Job Details
Job Location
Irvine Headquarters – Irvine, CA
Position Type
Full Time
Education Level
High School/G.E.D
Travel Percentage
Rarely
Job Shift
1st
Job Category
Logistics
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.
Summary
The Supervisor, Port Operations supports all functions of the Port Operations department, with an emphasis on analysis of all port processor communications, including invoicing, vehicle processing reports, and analytical and administrative support for the department. This position will guide, train, and assist with the professional development of subordinate staff.
Responsibilities
- Analysis of Port Processor Communications
- Support leadership in tracking and maintaining rates, conducting time studies, and completing invoicing
- Audit and reconcile backup data to ensure billing accuracy and processing efficiency
- Collaborate with supervisor/management on current issues and advise on remedies
- Track ITMS & manual billing accuracy for quarterly Club Elite KPI scoring
- Prepare departmental metrics results for presentation in required meetings
- Manage Payable Contract Updates
- Manage and update Work Order Codes
- Manage and update New Model Mapping
- Manage and update Quarterly Fuel Figures/Data
- Attend ad-hoc meetings in support of senior leadership as needed
- Analytical and Administrative Support
- Provide administrative support for management with high level projects, including the preparation of background/summary documentation
- Assist supervisor/management with research and analysis for Executive reporting
- Prepare reports, spreadsheets, and documents in support of Port Operations goals
- Develop reporting tools to track Operational efficiencies/deficiencies
- Status reports – Daily, Weekly, Monthly, Quarterly
- Compile projection reports
- Other Duties as Assigned
Compensation Range
$72,000- $80,000 annually
Benefits of working at Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short and Long Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Skills
- Proficient with Microsoft Office (Excel, Word, Outlook, Power Point), web navigation, file management, and general PC system required
- Must be knowledgeable of fundamental database management techniques and operational capabilities
- Must be able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
- Must possess great communication, planning, organizational, time management, and critical thinking skills
- Must be knowledgeable of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology
Education & Experience
- High School Diploma/ G.E.D. Required
- 2-4 Years of Experience in Business Administration
- Experience in Vehicle Processing and/or Logistics Preferred
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Lift/carry up to 20lbs
- Stand/walk
- Drive
- Travel rarely
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
- Typical office environment with low level noise exposure.
- Position is based out of the Irvine HQ office.
- Communication with employees and field partners will be primarily conducted via phone and email.
- Some travel required.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.