The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the City delivers for New Yorkers in the 21st century. Watch our welcome video to see our work in action, follow us on social media @NYCOfficeofTech, and visit oti.nyc.gov to learn more.
At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You’ll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology.
The successful candidate will serve as a Timekeeping and Benefits Associate reporting to the Payroll, Timekeeping and Employees Benefits unit within Human Resources division.
Responsibilities will include:
• Process Timesheets, exception events, timekeeping transactions and other adjustments in CityTime;
• Track all Timesheets for final approved status and required supporting documentation for requested leaves
• In CityTime setup new employees, create and maintain schedules, process and maintain the approval tree;
• In CityTime create/cease consultants;
• Submit and follow up on Remedy tickets related to CityTime and Timekeeping and password reset;
• Generation of supplemental pay check and pay out leave balances;
• Processing LWOPs for anticipatory week;
• Processing MLAs;
• Process DP2001 incoming and outgoing requests as well as prepare Managerial Lump Sum worksheets;
• Prepare breakdowns of leave balances for employees separating from city’s services;
• Assist Benefits units in processing and tracking requests for Supplementary Leaves (i.e FMLA, PFL, PPL, WCS etc);
• Perform leaves and benefits audits;
• Provide pre-retirement counseling to agency employees;
• Perform customer service functions that relate to the processing of time and leave for agency employees;
• Ensure agency compliance with citywide time and leave policies and contractual agreements;
• Create and Run Absence Control Reports and monitor the compliance for the Agency’s Absence Control Policy;
• Assist in training new employees and supervisors in CityTime applications;
• Prepare and update reports and special assignments as required;
• Perform special projects and initiatives as assigned.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
The successful candidate should possess the following:
• Timekeeping, Payroll and Benefits experience;
• Knowledge of CityTime, PMS, RMDS and CHRMS;
• Proficiency in MS Excel and MS Word;
• Excellent work ethic and attention to detail;
• Excellent verbal and written communications skills;
• Excellent telephone skills and a professional demeanor;
• Ability to work independently and meet deadlines;
• Ability to work well in a fast-paced environment;
• Ability to maintain confidentiality
To Apply
Only permanent employees in the title and those that are reachable on the civil service list are eligible to apply.
* Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration
For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for Job ID #600538
For all other applicants, please go to www.nyc.gov/jobs/search and search for Job ID #600538
SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
OTI participates in E-Verify
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Hours/Shift
Day
Work Location
Brooklyn, NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/25/2023
POST UNTIL
09/23/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.