Summary
DCSA is seeking an experienced Supervisory HR Specialist (Performance & Awards) to lead the agency’s performance management and employee recognition division. Our performance management system is amid an evolutionary period, which requires a strong leader and change management agent. Don’t miss this opportunity to lead within a diverse workforce of highly capable, high-performing, and results-oriented personnel that are leading the way creating and sustaining top-notch workforce programs.
This job is open to
- Federal employees – Competitive service
Current or former competitive service federal employees.
- Federal employees – Excepted service
Current excepted service federal employees.
Clarification from the agency
This announcement is open to: Current federal employees in the Excepted and Competitive Service. This announcement will close once 100 applicants have applied or on the closing date, whichever comes first.
Duties
As a Supervisory HR Spec. (Performance & Awards) you will be responsible for the following duties:
- Serves as DCSA’s lead for Performance Management and Employee Recognitions programs.
- Chief architect in executing annual performance management and award cycles.
- Focal point for all updates to processes and the change management initiatives that coincide with processes optimization and modernization.
- Manages the team that carries out these processes and ensures program goals are set and achieved.
- Represents DCSA on various IC interagency working groups dealing with issues that touch upon performance management, employee recognition, and strategic working planning.
Additional duties include:
- Provides guidance and technical assistance to managers, supervisors, and employees on specific topics, questions, complaints, or issues, related to performance management, performance-based compensation, employee recognition, and other human resource policies and procedures. Provides analytical and administrative support to DCSA’s policies and business processes. Develops and conducts training regarding specific topics for managers and employees. Provides program management for the DCSA Performance Management, Performance-based Compensation and Awards Programs. Facilitates the performance management life cycle ensuring that supervisors, managers, and employees complete program requirements.
- Develops and maintains policies, facilitates the approval processes, manages the awards budget, facilitates the awards approval processes, manages the awards budget, and facilitates the Director Awards Program. Provides advice, counsel and/or instruction to those seeking to recognize employees via the awards process. Develops and provides training to managers and supervisors; plans and carries out special studies or projects; and prepares findings and analyzes all necessary staff work to implement approved recommendations. Continuously evaluates the program, procedures, and methods through past performance, customer feedback, and leadership guidance. Analyzes data and identifies existing and potential program areas. Translates findings into specific actions, including new or revised policies, program requirements, guidance training, or other appropriate measures.
- Oversees the sustainment and continued progress and communication of the Defense Civilian Intelligence Personnel System (DCIPS). Assists the HCMO leadership and division chiefs in providing DCSA customers with a full range of operational human capital management programs as they relate to DCIPS to include: developing and communicating high-level staff plans and strategy and reviewing and improving the effectiveness of those plans and strategies; providing workforce planning expertise throughout all levels of the institution; translating the operational planning and performance framework into the workforce capabilities required to deliver business outcomes; and ensuring the HCMO practice and policy is reviewed against external benchmarks and trends and aligned to the Agency’s strategic direction and priorities.
- Develops short-, medium-, and long-range goals and objectives and supporting time-phased action plans to achieve goals. Initiates and conducts analytical studies of problems which may affect mission accomplishment. Provides positive, aggressive leadership in the formulation, execution, and management of current programs as well as new program initiatives.
- Monitors, analyzes, and interprets new laws, regulations, Executive Orders, directives, and other policy issuances. Adapts higher level guidance to DCSA’s specific corporate goals via discrete policies and procedures. Specifically interprets DoD, OPM, DCIPS and Office of the Director of National Intelligence (ODNI) issuances and other related human capital management statutory, regulatory, and policy guidance as it applies to DCIPS and DCSA missions and functions. Tracks and assists in the timely implementation of DoD, IC, and DCIPS human capital management policies, and working with division chiefs, helps promulgate DCSA policies, procedures, guidance, and programs.
- Responds to high-priority/time-sensitive projects and initiatives. Responds to Director and Deputy Director, DCSA; the DCSA Chief Operating Officer; and the Chief and Deputy Chief, HCMO and in doing so provides authoritative responses and papers on HCMO policies, practices, and programs. Projects may involve interaction with appropriate officials both internal and external to DCSA, IC, and/or to DoD.
- Represents the Chief of HCMO on various IC interagency working groups dealing with issues that touch upon human capital management. These may include strategic planning, organizational development, change management, public/private partnerships, liaison with professional societies, and similar issues or subjects. These engagements are with DCSA Leadership at agency headquarters and through Department of Defense working groups at the Pentagon.
Requirements
Conditions of Employment
- Must be a US citizen
- Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
- Resume and supporting documents received by 11:59PM EST will be considered
- This is a Drug Testing designated position
- Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
- Work Schedule: Full Time
- Overtime: Occasionally
- Tour of Duty: Flexible
- PCS (Permanent Change of Station): Not Authorized
- Fair Labor Standards Act (FLSA): Exempt
- Financial Disclosure: Not Required
- Telework Eligibility: This position is telework eligible, but is not a full time telework position. The incumbent will be required to report to the office on a routine basis.
