Bellevue Montessori School is a reputable American Montessori Society Accredited Montessori school guiding children 18 months – 12 years old for the past six decades and is looking for an outstanding Administrative Assistant who can wear many hats.
The Bellevue Montessori Park Toddler Campus is located next to Hidden Valley Park and houses children 18 months to 3 years old in three Toddler Montessori classrooms. The candidate chosen will be the administrative face of our Toddler Campus, so a friendly and professional demeanor is required.
Reports to: Toddler Program Director
Hours: 9:30 – 6:00 PM
Hourly Rate: $24 to $25 per hour depending on experience
Position: 1
Collaborators:
- Operations Manager
- Enrollment and Health & Safety Coordinator
- Rossano Campus Front Desk
- Main Campus Front Desk
Primary duties and responsibilities include:
- Data entry of family/child data into the FinalSite
- Using FinalSite to create attendance and billing reports, rosters, etc., for the three toddler classrooms
- Answering detailed emails and calls from parents and prospective parents
- Enrollment – greeting tours and observation participants. Managing tour and observation paperwork
- Assist Enrollment and Program Director with managing tours and follow up with parent inquiries and questions. Keeping enrollment and tour spreadsheets up to date for the Enrollment and School Director. Make sure any prospective parent communication is noted
- Providing classroom support as needed, including subbing in the Toddler environment when needed.
- Adjusting the classroom schedules based on any absences
- Ensuring closing duties on the campus are completed
- Supporting the Toddler Program Director with Parent interactions, Admin newsletters, Early Achiever Documentation, zoom observations, licensing visits, etc.
- Organizes small events and lunches for staff at the Park Campus
- Working cooperatively with the rest of the Toddler Program and all other School Administrators
- Assisting our Operations Manager with reconciling deposits with payments. Accounts Receivable experience as will be posting monthly tuition charges and payments by check, ACH, and credit card, refunds and other fees (late fees, t-shirts, etc.), and petty cash management
- Security of the front entrance – Open and close the door, and make sure everyone who enters signs in
- Taking care of all DCYF requirements – parent board, staff board, classroom board, snack calendar, snack ordering, to-go bags, emergency bucket, etc.
- Assist the Facilities Manager with scheduling repairs and directing vendors when the Facilities Manager is unavailable
- Assist HR Manager in onboarding, welcoming, and training new hires on DCYF procedures in the classroom and campus
- Assist Health and safety regarding fire drill testing and other health & safety testing (COVID-19, etc.) required for DCYF licensing or State requirements.
- Attend weekly Admin meetings to keep current with School activities
- Coordinate with other campuses from Rossano Campus and Main Campus with ordering supplies from Safeway, KCDS, and Costco
- Assist in other areas as needed – filing, scanning, subbing other classrooms when required
Benefits:
- Optional Health and Dental insurance with a portion of the monthly premium covered by the school
- Optional Life Insurance
- Paid Sick Leave
- Vacation Pay
- Simple IRA, with company matching up to 3%
- Professional development opportunities
- Staff Events
- EAP (Employee Assistance Program)
- Tuition discount for your child (half-day rate including free early and aftercare)
- Initial reimbursement of up to $100 to complete DCYF requirements and up to $150 to complete the 30-hour basic initial childcare course
Requirements:
- Associate or Bachelor’s degree (or relevant)
- Minimum of 1 to 2 years of administrative experience
- Experience 1 to 2 years working with infants or toddlers (changing diapers, etc.)
- Authorization to work in the United States
- Professional in appearance and demeanor
- Proficiency in Google Suite/Workspace (Docs, Sheets, Calendar, Gmail, Forms)
- Experience with FinalSite or related school registration platforms
- Experience maintaining an electronic attendance system (Transparent Classroom)
- Complete or hold DCYF requirements (Portable background check, CPR/FA, BBP, Food handler permit, TB, MMR, 30 basic initial childcare course hours, and yearly 10 STARs hours).
- Excellent writing skills are required as this person represents the school by answering emails.
- Proficient in spoken and written English language
- Team player and experienced working with different cultures
- Is friendly, positive, and supportive of others
- Able to work in a fast-paced environment and is organized with attention to detail
**Only those who qualify will be contacted.