD025)
Department(s):
A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN
Employment Class:
Academic Staff-Renewable
Job Number:
276181-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Applications Open: Mar 15 2023 Central Daylight Time
Applications Close: Apr 2 2023 11:55 PM Central Daylight Time