- If selected, the incumbent must obtain and maintain appropriate security clearance as indicated in job announcement.
Qualifications
The experience described in your resume will be evaluated and screened from the Office of Personnel Management’s (OPMs) basic qualifications requirements. See: Human Resources Management Series 0201 (opm.gov) for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 09/05/2023
Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.
You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade GG/GS-14 in the Federal service and are prepared to take on greater responsibility. Generally, this would include one year or more of such specialized experience.
Specialized experience for this position includes:
- Extensive expertise in the Defense Civilian Intelligence Personnel System (DCIPS).
- Human Resources Management expertise that includes experience in the areas of performance management and employee recognition along with applicable policies, regulations and flexibilities.
- Change Management expertise, specifically with a proven track record in the area of human resources management.
- Experience balancing day to day program requirements and output with change management initiatives.
- Proven track record as a self-starter that can lead program modernization efforts and projects/tasks from concept to delivery.
- Accomplished communicator who can develop written communications, deliver briefings and drive decisions with top level leadership.
- Experience conducting statistical, quantitative, and qualitative analysis in support of producing quality insights for human capital program management.
- Experience as a supervisor and manager of a human capital function; preferably performance management or employee recognition.
Specifically you will be evaluated on the following competencies:
- Performance Management– Apply performance management concepts, principles, practices, and regulations, regarding planning, monitoring, advising on the rating and rewarding of employee performance.
- Human Resources Policy – Interpreting policy and coordinating policies throughout DoD.
- Change Management – Building energy and engagement around change by using a systematic, structured approach to transition from the present to the desired state in individuals, teams, and organizations.
- Strategic Workforce Planning – Analyze workforce data to develop, integrate, and align human resources strategies with the enterprise focus to support and influence decision-making on human capital needs and planning.
- Communications – Ability to prepare, present, and explain complex data, information, recommendations, and findings.
- Conflict Management – Anticipates and takes steps to prevent counterproductive confrontations. Manages and resolves conflict and disagreements in a constructive manner.
Education
Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
Other Notes:
Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.
If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
Selection under this appointment authority does not confer civil service competitive status.
All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc.
Resumes should NOT include: Classified information/SSN/Photo of yourself/personal information (gender, religion, affiliation etc/Encrypted digitally signed docs). Resumes with this prohibited information will be automatically ineligible for consideration.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Read the job opportunity carefully to make sure you have included all required contact information.
Include dates, hours, level of experience and examples for each work experience
For each work experience you list, make sure you include:
- Start and end dates (including the month and year).
- The number of hours you worked per week.
- The level and amount of experience-for instance, whether you served as a project manager or a team member helps to illustrate your level of experience.
- Examples of relevant experiences and accomplishments that prove you can perform the tasks at the level required for the job as stated in the job announcement. Your experience needs to address every required qualification.
If your resume does not clearly outline details for each position as noted, you may be deemed “not referred” for this position.
Once the application process is complete, your resume, supporting documentation and questionnaire will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume, supporting documentation and questionnaire responses will be referred to the selecting official for employment consideration.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
Please review the General Application Information and Definitions at:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).
Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
The following documents are REQUIRED:
1. Your resume:
- Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
Your resume must include your name and contact information and support the specialized experience described in this announcement.
- PLEASE READ – For qualifications determinations your resume must contain hours worked per week I.E. – (FT, PT including hours worked per week, or total hours worked per week or per pay period) and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Also, your GRADE must be listed for all government job entries on your resume . If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. (See How You will be Evaluated)
- For additional information see: What to include in your resume.
2. SF-50:
- All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.
- If selected, additional documentation may be required prior to appointment.
- How to Apply
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click ‘Apply Online’ to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
Agency contact information
DCSA Servicing Team
Phone
614-692-2886
Email
DHRS-DDCSA@dla.mil
Address
Defense Counterintelligence and Security Agency 27130 Telegraph Road Quantico, VA 22134 US
Next steps
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. Note: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
The Defense Counterintelligence and Security Agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis.
This announcement may be used to fill additional vacancies.
- Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Please review the General Application Information and Definitions at:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).
Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
The following documents are REQUIRED:
1. Your resume:
- Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
Your resume must include your name and contact information and support the specialized experience described in this announcement.
- PLEASE READ – For qualifications determinations your resume must contain hours worked per week I.E. – (FT, PT including hours worked per week, or total hours worked per week or per pay period) and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Also, your GRADE must be listed for all government job entries on your resume . If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. (See How You will be Evaluated)
- For additional information see: What to include in your resume.
2. SF-50:
- All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.
- If selected, additional documentation may be required prior to appointment.
How to Apply
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click ‘Apply Online’ to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
Agency contact information
DCSA Servicing Team
Phone
614-692-2886
DHRS-DDCSA@dla.mil
Address
Defense Counterintelligence and Security Agency 27130 Telegraph Road Quantico, VA 22134 US
Next steps
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. Note: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
The Defense Counterintelligence and Security Agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis.
This announcement may be used to fill additional vacancies.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request